http://www.pastelpayroll.co.za/Pastel-Payroll-Software-Products/Pastel-Partner-5in1-Software.asp#.UwSs0oVfT1A | Take a closer look at Pastel Payroll’s 5-in-1 Payroll and HR solution. This software was specifically designed to be a secure and easy to use payroll solution. A feature of this payroll software which is discussed on page 3 and under the heading ‘Sage Pastel Payroll Intelligence Reporting’, will be an eye-opening read to those who use Microsoft Excel to share, present and analyse information.

1. 5IN1
PAYROLL
& HR
FOR ANY SIZE AND TYPE OF BUSINESS
Pay once. Get the full 5IN1 Payroll Solution
The Payroll and
HR software
that does it all
for you
Offering you
powerful features
and enhanced
functionality

2. Pastel Payroll 5in1 provides you with
an easy-to-use, accurate and secure
payroll solution with all the features
you require. Our complete 5in1 solution
is suitable for any size and type of
business and ensures that your business
is kept up-to-date and complies with
the latest legislative requirements.
THE COMPLETE 5IN1 PAYROLL SOLUTION
If you answer yes to the questions below, Pastel Payroll 5in1
is your ideal Payroll & HR solution.
□ Do you hire or fire people?
□ Do you want to distribute payslips via the web?
□ o you have difficulty in understanding Cost to Company?
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□ Do you want to put all staff on leave with one click?
□ o you want to transfer funds to Medical Aids, Provident
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Funds or any other vendor?
Pastel Payroll 5in1 caters for the full spectrum of requirements,
from pre-defined standard sets of transactions for less
complicated payroll and HR solutions to more powerful
and customisable features and functions for companies
with more sophisticated requirements. At Pastel Payroll, we
believe in working smarter, not harder. Meeting your South
African Revenue Services (SARS) obligations every month
takes considerable time and know-how. So you’ll appreciate
Pastel Payroll’s 5in1 easy, efficient processing ability. At the
touch of a button, you’ll comply with even the most complex
of legislation with our software that does it all for you.
ENHANCED FEATURES FOR ALL YOUR
BUSINESS REQUIREMENTS
Pastel Payroll 5in1 offers powerful features and enchanced
functionality. Subject to an annual licence fee, these features
include all legislative and product upgrades, as well as
telephonic and e-mail support.
Human Resources Management
• f you hire, fire or pay employees, you are already doing HR.
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The question is if you are doing it the right way?
• his easy-to-use HR System is suitable for any size and
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type of business.
• erformance Reviews and Disciplinary Actions can be
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done correctly and accurately. There are 66 pre-defined
disciplinary reasons to choose from. You can also add any
additional reasons that might apply to your business.
• he HR System ships with standard HR forms and templates
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that you can print and use during your HR Processing, for
example a Performance Review Assessment form.
• ou will receive a free employment contract template.
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• ith this HR System you can print a timeline of events
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to view all the HR processes pertaining to an employee
in sequence.
• ou can keep track of company assets in your employee’s
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possession, for example company cellphone, laptop, etc.
Employee Self Service (ESS)
• mployee Self Service (ESS) is a web-based self-service tool
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that enables employees to manage their own information
online and thereby carry some of the HR administration
responsibility as employees are able to make online
applications for leave, loans, bursaries and travel claims.
• mployees can view their payslips and update personal
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information no matter where they are as long as they have
an internet connection.
• SS makes use of workflow capabilities based on the
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organisation chart. This chart indicates the hierarchy and
reporting structures of each department involved in the
approval procedure with the administrator having sole
access to create and amend the workflow structures.
• he workflow functionality is designed to provide companies,
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management, payroll administrators, the HR department and
employees with significant benefits and advantages.
• SS is a hosted solution and the application sits in the
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Cloud, which means companies are guaranteed quick
deployment at low implementation cost.
• SS is a secure online application using similar security as
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online banking vendors.
Salary Structuring
• alary Structuring simplifies the task of structuring a TotalS
Cost-To-Company remuneration employee package,
according to the employee’s letter of appointment.
• y simply entering the total package value and various
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package components, Pastel Payroll will calculate the
value of the remaining Cash Component and update the
employee’s payslip with the structure you define.
• ou can also make use of the Nett-to-Gross Package
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calculation to accurately determine the Gross Basic Salary
required to ensure the employee receives an agreed Nett
Pay amount in each pay packet.
Multiple Transactions Manager
• ultiple Transactions Manager allows you to, for example,
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give the entire company an increase based on either a set
value or a specific percentage and process a production
bonus or commission by only using one screen.
• ver shutdown periods, putting your entire workforce on
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leave has never been this quick and easy.
• his feature allows you to make global changes to any
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transaction within the payroll system to all, or a selection
of employees.
