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Ontario Colleges of Applied Arts and Technology

the support report
Ontario College Support Staff Newsletter	                                                           May 2012 - Issue #1

College Support workers gather for                                campaigns such as the part-time workers campaign, meets
                                                                  with the Minister of Colleges, Training and Universities to
Divisional Meeting                                                discuss matters that affect the membership and also liaises
Support workers from Ontario’s 24 colleges are gathering          with other labour groups such as the Ontario Federation
on May 5 and 6, 2012 for a Divisional Meeting. Focusing on        of Labour (OFL), Canadian Labour Congress (CLC), and
discussion and resolution of policy issues, approximately         National Union of Public and General Employees (NUPGE).
100 OPSEU members from the College Support Division are
meeting at the Toronto Delta Chelsea hotel.                       Employee/Employer Relations
Our new Collective Agreement is remarkable as the first one       Committee
negotiated under the terms of the 2008 Colleges Collective
                                                                  The responsibility of the Employee/Employer Relations
Bargaining Act. This put a whole new set of rules in place,
                                                                  Committee (EERC) includes matters arising out of the
however your bargaining team succeeded in using the Act to
                                                                  collective agreement during its term, and other matters
our benefit, in spite of the challenges. A focus of the weekend
                                                                  affecting the bargaining interests of the members. The role
is feedback on the recent round of bargaining and the strike
                                                                  of EERC is to make recommendations to the bargaining
with a view to improving processes. The members will also
                                                                  team about subjects of system-wide importance, facilitate
look to ways of strengthening locals and educating to win
                                                                  communication with management at the provincial level,
grievances.
                                                                  preclude and resolve common problems during the life of the
Over the next three years, our task will be to enforce our        Collective Agreement and prepare the Bargaining Team to
new agreement. We are all going to have a part to play, from      enter negotiations through information gathering.
attending general membership meetings and union events
                                                                  The Union brings topics to the table such as workplace
to assisting with campaigns. Engaging with your union and
                                                                  wellness and gathers research through surveys or canvassing
standing in solidarity with all of our members is what makes
                                                                  local unions. The result could be ground work for new
us strong.
                                                                  language in the collective agreement such as that for
                                                                  workplace bullying. The Union also looks at local agreements
What do your Division Committees                                  and tries to achieve equality across the system, such as
do for you?                                                       tuition for dependents and family members.

The following committee reports provide updates and
insights into what your union is doing to improve your daily
                                                                  Grievance Scheduling Committee
experience on the job.                                            It is the responsibility of the Grievance Scheduling Committee
                                                                  to schedule your grievances. They meet on the first Friday
The Division Executive Committee                                  of each month, excluding July and August.  Your grievances
                                                                  come to the committee once internal steps have been
The Division Executive (Divex) is the leadership of the College   exhausted and your grievance has been denied at step
Support Division. Committee members liaise with our other         2. Grievances are scheduled by date. Locals are sent the list
provincial committees and address issues that may have            of grievances about a week before the meeting and asked
system wide implications. These include workplace cutbacks,       to provide the priority for grievances on the list, otherwise
pension changes, legislative changes and organizing               the committee schedules by date.  Dismissals and layoff
campaigns.                                                        grievances are the only grievances that are given first priority.
The Divex does not address issues stemming from the               A few days after the meeting, a tentative arbitration schedule
collective agreement, but rather they act as the political arm    is sent to the locals. Each party is only allowed to turn down
for the College Support sector. The committee works on
a date two times. This is called the three strike rule.  College    industry changes and claims administration. We also assist
management usually turns down two dates each time. This             members with questions and resolve appeals when claims
is one of the reasons why it takes so long for your grievance       are denied unfairly. If you wish to appeal a decision by Sun
to be heard.  Once a scheduled arbitration date has been            Life, contact either Kim Macpherson at OPSEU, a committee
turned down twice by one side, the grievance is then locked         member or your local steward for more information.
into the third date scheduled by the committee.
                                                                    During 2011, we saw a 1.5% benefit increase negotiated for
                                                                    members on LTD. All accounts are currently in surplus and
The Bargaining Team                                                 premiums are stable. Our green benefits books are currently
When we approach the expiry of our Collective Agreement,            being revised and we expect electronic versions to be ready
we hold a pre-bargaining conference to discuss upcoming             by summer. Sun Life plans to send “straight-forward” claims
issues and themes for the round of bargaining. This meeting         to India for processing, and the Insurer insists this will not
is where the bargaining team is elected.                            result in Ontario job losses: OPSEU is lobbying to have that
                                                                    decision reversed.
The team is responsible for collecting demands for the final
demand setting meeting. They make recommendations on                Shirley McVittie retired in 2011 as Benefits Officer on the
the demands and present them to provincial delegates to             JIC. Her compassion and contribution will not be forgotten.
vote on. Demands passed by the provincial delegates are             Please join us in wishing Shirley a long and healthy retirement.
then drafted into an exchange document which is presented
to management. This document forms our roadmap for                  Pension Committee
bargaining.
                                                                    Members of the Pension Committee serve as Sponsor and
Once the exchange document is presented, the bargaining             Trustees of the CAAT Pension Plan. They have a fiduciary
team meets and negotiates with management to discuss                responsibility to pension plan members, beneficiaries and the
changes – both ours and management’s.                               Union to manage the plan’s assets and ensure the funds are
                                                                    available to pay promised pensions.
Joint Classification Committee                                      The Board of Trustees is responsible for the administration of
The job of the Joint Classification Committee (JCC) is to           the Plan. They ensure that the Plan’s trust funds are managed
make sure college support staff get the right pay for the work      prudently and in accordance with applicable legal standards.
they do. The JCC deals with province-wide job classification        This requires a clear understanding of the duties and
issues.                                                             standards of care required by legislation and other principles
                                                                    that apply to pension plans. The trustees decide on how the
The work performed by committee members includes                    assets are to be managed and invested. They delegate the
review and summary of classification awards; review of              implementation process to plan staff. They then review the
the performance of arbitrators and study of controversial           fund activities and performance to determine how well the
decisions; clarification of the application of the job evaluation   system is functioning.
system; communication with OPSEU members about
classification issues; development of training modules for          The Pension Sponsor approves changes to the Plan text as
arbitrators and stewards; identification of problems in the         well as changes and improvements to benefits. Trustees and
classification system and development of strategies to fix          Sponsors are currently engaged in a Plan Equity Review to
them; updates to the job evaluation manual and classification       ensure that all members of the Plan receive equitable pension
awards database.                                                    benefits based on the amount of contributions made.

