Funding agencies, universities, and research institutes all face challenges of reliably identifying their researchers and monitoring outcomes over time. All researchers—and especially early career researchers seeking to establish their careers—need to be reliably connected to their research outputs, without the confusion common, changeable names creates. Graduate students and postdoctoral researchers supported by grants also have specific challenges: if they are not the PI, they are not included in grant information; they may not even know which grant(s) they are supported by; and as a result, the existing challenges of reliably tying publications to grant funding are even more problematic. The use of the unique, persistent ORCID identifier can help support outcomes tracking and evaluation. In 2012, the U.S. National Institutes of Health Biomedical Research Workforce Working Group made recommendations that the NIH should take to support a sustainable biomedical research workforce in the U.S. In the course of its study, working group members were “frustrated and sometimes stymied” by the lack of quality, comprehensive data about biomedical researchers. In response, NIH has recommended the development of a simple, comprehensive tracking system for trainees, implemented a shared, voluntary researcher profile system called the Science Experts Network Curriculum Vitae (SciENcv), and encouraged the adoption of unique, persistent ORCID identifiers for researchers. Additionally, NIH has begun collecting data about individuals in graduate and undergraduate student project roles who are supported by NIH grants. Research universities like Texas A&M are also responding by incorporating the ORCID identifier into their systems, enabling the improved identification, data collection, and career outcome tracking of students and postdoctoral researchers--and educating these early career researchers about the benefits they will receive from a unique, persistent research identifier. They are also beginning to link Electronic Theses and Dissertations (ETDs) to early career researchers' ORCID records. ORCID is an independent, non-profit organization that provides an open registry of unique and persistent identifiers for researchers and scholars. ORCID collaborates with the community to integrate ORCID identifiers into research systems and workflows, improving data management and accuracy across systems. ORCID enables interoperability between research systems worldwide, ensuring that researchers are correctly and automatically linked to their contributions. Since its launch in October 2012, ORCID has seen rapid adoption by more than 670,000 researchers and 130+ member organizations. From Webinar 4/23/14, https://orcid.org/content/identification-early-career-researchers-how-universities-and-funding-organizations-are-using

1. orcid.orgContact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA
Identification of Early Career Researchers:
How Universities and Funding Organizations are Using ORCID
23 April 2014
Webinar

2. Today’s Agenda
2
• Welcome, introductions, and brief introduction to
ORCID
Rebecca Bryant, ORCID
• The adoption of ORCID identifiers by funding
organizations
Walter Schaffer, NIH
• Challenges and benefits of using ORCID for early
career researchers and research organizations
Melanie Sinche, Harvard University
• Encouraging the adoption and use of ORCID iDs
by graduate students and postdocs
Gail Clement, Texas A&M University
• Q&A

3. Introduction to ORCID
Rebecca Bryant, PhD
Director of Community, ORCID
http://orcid.org/0000-0002-2753-3881
r.bryant@orcid.org
@ORCID_ORG
3

4. What is ORCID ?
The ORCID
• Unique, persistent
identifier for researchers &
scholars
• Free to researchers
• Can be used throughout
one’s career, across
professional activities,
disciplines, nations &
languages
• Embedded into workflows
& metadata
• API enables
interoperability between
siloed systems
The ORCID Organization
• Non-profit, non-
proprietary, open, and
community-driven
• Global, interdisciplinary
• Supported by the
membership of
organizations using the
ORCID API
 Funding organizations
 Professional societies
 Universities & research
institutes
 Publishers
4
http://orcid.org/0000-0002-2753-3881

5. Why we need a persistent identifier
J. Å. S. Sørensen
J.Aa. S. Sørensen
J. Åge S. Sørensen
J.Aage S. Sørensen
J. Åge Smærup Sørensen
J.Aage Smaerup Sørensen
5
http://ands.org.au/newsletters/share_issue18.pdf
• Common names
• Multiple names/transliterations
• Name changes, esp. for women

6. Facilitating interoperable
exchange of information
The ORCID API
enables the
exchange of
information
between systems:
• Less time re-
keying
• Improved data
• Easier
maintenance
• Better sharing
across systems
6
Grants
http://orcid.org/0000-0002-2753-3881
Repositories
Researcher
Information
Systems
Publishers
Other
identifiersSociety
membership

7. Adoption and Integration
7
ORCID has issued over 650,000 iDs
since our launch in October 2012.
Integration and use is international.
Publishing
27%
Universities
& Research
Orgs
39%
Funders
7%
Associations
15%
Repositories
& Profile Sys
12%
EMEA
35%
Americas
50%
AsiaPac
15%
Over 120 members, from every
sector of the international
research community
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Oct NovDec Jan Feb Mar Apr May Jun Jul Aug Sep Oct NovDec Jan Feb Mar
Creator
Website
Trusted Party