Third Party Payments
• he Third Party Payments feature includes payments to
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Medical Aids, Pension Funds, Provident Funds, Garnishee
Orders and Retirement Annuities.
• ny company deductions or contributions can
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automatically be paid over to the relevant company with
the click of a button.

3. • o more manual capturing required with a once-off
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beneficiary (third party) set-up.
• ou can eliminate human error and save valuable
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processing time as well as obtain a detailed transaction
listing report per employee and party.
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OPTIONAL MODULES
In addition to the above mentioned software features,
we offer two modules for specialised industries, namely
Sage Pastel Payroll Intelligence Reporting and Industrial
Council Compliance. In addition, we offer a Risk Payroll
Management module.
Sage Pastel Payroll Intelligence Reporting
• age Pastel Payroll Intelligence Reporting is a reporting
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tool that allows you to manipulate reports in order to make
improved business decisions.
• f you entrust Microsoft® Excel to share, present and
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analyse information, then this module is for you.
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Sage Pastel Payroll Intelligence Reporting is a module that
dynamically links to your payroll data, taking your business
way beyond traditional reporting functionality, using the
power of Microsoft® Excel.
• ur standard, ‘pre-set’ reports save you time. This
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module ships with more than 20 standard report
formats such as a job costing report, year-on-year leave
comparison report, leave taken listing, rate report, years
of service listing, to name a few.
• ou can customise the standard set of reports and
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templates, and even create new ones.
• f you retain and save the design of your spreadsheets,
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you will avoid having to re-format them every time you
generate the Excel report.
Industrial Council Compliance
• astel Payroll 5in1 caters for the following Industrial Councils:
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MIBFA, MIBCO/MICFA, the Electrical Industry and the Road
Freight Industry as well as the Private Security Industry.
• his module will even provide you with the ability to generate
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the applicable Industrial Council’s electronic submission
files.
• ow you no longer have to manually complete the
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Industrial Council reports. Simply generate the submission
file and e-mail it to the applicable Industrial Council at the
click of a button.
• his way you are ensured that all your calculations are
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correct the first time around, eliminating the chance of
data-capture errors!
Risk Payroll Management Solution
Softline Pastel Payroll, enabled by Softline Netcash, brings
added functionality: Validate. Verify. Checks.Payments.
Bank Accounts (Verify and Validate)
Bank account validation ensures that a valid bank account
has been entered into your payroll system and bank account
º Additonal charges apply if you require modules.
verification ensures not only that the bank account is valid and
in existence but also that it is in the name of the employee
specified on your payroll. This eliminates one of the most
critical areas of payment fraud in your payroll run i.e. paying
one employee’s salary into another “fake” or erroneous bank
account of another individual.
ID Numbers (Verify and Validate)
By validating and verifying the ID Numbers on your payroll you
create complete peace of mind not only that your employee
has provided a valid ID Number but also that the ID Number
has been verified as belonging to the associated employee
and is recorded on the Department of Home Affairs list of
official ID Numbers. This eliminates both fake ID Numbers as
well as ID Numbers not associated with the given employee.
Salary Payments
Salary payment batches are created automatically within your
payroll system and forwarded to Netcash without creating
the infamous “text files” which previously needed to be stored
on the hard drive of your Payroll Administrator’s computer
and then forwarded or transferred to the authorised user of
your banking software for transmission to the relevant bank.
This improves efficiency and eliminates yet another potential
area for payroll fraud via the editing of the payroll text file
batch once it has been created in the payroll and before it is
imported into the banking software.
You receive the Bank Account and ID Number Validation
service free of charge. In addition, you will receive a total
(cumulative) of 10 free Verifications that you can use for either
Bank Accounts or ID Numbers.
Contact Softline Netcash on 0861 338 338 / pastelpayroll@netcash.co.za
OTHER FEATURES
Pastel Payroll 5in1 is a user-friendly Payroll and HR Software
Solution with all the features your business requires.
Frictionless Updates
• f you have an active internet connection, installing updates
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for your Payroll and HR software will be quick and simple.
• ith our latest Frictionless Updates technology, your
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payroll software will always be processed using the latest
version with up-to-date legislative changes.
• ou no longer need to visit our website to download and
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install updates manually, our software now does it all for you.
Payroll News (RSS Feeds)
• astel Payroll 5in1 will publish RSS Feeds to keep you
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informed of any legislative changes, important industry
related news and new software releases and features.
Compliant with SA Legislation
• astel Payroll 5in1 caters for the calculation of pay for
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annual leave taken and notice pay according to the Basic
Conditions of Employment Act (BCEA).

4. • aters for many different types of tax calculation methods,
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e.g. periodic, average, directive, director’s tax, etc.
• nnual tax table and regular statutory upgrades keep your
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payroll up-to-date with legislative changes.