If you believe your position is wrongly classified, speak to
your OPSEU local steward to identify the classification expert      Visit the OPSEU website
for your local.                                                     for the complete list of all committee members together
                                                                    with the colleges they represent, meeting minutes and
Joint Insurance Committee                                           terms of reference.

Union members on the Joint Insurance Committee (JIC) meet
with Sun Life, Council and college reps to monitor benefits
plans, including costs and claims patterns, legislative and




This newsletter is approved for distribution by:
OPSEU President,                            And College Support Division
Warren (Smokey) Thomas                      Executive Committee Chair,
                                            Florry Foster

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2012 caat s the support report-issue 1 en

  • 1. Ontario Colleges of Applied Arts and Technology the support report Ontario College Support Staff Newsletter May 2012 - Issue #1 College Support workers gather for campaigns such as the part-time workers campaign, meets with the Minister of Colleges, Training and Universities to Divisional Meeting discuss matters that affect the membership and also liaises Support workers from Ontario’s 24 colleges are gathering with other labour groups such as the Ontario Federation on May 5 and 6, 2012 for a Divisional Meeting. Focusing on of Labour (OFL), Canadian Labour Congress (CLC), and discussion and resolution of policy issues, approximately National Union of Public and General Employees (NUPGE). 100 OPSEU members from the College Support Division are meeting at the Toronto Delta Chelsea hotel. Employee/Employer Relations Our new Collective Agreement is remarkable as the first one Committee negotiated under the terms of the 2008 Colleges Collective The responsibility of the Employee/Employer Relations Bargaining Act. This put a whole new set of rules in place, Committee (EERC) includes matters arising out of the however your bargaining team succeeded in using the Act to collective agreement during its term, and other matters our benefit, in spite of the challenges. A focus of the weekend affecting the bargaining interests of the members. The role is feedback on the recent round of bargaining and the strike of EERC is to make recommendations to the bargaining with a view to improving processes. The members will also team about subjects of system-wide importance, facilitate look to ways of strengthening locals and educating to win communication with management at the provincial level, grievances. preclude and resolve common problems during the life of the Over the next three years, our task will be to enforce our Collective Agreement and prepare the Bargaining Team to new agreement. We are all going to have a part to play, from enter negotiations through information gathering. attending general membership meetings and union events The Union brings topics to the table such as workplace to assisting with campaigns. Engaging with your union and wellness and gathers research through surveys or canvassing standing in solidarity with all of our members is what makes local unions. The result could be ground work for new us strong. language in the collective agreement such as that for workplace bullying. The Union also looks at local agreements What do your Division Committees and tries to achieve equality across the system, such as do for you? tuition for dependents and family members. The following committee reports provide updates and insights into what your union is doing to improve your daily Grievance Scheduling Committee experience on the job. It is the responsibility of the Grievance Scheduling Committee to schedule your grievances. They meet on the first Friday The Division Executive Committee of each month, excluding July and August.  Your grievances come to the committee once internal steps have been The Division Executive (Divex) is the leadership of the College exhausted and your grievance has been denied at step Support Division. Committee members liaise with our other 2. Grievances are scheduled by date. Locals are sent the list provincial committees and address issues that may have of grievances about a week before the meeting and asked system wide implications. These include workplace cutbacks, to provide the priority for grievances on the list, otherwise pension changes, legislative changes and organizing the committee schedules by date.  Dismissals and layoff campaigns. grievances are the only grievances that are given first priority. The Divex does not address issues stemming from the A few days after the meeting, a tentative arbitration schedule collective agreement, but rather they act as the political arm is sent to the locals. Each party is only allowed to turn down for the College Support sector. The committee works on