8. ORCID Members & Integrators
http://orcid.org/organizations/integrators/current 8
Research
Funders
Professional
Associations
Publishers
Universities
& Research
Orgs
“AGU is implementing ORCIDs in
our member records, editorial
databases, and papers. Having the
ability to uniquely identify scientists
helps the society, editors, authors,
and members in many ways, from
improving efficiency to providing
services and support.”
Brooks Hanson, Dir Publications,
American Geophysical Union
“We want to use ORCIDs to simplify the
life of Oxford’s researchers for working
with institutional systems and publishers’
systems by re-using already available
information for publication data
management and reporting. The motto
is: Input once – re-use often.”
Wolfram Horstmann, Assoc.
Director, Bodleian Libraries,
University of Oxford
“Greater precision and
transparency of the research
outputs linked to a particular
funder or grant is vital to help
us better understand the
impact of our funding.”
Liz Allen, Head of
Evaluation, Wellcome Trust
“Not only does the ORCID system
enable improved publishing
processes, but publishers’
participation also enables improved
processes for partners such as
funding agencies and universities.”
Craig Van Dyck, VP, Global
Content Management, Wiley

9. What information can you
find in an ORCID record?
• Name
• Name variants
• iD
• Educational affiliations
• Employment & history
• Funding
• Works—publications, data,
patents, & more
9

10. Resources
• Find out more at http://orcid.org
• Integrations at other institutions
• Use case examples
– http://orcid.org/organizations/institutions/usecases
• Record creation guide
– http://bit.ly/1gPloRC
• Outreach resources
– http://orcid.org/content/orcid-ambassadors-1/outreachresources
• ORCID Ambassadors
– http://orcid.org/content/orcid-ambassadors-1
• Membership info at http://orcid.org/about/membership
• Learn about tools to embed ORCID iDs at
 http://support.orcid.org/knowledgebase/
• Blog: http://orcid.org/about/news
• Twitter: @ORCID_Org
10

11. Outreach Meeting
• Join us May 21-22 in Chicago for our Spring
meeting: https://orcid.org/events/Chicago2014
• University and professional association integration
prototypes, supported by Sloan-funded Adoption
and Integration program
• faculty information systems
• ETD systems
• data repositories
• access management workflows
• association management workflows
11

12. The adoption of ORCID
identifiers by funding
organizations
Walter (Wally) Schaffer, PhD
Senior Scientific Advisor for Extramural
Research, U.S. National Institutes of Health
http://orcid.org/0000-0002-2276-4656
12

13. NIH - ACD Working Group
on the Biomedical Research Workforce
• Chaired by ShirleyTilghman (Princeton) and Sally Rockey (NIH)
• Modeling Subcommittee chaired by Bruce Weinberg (OSU)
and Donna Ginther (KU)
• Charge
• Develop a model for a sustainable and diverse U.S. biomedical
research workforce
• Make recommendations to support a future sustainable
biomedical infrastructure.

14. Comprehensive NIH Tracking Options
• Extend Requirement for NIH eRA Commons
Accounts
• Current Requirement
• Students and Postdocs
 On NRSA Since 1974
 Comprehensive evaluation studies
 NRSA service payback
 Legally enforceable
• NIH Reform Act of 2006
 Evaluate Postdocs (and students) as for NRSA
 Require CommonsAccount for Postdocs beginning in FY 2010
– http://grants.nih.gov/grants/guide/notice-files/not-od-09-140.html
• Extend to students on NIH projects
• Capture in annual progress report
• Implement for October 2014

15. Comprehensive NIH Tracking Options (cont.)
• NRSA ResearchTrainingTables
• Automate
• Build on NIEHS/FIC CareerTrac and NINDSTraineeTracking
System
• Share database with Program Directors
• Prepopulate with existing eRA Commons and Appointment
data
• Information available to reviewers
• Information also available to analysts for tracking and evaluation
• Once built
 Extend reporting period to 15 years
 Include all students and postdocs that participate in the training program

16. Comprehensive NIH Tracking Options (cont.)
• Enhance SciENcv – Create on-line, structured biosketches
• NLM/NCBI,
 Eight Federal Agencies,
 Federal Demonstration Partnership (FDP)
• Create auto-populated, CV-like data collection
• Generate biosketches for Federal grants for any agency
• Unambiguous, claimed links between researchers - their grants and – their scientific
output
• Available as beta version
• Substantial NIH update by the end of Spring
• Eventually replace biosketch images
• NSF added by October

17. SciENcv BetaVersion,
Introduced September 2013
Inputs
ORCID
eRA Commons
NCBI My
Bibliography
Output
NIH & NSF
Biosketch

18. Connecting your ORCID

19. Comprehensive NIH Tracking Options (cont.)
• Use Open Researcher and Contributor IDs
(ORCID)
• Some publishers & funders encourage or require ORCID IDs
• Brisk adoption
• Portal to ORCID within SciENcv
• Users consume ORCID and associate ORCIDs with
publications and grants
• Help identify individuals and their scientific contributions
• Facilitate identification of individuals across systems (agency
to agency)
http://orcid.org/0000-0002-2276-4656

