OrgSync overview

TABLE OF CONTENTS

Presentation Overview

1. Introduction to OrgSync
2. Solutions Overview
3. Implementation & Training
4. Institutional References

www.orgsync.com | 866.ORG.SYNC | info@orgsync.com
1

Introduction to OrgSync

CONFIDENTIAL 2

CAMPUS COMMUNITY STRUCTURE
OrgSync has been setup to mimic your existing campus hierarchy and creates a collaborative system that
connects users with organizations and organizations with institutions.

Campus Administrators Organization Leaders Individual Students
3

STUDENT LIFE CYCLE
OrgSync stays with students throughout the entire student life cycle, from Orientation to Alumni.

4

VALUE PROPOSITION
OrgSync offers web-based software that helps campuses improve student performance, streamline
operations, and maximize efficiency by managing day-to-day processes online.

OrgSync Value

Engage Students in The collegiate experience is about more than just academics. The experiences that students gain
Campus Life from being involved in campus life and leading student organizations helps prepare them equally,
if not more so, for life after college. OrgSync facilitates student engagement by increasing
awareness for involvement opportunities and allowing them to connect with other students online.

Increase Retention According to NASPA, student involvement is a crucial component of overall student success.
Efforts Involved students have higher self-reported GPA’s and report studying more than their
uninvolved counterparts. By engaging students in campus life early on, colleges and universities
are able to improve both retention efforts and overall student performance.

Reduce Department OrgSync makes it possible to realize significant cost savings throughout your entire office. To
Costs date, it is estimated that OrgSync has saved more than 10 million sheets of paper through its
forms module alone. Institutions are also saving by taking other processes online as well such
as event registration, organization registration, and student surveys.

Improve Efficiency OrgSync enables your association to streamline operations by managing all student organizations
online from a central location. With OrgSync, office staff will spend less time processing forms,
manually entering data, and managing communication efforts. In a time where budget cuts are the
norm, efficiency is key to providing the same quality services with fewer resources.

5

WHY ORGSYNC?
Our team works closely with each of our client campuses to constantly improve our software. We surveyed
our clients asking them why they chose OrgSync and the most frequently cited reasons are shown below.

Passionate Team Community Branding Access to Admin Club

On-Site Trainings Mobile Web App Dedicated Consultants

24-hour Support Campus Integrations In-house Development

6

REPRESENTATIVE CLIENTS
OrgSync has partnered with more than 175 of the most innovative and forward thinking universities
and colleges across the nation. Below is a representative list of our campus partners.

7

Solutions Overview

CONFIDENTIAL 8

SOLUTIONS OVERVIEW FOR STUDENT AFFAIRS
Build a centralized online network to manage your organizations, events, and records.

Web-Based Solutions

• Student Organization Management • Manage Volunteer Efforts
• Capture Detailed Student Information • Consolidate Campus Calendars
• Strengthen Campus Connectivity • Co-Curricular Transcripts
• Facilitate Student Involvement • Student ePortfolios
• Centralize Event Planning / Registration • Public Website Management

Centralize all Membership Information in a User-Friendly, Online Community
Improve Retention Efforts Across Campus
Strengthen Student Engagement and Participation
Improve Operating Efficiencies and Reduce Department Costs

9

EFFICIENTLY MANAGE STUDENT ORGANIZATIONS
Administrators are able to maintain their own student organization database complete with detailed student
information and organization rosters.

Student Organization Management

 Streamline organization registration by automating data collection and managing the process online
 Collect comprehensive data on each organization, all of which is exportable into excel
 Efficiently manage and oversee organizations or suspend accounts if they have not registered/renewed

10

CAPTURE DETAILED STUDENT INFORMATION
Understand your student population better than ever before by collecting valuable demographic and
assessment data from your actively involved students.

Assessment Data & Reporting

 Export up-to-date organization rosters and track involvement hours by organization
 Generate real time dashboards of learning outcomes self-reported from students
 Track and measure key demographic information for all students and organizations

11

STRENGTHEN CAMPUS CONNECTIVITY
Send out targeted information to students and organizations, eliminating the need for listservs.

Multiple ways to Communicate with Members

 Communicate with students via multiple channels: news posts, messages/email and text messages
 Target information to specific members, organizations, or committees to improve response rates
 Use polling to receive real-time feedback from your students on past events and future activities

12

FACILITATE STUDENT INVOLVEMENT
Empower students with a user-friendly platform to find involvement opportunities and strengthen connections
with other students on campus.

Student Involvement

 Provide students with a central location to manage involvement and stay informed on upcoming activities
 Utilize a Web 2.0 platform that encourages interactive communication and collaboration among students
 Increase retention efforts by keeping students active and catching them where they already are, online

13

CENTRALIZE EVENT & VOLUNTEER PLANNING
Our events solution enables student organizations to more efficiently plan activities and increase awareness
of / participation in upcoming events.

Events Management

 Plan events online to reduce paper costs/hassles and track hours and attendance for individual members
 Prepare for your events better than ever and delegate responsibility with project management to do lists
 Send out invites to promote organization events and track RSVPs to effectively plan upcoming events

14

CONSOLIDATE CAMPUS CALENDARS
Consolidate all campus calendars into a single, user friendly community Calendar. Calendars are updated
automatically as events are created within your community.

Three Types of Calendars

 Personal Calendar – view events and involvement for all organization memberships specific only to you
 Organization Calendar – track and manage all events held by individual student organizations
 Community-Wide Calendar – approve and publish events across the entire campus community

15

CO-CURRICULAR TRANSCRIPTS
OrgSync systematically tracks student’s membership positions and involvement hours to provide each
student with a co-curricular transcript documenting his/her out-of-the-classroom experiences.