  • 2. a date two times. This is called the three strike rule.  College industry changes and claims administration. We also assist management usually turns down two dates each time. This members with questions and resolve appeals when claims is one of the reasons why it takes so long for your grievance are denied unfairly. If you wish to appeal a decision by Sun to be heard.  Once a scheduled arbitration date has been Life, contact either Kim Macpherson at OPSEU, a committee turned down twice by one side, the grievance is then locked member or your local steward for more information. into the third date scheduled by the committee. During 2011, we saw a 1.5% benefit increase negotiated for members on LTD. All accounts are currently in surplus and The Bargaining Team premiums are stable. Our green benefits books are currently When we approach the expiry of our Collective Agreement, being revised and we expect electronic versions to be ready we hold a pre-bargaining conference to discuss upcoming by summer. Sun Life plans to send “straight-forward” claims issues and themes for the round of bargaining. This meeting to India for processing, and the Insurer insists this will not is where the bargaining team is elected. result in Ontario job losses: OPSEU is lobbying to have that decision reversed. The team is responsible for collecting demands for the final demand setting meeting. They make recommendations on Shirley McVittie retired in 2011 as Benefits Officer on the the demands and present them to provincial delegates to JIC. Her compassion and contribution will not be forgotten. vote on. Demands passed by the provincial delegates are Please join us in wishing Shirley a long and healthy retirement. then drafted into an exchange document which is presented to management. This document forms our roadmap for Pension Committee bargaining. Members of the Pension Committee serve as Sponsor and Once the exchange document is presented, the bargaining Trustees of the CAAT Pension Plan. They have a fiduciary team meets and negotiates with management to discuss responsibility to pension plan members, beneficiaries and the changes – both ours and management’s. Union to manage the plan’s assets and ensure the funds are available to pay promised pensions. Joint Classification Committee The Board of Trustees is responsible for the administration of The job of the Joint Classification Committee (JCC) is to the Plan. They ensure that the Plan’s trust funds are managed make sure college support staff get the right pay for the work prudently and in accordance with applicable legal standards. they do. The JCC deals with province-wide job classification This requires a clear understanding of the duties and issues. standards of care required by legislation and other principles that apply to pension plans. The trustees decide on how the The work performed by committee members includes assets are to be managed and invested. They delegate the review and summary of classification awards; review of implementation process to plan staff. They then review the the performance of arbitrators and study of controversial fund activities and performance to determine how well the decisions; clarification of the application of the job evaluation system is functioning. system; communication with OPSEU members about classification issues; development of training modules for The Pension Sponsor approves changes to the Plan text as arbitrators and stewards; identification of problems in the well as changes and improvements to benefits. Trustees and classification system and development of strategies to fix Sponsors are currently engaged in a Plan Equity Review to them; updates to the job evaluation manual and classification ensure that all members of the Plan receive equitable pension awards database. benefits based on the amount of contributions made. If you believe your position is wrongly classified, speak to your OPSEU local steward to identify the classification expert Visit the OPSEU website for your local. for the complete list of all committee members together with the colleges they represent, meeting minutes and Joint Insurance Committee terms of reference. Union members on the Joint Insurance Committee (JIC) meet with Sun Life, Council and college reps to monitor benefits plans, including costs and claims patterns, legislative and This newsletter is approved for distribution by: OPSEU President, And College Support Division Warren (Smokey) Thomas Executive Committee Chair, Florry Foster