• ll statutory requirements, e.g. EMP201 and EMP501
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returns, OID, SDL and UIF declarations are catered for.
Assistants (Wizards)
• astel Payroll 5in1 has many Assistants (Wizards) which
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guide you through tasks making them simple and intuitive,
e.g. the Setup Assistant, General Ledger Integration
Assistant, Payroll Run Assistant, Period/Year-end Update
Assistant and the Payslip Paper Style Assistant.
• se the Setup Assistant to create a company in minutes,
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by answering a few questions and selecting your preferred
date and formats. It’s that easy!
Unlimited Scope
• nlimited earning and deduction types can be defined.
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• rocess weekly, fortnightly and monthly paid employees in
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the same company.
• et up multiple user-defined fields for additional employee
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information (6 alpha-numeric fields, 12 numeric fields, 6
date fields, 6 Yes / No fields).
• ields can be used in both formulae and lookup tables.
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• reate multiple income, deduction, contribution and
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benefit transactions from pre-defined sets of transaction
templates.
• llows for multiple rates of normal and overtime pay.
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• se the Filter facility to select the required employees and
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generate reports by employee code, pay frequency, cost
centre, job code, etc.
• se the Batch Processing facility to electronically import
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recorded hours from clock-card systems, directly updating
the payslip.
• ustomise your transaction templates by setting up your
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own formulae and creating lookup tables.
Password Control
• Set up multi-user access with various password
restriction levels.
Simple, Quick and Easy-to-Use
• ll the transactions you require are already created for you
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upon installation.
• apture payslip data in a batch format or process the
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payslips in ‘real time’ mode with live on-screen calculations.
• uick and easy termination or reinstatement of employees.
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• n on-screen status bar indicates which period your
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payroll is currently in.
• uickly and easily set up new employees by linking them
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to a pre-defined employee profile that automatically
populates their default transaction information.
• llows you to link all employee information such as CVs,
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letters of employment, disciplinary letters, schedules, etc.
Notes can also be linked to external documents such as
spreadsheets. Assign an action date to each note and
print ‘to-do’ lists based on these action dates.
• dding a new employee is easy, fast and intuitive, with
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our Quick Edit Mode guiding you through all the statutory
fields that are required.
• tore relevant information, such as photographs of your
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employees for easy identification.
Processing
• erform ‘what-if’ payslip calculations on-screen for
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prospective employees.
• rocess by exception - you only need to enter pay and/
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or deduction information when there are changes, e.g.
overtime.
• rocess and print payslips for groups or for selected
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employees.
• ffect global changes for employees linked to a specific
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profile, eliminating the need to adjust each individual’s
payslip periodically.
• ontrol employee loans with automatically calculated
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interest on outstanding balances.

5. • upports fifth week or third fortnight payroll processing.
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• Records and accumulates shifts worked.
Payslips
• astel Payroll 5in1 automatically calculates all the income,
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deductions and company contributions according to your
requirements.
• iew the payslip with the nett salary on-screen before you
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print cheques and generate electronic bank transfer files.
• n addition to Pastel Payroll’s 5in1 standard facility that
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enables you to e-mail secure password-protected
payslips to your employees, you also have the option to
utilise our bulk e-mailing facility.
• ou are able to e-mail groups of payslips to a specific
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employee, manager of a cost centre or paypoint, a specific
contact in your Microsoft® Outlook address book or any
specific payroll user.
• ayslips can then be printed onto our professional preP
printed and confidential stationery at remote destinations
instantaneously and distributed to the individual
employees, saving you money on postage.
• ustomise payslips, cheques and labels with the user
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friendly ‘drag drop’ Forms Designer feature, e.g. insert
your company logo onto your payslip.
• Define your coinage denominations for cash payments.
Reporting
• utput reports to screen, printer, Microsoft® Word and
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Excel, PDF or HTML.
• ption to preview payslips on-screen before the final
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payroll calculation is done.
• Print an audit trail of any changes to masterfile information.
• Print transaction history reports for any period.
• rint coinage analysis for defined cash payout
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denominations.
• enerating reports are made easy with an advanced filter
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function to select the relevant employees.
• rint each employee’s payslip in any of the 11 official
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languages or set it up to print your payslips in the language
of your choice.
• Reprint payslips for previously processed periods.
• ecord all the necessary information fields for complete
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Employment Equity Reporting as required by the
Department of Labour.
Leave Processing
• utomatic accrual of annual leave days due with detailed
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leave records for all leave types on an annual, daily or
hourly basis.
• alculate the number of leave days by automatically
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excluding non-working days in the leave period.
• eave payout calculations on termination of employees.
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General Ledger Integration
Enhanced Help Facilities
• context-sensitive help facility (F1) is available with
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detailed explanations of each function or field.