Co-Curricular Transcripts

 Provide every student with a verified record of their involvement without manually entering data
 Prepare students with co-curricular speaking points for recruiting and assist with grad school applications
 Co-Curricular settings are customizable and watermarks can be included on official transcripts

16

STUDENT EPORTFOLIOS
OrgSync provides each student an ePortfolio to document and showcase their experiences throughout
their collegiate and professional career.

Publicly Showcase Student Accomplishments

 Gather student reflections on academic coursework, internships and co-curricular involvement
 Track personal development throughout a student’s education from the time they arrive in college
 Allow students to upload work samples, solicit references & export all information to a PDF

17

PUBLIC WEBSITE MANAGEMENT
OrgSync provides every organization with a website builder, domain name and public website hosting to
help increase online visibility. For an additional fee, OrgSync also provides website design services.

Public Websites

 Allow each organization to easily create, customize and maintain their own public websites
 Quickly update content and perform ongoing maintenance without the need for in-depth HTML experience
 Synchronize website with OrgSync information so the content in your public site updates automatically

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Implementation & Training

CONFIDENTIAL 19

PROVEN IMPLEMENTATION PROCESS
Every campus is assigned a dedicated consultant to ensure a successful implementation. Our Campus
Consultants have experience in launching over 125 campuses and have backgrounds in higher education.

20

ON-SITE TRAINING
Statistics show the best way to ensure the highest levels of OrgSync adoption is through on-site trainings with
campus administrators and student leaders. Our on-site visits encompass multiple training sessions over a one
to two day period, and we offer various formats and scheduling options.

Campus  Consultants kick off the morning with an extended session for hands-on training with
administrators who will be working within the OrgSync Umbrella.
Administrators  We spend time ensuring that your community is set up and customized to your needs
before introducing OrgSync to each of the student organizations.

Student Leaders  Consultants hold multiple hands-on training workshops throughout the course of each
day so leaders can find a time that works best for them.
 Sessions give a brief overview of OrgSync, teach student leaders how to use the most
popular tools, and demonstrate how all members will benefit from using OrgSync.

OrgSync representatives conducting on-site trainings for student organizations.

21

HIGHEST LEVELS OF CUSTOMER SUPPORT
We view all of the campuses we work with as our partners and seek to build long-term relationships by
providing the highest levels of customer support to every member of your campus community.

Online Training  OrgSync Trainings: open forum teaching opportunities that cover umbrella usage for
campus administrators & general OrgSync training for student leaders
 Webmaster Trainings: teach leaders how to use OrgSync’s website builder to create a
public website for their organization that is easy to maintain and update

Customer Support  24-hour Phone Support: we provide phone support 24 hours a day, 7 days a week
 Email: report problems, ask questions or make suggestions to help us improve the site
 Live Chat: get quick feedback without having to pick up the phone by chatting online
directly with one of our representatives

22

Institutional References

CONFIDENTIAL 23

INSTITUTIONAL REFERENCES
Name Title School/University Full-Time Enrollment

Kenn Heller • Greater than 30,000
310.206.8817 • Assistant Dean of Students University of California, LA students
kheller@saonet.ucla.edu

Corey Seemiller • Greater than 30,000
520.626.7154 • Director, Leadership University of Arizona
students
crs@email.arizona.edu Programs

Jennifer Stults • Assistant Director, • Greater than 30,000
Arizona State University students
480.965.5292 Memorial Student Union
jennifer.stults@asu.edu

Brooke Carter University of North Texas • Greater than 30,000
940.565.3807 • Coordinator, Student
students
brooke.carter@unt.edu Services

Coulter Ward University of Mississippi • 15,000-30,000
662.915.7826 • Assistant Dean of Students
students
jcward@olemiss.edu

Tom Carroll
Cal State University,
• 15,000-30,000
916.278.6595 • Director, Student Activities students
Sacramento
tcarroll@csus.edu

Aimee Shattuck
• Director, Student Activities Portland State University
• 15,000-30,000
503.725.5649 students
shattuck@pdx.edu

Alex Karagus • Assistant to the Director • 15,000-30,000
205.348.2836 University of Alabama
students
karag001@sa.ua.edu
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INSTITUTIONAL REFERENCES
Name Title School/University Full-Time Enrollment

Tom Miles Georgia College &
• Director, Campus Life • 5,000-15,000 students
478.445.4027 State University
tom.miles@gcsu.com

Darrin Witucki • Assistant Director, Student University of
• 5,000-15,000 students
715.232.3693 Center Wisconsin, Stout
wituckid@uwstout.edu

Sarah Bauer • Advisor, Student Programs
415.338.2174 and Leadership Development
San Francisco • 5,000-15,000 students
State University
sbauer@sfsu.edu

Steve Hirst Wake Forest
• Director, Student Leadership • 5,000-15,000 students
336.758.4812 University
hirstsr@wfu.edu and Organizations

Amy Garrison • Coordinator, Student Georgetown Law
• Less than 5,000 students
202.662.9293 Organizations School
aeg48@law.georgetown.edu

Renie Moss • Assistant Dean of Campus Life
205.726.2116
Samford University • Less than 5,000 students
rmoss@samford.edu

Symphony Oxendine • Associate Director, Student University of North
910.521.6576 Life Carolina, Pembroke • Less than 5,000 students
symphony.oxendine@uncp.edu

Lisa Ramsey
• Director, Student Activities
John Carroll • Less than 5,000 students
216.397.4409 University
lramsey@jcu.edu

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