20. Biosketch PDF export

21. Plans for SciENcv Enhancements
• Maintain Multiple NIH biosketches – clone from existing
• Describe scientific contributions
• Non-publication output – prepopulate RPPR-Section C
• Users pull data from external profile systems (e.g., VIVO)
• Variable levels of information exposure
• API transfer data to/from EndNote, Scopus, Linked In, etc.
• Allow delegates to enter data
• Additional output options
• Revised biosketch pilot
• Add NSF by October 2014

22. Challenges and benefits
of using ORCID for early
career researchers and
research organizations
Melanie Sinche
Director, FAS Office of Postdoctoral Affairs,
Harvard University
http://orcid.org/0000-0001-5238-9642
22

23. Case Study: Harvard University
• Decentralized campus
• 10 separate schools
• Tracking systems for postdocs vary across schools
 Several different systems used to track postdocs
 Individual departments also maintain their own tracking systems
CHALLENGE: How can we identify our postdocs in an efficient way?

24. • Various funding sources
• Over 1,000 postdocs are not on payroll, due to types of
funders, funder requirements
CHALLENGE: How can we use tracking systems to ensure equity, regardless of
funding source?
Case Study: Harvard University

25. • Postdoc outcomes difficult to track
• NSF: Early Career Doctorates Survey
• Need for exit data on the local level remains
• Graduate student outcomes also difficult to track
• Survey of Earned Doctorates (SED)
• Local exit surveys
CHALLENGE: How can we capture data on outgoing graduate students and
postdocs effectively?
Case Study: Harvard University

26. How can ORCID help
with outcomes tracking?
A persistent identifier benefits
researchers & organizations
• The ORCID identifier stays
with researchers throughout
their career
• Connects them reliably with
their research outputs
• Improves discoverability of
their research
• Improves information
sharing—offering us all better
data in the future
ORCID Public Data
“All data contributed to ORCID by
researchers or claimed by them will be
available in standard formats for free
download (subject to he researchers’ own
privacy settings) that is uploaded once a year
and released under a CC0 waiver.”
26

27. Encouraging the adoption
and use of ORCID iDs by
graduate students and
postdocs
Gail Clement
Associate Professor & Scholarly
Communications Librarian
Texas A&M University
http://orcid.org/0000-0001-5494-4806
27

28. Establishing and Curating
Scholarly Identities with ORCID
Gail Clement
Associate Professor, Office of Scholarly Communication
Texas A&M University Libraries
http://orcid.org/0000-0001-5494-4806

29. Goals of Campus ORCID Integration for
early career scholars & professionals
• Establish scholarly identity at start of career
• Position new scholars for ready success with
publishers, funding agencies, and other
research support systems requiring ORCIDs
• Develop scalable and trusted infrastructure for
tracking student outcomes over time
• Build greater publishing capacity for Libraries
and University

30. Plan for Integration or ORCIDs
• Clear policy hurdles with university administration
• Join ORCID for access to API and Tech support
• Mint ORCIDs for 10,000+ graduate students
• Conduct outreach and training to support new and
existing ORCID owners
• Integrate ORCIDs into key information systems, incl.
Vireo ETD submission and management system
• Develop ORCID app for sustainable management of
ORCIDs over time
• Expand program to cover faculty and research staff

31. Rudder’s Rangers assaulting Pointe Du Hoc, Normandy, June 1944
http://upload.wikimedia.org/wikipedia/commons/7/7f/Rangers-pointe-du-hoc.jpg
Mobilizing a Community!

32. Progress To Date
• 10,334 ORCIDs minted for graduate students
• 2138 claimed in first 9 days
• Unclaimed ORCIDs due to variety of reasons:
– Email not working (120)
– Email not checked despite university requirement
(lots)
– Email checked but instructions not followed (some)
• Students who claim almost universally pleased to
have an ORCID
• One student objected to our minting the ORCID

33. Lessons Learned So Far
• Technical approach needed to success at scale
ORCID minting system
• High-touch system equally essential to jump
seams with technology, engage users and
attain buy in
• High Tech High Touch

34. Outreach and User Support

35. Support at Point of Need

36. Integration with Library Public Services

37. Integration with
Graduate School Service

38. Evidence of Impact
I was in attendance last night at the Graduate
Student Council meeting. Thank you for your
presentation in regards to ORCID. I am hoping
to attend one of your workshops to register for
ORCID. Please let me know when they
workshops are scheduled.
Thank you, Doctoral Student, Ag Economics
These services are good tools to make us more
scientifically visible.
Thanks and I really appreciate your hard work,
Doctoral Student, Construction Engineering
We currently have 47 people
registered for this Wednesday’s ORCID
workshop. Please let me know if there
is anything else we can help you with
in preparation for the workshop.
Graduate Assistant / Event Assistant
Office of Graduate and Professional
Studies
By the way, I've been mentioning
ORCID in scientific-writing classes and
workshops for a while. And a few
months ago, as part of my work with
the AuthorAID project, I featured
ORCID as a Resource of the Week
(http://www.authoraid.info/en/news/
details/35/).
Professor, Integrative BioSciences

39. Questions?
39