• he Legislative Help File details all the statutory
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requirements for your payroll.
Provides Flexibility
• rocess special payroll runs such as commissions, bonus
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payouts, back-pay, etc.
• rocess payslips for individuals or groups of employees at
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any time, using the Employee Filter option.
Pastel Payroll 5in1 is
available as a stand-alone,
single-user product for the
smaller company, or is scalable up
to 10-users for a larger company
and can accommodate an unlimited
number of employees.
• enerate payroll and cashbook journals for seamless
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General Ledger Integration with Pastel Xpress and Pastel
Partner Accounting as well as most other accounting
packages.
• Integrate by expense account and / or cost centre.
Custom Report Writer Included
• llows you to create any type of report according to your
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business requirements.
• ou can access a customised report layout in any of
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your companies thus eliminating the need to customise a
report more than once.
• reate simple data listings by using the Report Assistant
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or create more complex reports using the advanced
customisation and design features.

6. User-friendly. Payroll and HR software
with all the features your business
requires.
Included: Telephonic and email
support for the first year as well as
legislative and product updates.*
Designed by South Africans for South
African businesses.
Pastel Product Range Family Tree
10 Reasons to choose Pastel Payroll
PRODUCT
More businesses use Pastel Payroll than any other
Payroll package.
BUSINESS ENVIRONMENT
My
Paycheck
Online
Start-up businesses (online Payroll solution)
From 2 employees (dependant on your purchased employee bracket)***
MicrOpay
Start-up businesses, uncomplicated Payroll
environment
Up to 5 employees
Single user
No compulsory set up costs.
hips with pre-defined sets of transactions to get
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your business up and running in minutes.
aters for your statutory reporting requirements
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including EMP501 and EMP201 Returns.
tep-by-step Assistant (Wizards) to ensure efficient
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processing.
eamless
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GL
integration
with
the
Pastel
Accounting suite.
acked by an extensive national service and
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support infrastructure.
Caters for the growth of your business.
pecialised modules to cater for industry specific
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requirements.
9 out of 10 Accountants recommend Pastel.**
Hardware and System Requirements
Workstations or Stand-alone machines
Minimum
Recommended
Partner
Payroll
Small, medium and large businesses
Up to unlimited employees (dependant on
your purchased employee bracket)***
Single user (upgradeable)
Pastel
Payroll
5in1
Small, medium and large businesses
Up to unlimited employees (dependant on your
purchased employee bracket)***
Single user (upgradeable)
Human
Resources
Small, medium and large businesses
Up to unlimited employees (dependant on your
purchased employee bracket)***
Single user (upgradeable)
Medium to larger sized businesses
Evolution
Up to unlimited employees (dependant on your
Payroll and
purchased employee bracket)***
HR
Single user (upgradeable), multi company
Accounting
Start-up, small to larger sized businesses
Pre-defined user-breaks
Rely on Pastel Payroll and ensure your
business complies with SA legislation:
Hardware
Pentium III 1.0GHz Processor Pentium IV 2.0GHz Processor
Employment Equity Act
Operating
System
Microsoft Windows XP
Service Pack 3*
Microsoft Windows XP
Service Pack 3, Vista or 7*
Unemployment Insurance Fund Act
Screen
Resolution
1024x768
1024x768
Income Tax Act
RAM
1GB RAM
2GB RAM
Other
DVD-ROM
DVD-ROM, Internet
Connection
Basic Conditions of Employment Act
Server machines (for network environments and multi-user systems)
Hardware
Pentium IV 2.0GHz Processor Pentium IV 3.0GHz Processor
Operating
System
Microsoft Windows 2003
Server Microsoft
1024x768
1024x768
RAM
2GB RAM
4GB RAM
DVD-ROM
Occupational Injuries and Diseases Act
Windows 2003 or 2008
Server*
Screen
Resolution
Skills Development Act
DVD-ROM, Internet
Connection
Other
This software is sold subject to an annual licence fee which covers all
legislative upgrades as well as telephonic and e-mail support.
*Microsoft Windows XP, Vista and 7 Starter and Home editions not supported
*Subject to an annual licence fee. If your licence fee contract lapses with more than 4 months, you will have to re-purchase the software at the full price should
you wish to recommence usage.
**Of accountants that recommend accounting software to SME’s.
***The employee bracket you purchased determines the number of employees you can load into the software. Should you require more employees (a higher
employee bracket as indicated above), you can upgrade with our Sales Team on +27 11 304 4200.
Softline Pastel Payroll: JHB +27 11 304 4100 | CT +27 21 522 7400 | DBN +27 31 537 7100
www.pastelpayroll.co.za | info@pastelpayroll.co.za
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© Softline Pastel Payroll 2012