Review of Alfresco 4

1. Getting to Know Alfresco 4
Paul Hampton
Director of Product Marketing

2. Maidenhead, UK Global Headquarters
Atlanta, US Headquarters
Alfresco is now the largest open source
content management company in the world.
Founded in 2005, with offices in London & Atlanta
Over 3.5 million community downloads
250+ global channel partners
2,500 customers in 55 countries, including…

3. The Document Management
Alfresco
Platform Records Management
Web Content Services
Enterprise Collaboration
Open Source Platform

4. Alfresco is now the largest open source
content management company in the world.
• 10 month average payback period
• $1.3 million in IT & training cost savings
• 53% ROI in three years
• Flexibility and Open Standards praised

5. Introducing…
The cloud connected content platform.

6. A Tale of 3 Employees
Jeff Amy Jason

7. Jeff – Account Manager
• Spends most of his
Jeff
day on the road
• Needs access to a
range of information
• Needs to collaborate
with other members of
sales and marketing

8. Redesigned User Interface
• More room for
preview
• Toggle actions,
properties, tags, etc.
• Support more formats
– Preview Video and
Audio
– Support for Apple
iWork and Adobe files

9. Adding Content
• Support drag and drop
upload
– Drag from desktop
– Drop on to folders
• Support drag and drop
move
– Drag files to the folder tree,
folders or the breadcrumb Get D&D move
• HTML5 enabled browsers screen shot off
Paul HH

10. Changing Content
Old School The Way Forward
• Check out • Select Online Edit
• Save to desktop – Alfresco launches client
application
• Navigate to find file
• Make Changes & Save
• Open the file
– Alfresco creates a new
• Make changes version
• Save changes
• Check-in • Mac Office 2011 and
• Navigate to find file Office 2010 Support

11. SharePoint Protocol
1) Edit Online
Opens document directly
in native application
2) Save
Versions and updates
directly in Alfresco

12. Provide Feedback – Like
• Ability to ‘like’ content • Comment counts
• Sort content by – See what has been
ratings commented on
– Find highly rated
content

13. Follow Influential People
• Use search to find
people to follow
• Activities – what are
they doing
• Find out who is
following you

14. Notifications
• Proactive notifications
– Email updates
– Activity feed, following and
WF tasks
• Personal preferences
– Op-in/out
• New activity dashlet
– Multiple options
– New filers

15. We Have an App for that…
• Find content
– Browse sites and folders
– Search
• View content
– View file information
• Download to device
– Open in app
• Favorites
• Send content to others
• Comment
• Upload content (WebDAV)

16. Integration with Other Apps
• Latest version 1.2
• Support for
Quickoffice
– Download content to
Quickoffice
– Update content
– ‘Save Back’
• Will see Alfresco add
more integrations
over time

17. Amy – Marketing Manager
• Uses Social
Marketing sites for the Amy
business
• Needs to support a
number of different
social sites
• Needs to publish
‘approved’ content
• Need to work with
marketing agencies

18. Social Publishing
• Support two types
– Content
– Status updates
Publish
• Support for
– Facebook, Twitter,
YouTube, LinkedIn,
Slideshare and Flickr
– Can be extended
• Define ‘Channels’
– Multiple channels for each
service

19. New BPM2.0 Workflow
Activiti in Alfresco
• Use Activiti and jBPM in
parallel (e.g. old vs. new WF’s)
• Compliant with BPMN 2.0
standard
• Graphical view in Share
• Workflow Designer
ü Open Standards
ü Visual Representation
ü Powerful engine

20. Alfresco in the Cloud
• Easily collaborate • Free to sign up and
with people outside use
the organization • Premium option for
– Multitenant network additional functionality
support and storage
– Invite people into your
network
– Share only the content
you want them to see
http://cloud.alfresco.com/

21. Jason – IT Manager
• Needs to support
Alfresco deployments Jason
• Wants to get greater
adoption
• Needs to support
more users
• Looking for a system
that is easy
administer

22. Simpler Site Administration
• Drag and drop setup /
order of components
• Rename components
• Brand sites
• Improved help
– Default text
– Help bubbles

23. Web Admin Console
• License warnings
Community
• Admin console Enterprise
– Tag and category managers
– Channels and Workflow
management

24. Cloud-Scale Performance
• 10x faster* user dashboard
queries
• 3-4x faster content uploads
• 25% faster loading the
Document Library
• 50% faster loading
Document Details
New Alfresco
• Better than linear scalability Index Server
* Improvements over Alfresco Enterprise 3.4

25. New Alfresco Index Server
• Customer can choose • Provides more control
– Existing Lucene over what gets indexed
– Alfresco Index Server
(based on Solr)
• Client support
• Typical upgrade – Alfresco Explorer
process – Alfresco Share
– Install Alfresco 4.0
– WebDAV
– Configure SOLR
– FTP
– Run Solr index
– MS SharePoint
– Switch off Lucene
– CIFS

26. Lucene vs.. Solr
I I I I I
DB FS DB FS SOLR
Lucene Indexing Solr Indexing

27. Alfresco 4 Drag n Drop, Parallel
Upload, HTML5 Support,
• A major new release Sorting, Inline Edit,
– Loads of new features iWork, Video, Audio,
Rename, Branding, User
Google
Guide, Help,
• But Alfresco 4 is the Docs,Templates,
Follow, Like, Email
platform for Cloud Notification, Activities,
Connected Content Social Publishing,
GeoTagging, Facebook,
Twitter, YouTube, Flickr,
Solr, Index Server, Activiti,
Console Dashboard, Forms
Service, Forms Service,
Model Management,
Extensibility

28. Corporate Systems
Desktop
WebDAV
CMIS
CMIS
CIFS
JSR-168
SharePoint
Connectors
Protocol
Social Media Channels
Mobile
CMIS
Open Web APIs
WebDAV
Open Web
APIs
Web Services
CMIS
CMIS-based
Public Alfresco Cloud
Alfresco Sync

29. QUESTIONS?