1. Increasing Effectiveness through
Understanding
Project Management

2. What kind of Projects do we handle in
AIESEC?
University
Relations
iGCDP Projects
Implementing
GIP LNs and
Sub-Products
YE to drive
oGCDP and TMP
TLP
Delivering
events that
contribute to
ELD growth and
branding
Sales for BD and
iGIP
IR via IM to
boost delivery
rate

3. It’s simple – Managing your project in a given time
duration makes you EFFECTIVE.
Effectiveness IS DOING the
things that get you
CLOSER to your GOAL in a
given time duration.

4. Let’s get started – STEP 1

5. Belief – WHY are we doing this project?
- Why are we doing this?
- Vision and defining team Purpose
- What is the end goal?
- Top 3 priorities

6. How to define a team purpose?
Questions you can ask yourself and the team:
- How is our project contributing to our overall
LC vision?
- What would be missing without this project?
- What is the impact “we as a team together”
want to achieve?

7. Your Team Purpose needs to
guide the team and you
throughout the term. The
importance of a task is
determined by whether it brings
you closer to your purpose or
not.

8. END goals lead you to MEAN goals
and not the other way around.
End Goal is what you need to achieve.
Example:
20 oGCDP realizations from across 2 universities
Means Goals (Top 3 priorities)
- Marketing and effective promotion – with tangible
goals to measure effectiveness
- EP Preparation – Through Expectation setting and EPIC
Delivery
- IR and 80 percent delivery rate.

9. STEP 2

10. Project Management
Step 2
Timeline
creation and
Project
tracking
HR
Management
Synergy
Management
Crisis
Management

11. Timeline creation and Project Tracking

12. Timeline Creation
Example – 50 oGCDP Eps realized by May
30th – Term starts 1st Feb
• By when do these forms need to be matched? How
many forms need to be matched?
• For these forms to be matched by this date, how
many raises do I need on the system and by when?
• What are the key activities the team needs to do in
order to get the raises up by this date? And timelines
for the same.

13. Now create week wise timelines.
• What do your timelines need to include?
- Week wise – Number of team
meetings, appointments, goal that needs to be
achieved at the end of every single week. Along
with a performance tracker for the team.

14. Synergy Management

15. Example: oGCDP team - Raising
Raising
oGCDP
team
Marketing
team – UR
TM – EP
recruitment
1. Define your synergy points clearly
2. Include synergy timelines within your project plan
3. Ensure you do a quick meeting at the beginning of the project so the synergy
responsibles are on board and have the same plan and bottom line
4. Define very clearly WHO is doing what. Eg: Promotion material and design –
marketing, Selling and appointments – oGCDP raising team.

16. Crisis Management

17. Crisis Management
With better planning, improved
efficiency, and increased
productivity, the number of crises
you encounter should decline.
However, you can’t plan for
everything, so in this module we’ll
look at what to do when a crisis does
occur.
In a crisis, be
aware of the
danger, but
recognize the
opportunity.
John F.
Kennedy

18. When the Storm Hits
Who else needs to know about this?
What events will this impact?
What will happen next?
What were the causes?
What happened?

19. Creating a Plan
Identify the problem
Decide on a solution
Break it down into parts
Create a timeline

20. Executing the Plan
Continue evaluating the plan working
Stay organized and on top of events
Deliver communication to others

21. Lessons Learned
Why it
happened
Learn from the
event
Prepare