Group Project for Art Documentation (LIS 661) Pratt Institute School of Information Fall 2016

2. Help
organize
materials
Introduce
professional
standards
Introduce a
plan for the
future of the
materials

3. Inventory/
Organize
Create
Records
Scan
photographic
materials
Create digital
derivatives
Store masters
safely and
separately

4. Materials Needed
Document box and
acid free folders
Flat storage Rolled storage
Epson Scanner
Hard Drive

5. Full-Time Studio
Manager
● In charge of the
physical material
and day to day
operations
Intern
Assist in creating
records, organizing
materials, and
keeping records up
to date
Consultants
● Work with the artist
and employees and
instruct on standards
and methods
throughout the
project

6. Timeline
Inventory
collection
Order materials
Label physical
objects
Stage 2 (Months 3-5)
Catalogue items
using xDams
Digitize
materials
Stage 3 (Final 6-8 Months)
Finish creating
records and
digitizing
Work on creating
backups
Stage 1 (First Two Months)

7. Label here in pencil
Label reverse lower
right side in pencil
Photo courtesy of the blog raygunundone

8. Open Source
Web
Application
Easy to Use

9. Cataloguing in xDams

10. Standards and Authorities
Whitney Museum of American Art
2014.1.Pa.Acr
CCO and AAT
CCOULAN

11. Unique Identifiers
Digital & Object Application
Unique identifiers applied to file naming conventions
2016.01.Pa.Ac
r
Photo: Kurt Ralske

12. Year the artwork was created
Sequentially numbered artwork within a year
Medium
Sequential number within the medium element
Unique Identifiers

13. Kazuo Shiraga in his studio, 1960. Photo courtesy of Amagasaki Cultural Center
Documenting
Artistic
Process

14. Artistic
Process
Record Hierarchy
Documenting
Artistic
Process

15. Documenting Artistic
Process:
Work Record

16. Object Work Definition: Photograph
Date/s of Creation: 01.10.2013
Repository and Location: Studio
Inventory Number: 2014_1_Di_1.tiff
Description: Image shows one fold and application of
Windsor Newton Crimson Windsor Newton Lamp Black and
Windsor Newton Titanium White
Documenting Artistic Process:
Process Image Record

17. 2014.1.Pa.Acr
2014_1_DI_1.tif 2014_1_DI_2.tif 2014_1_DI_3.tif
Record Hierarchy
Documenting
Artistic
Process

18. 1
• Relatively low cost
2
• The methods used are derived from professional standards
3
• These methods ensure the sustainability of the materials
4
• Transition to and from museums/galleries/archives will be easier

19. Presented by
Mariaelena Garcia and Eve Perry
Fall 2016
LIS 661 - Art Documentation
mgarcia@pratt.edu
eperry@pratt.edu
So Sorry (1/29/15), 2015
Acrylic And Carbon Transfer On Linen
67 X 95 Inches
Photo: Marlborough Gallery
Questions?