Living Artist Request for Proposal

1. Living Artist -
Request for Proposal
Anne Boissonnault, Marc Castellini, Patrick Jerry
Chinmi Liao, Sara Magin
LIS 661 Art Documentation | Fall 2017

2. Historical Background
! Artistic History:
The artist has produced approximately 150 paintings over 25
years.
! Working Process:
The artist photographs each work throughout production. The
result is a mix of negatives, contact sheets, and digital and analog
photographs.

3. Works of Theodosia Bellonda
Resource: http://www.random-art.org/

4. Current Status of Materials and Constituents
! Paintings are maintained in chronological order, according to
conventions of previous cataloguers
! Photographs are maintained in two distinct groups:
○ Digital photographs are stored in an external hard drive
○ Slides, photographs, and contact sheets have been
organized and stored according to conventions established
by the former studio assistant and interns.

5. Project Overview
Phase 1.
Full inventory of the artist’s collection and research of sold items.
Phase 2.
Digitization and Cataloging Project, wherein digital surrogates will be created
for all analogue materials, and the collection will be catalogued at the item
level.
Phase 3.
Completion of catalogue records, and quality control of digitized images, as
well as the backup of all information on external hard drives.

6. Timeline

7. Staff
Project leader
(Studio
liaison)
Digital
conservation
specialist
Technical staff
Interns (1 to
2)

8. Supplies
Zeutschel 12000C
Overhead Color Scanner
4T hard drive
Labels
Or
Amazon Cloud
Drive
Nikon D700

9. Methodologies
Data System:
Data Scheme:
Technologies:

10. Conceptual Map

11. RELATIONS
Related Subjects
Subject Concepts
Value Scheme: Input Guidelines:
Getty Art and Architecture Thesaurus [AAT] (Repeatable) input related subjects as they are listed in
AAT. For the purpose of this project, Subject Concepts
will always be the color or pigment associated with the
project with which the object is related and the
following:
nonrepresentational art - Art that presents a visual
form with no specific reference to anything outside
itself, in contrast to art that depicts subjects found in
nature or elsewhere in the real world. To refer to the
particular style of contemporary art displaying some of
these characteristics, use "Nonobjective."
Subject Objects
Value Scheme: Input Guidelines:
Local This field is for Image records only. Enter the title of
the painting depicted in the image as it appears in the
Work record.
Related Works
Name of the related work
Value Scheme: Input Guidelines:
Local (Repeatable) enter the name of the related object as it
appears in that object’s Title filed.
Application Profile
IDENTIFICATION
Record Control
Record ID
Value Scheme: Input Guidelines:
Local This field is automatically generated by the xDAMS application, no input
is necessary.
Record Type
Value Scheme: Input Guidelines:
Getty Art & Architecture Thesaurus [AAT] Choose from drop-down list in the xDAMS application. For the purpose
of this project, one of the following Record Types should be used:
Collection - Accumulated groups of objects or materials having a focal
characteristic and that have been brought together by an individual or
organization. A collection comprises multiple items that are conceptually
or physically arranged together for the purpose of cataloging or retrieval.
A collection differs from an archival group because the items in a
collection are bound informally for convenience and do not necessarily
share a common provenance or otherwise meet the criteria for an
archival group. Collection-level cataloging is appropriate for materials
that share one or more common characteristics that make it useful for
them to be clustered together. Individual items in a collection may be
cataloged separately and linked to the collection. This is the highest level
record type, and should be used only once.
Group - Group-level cataloging focuses on the description of coherent,
collective bodies of works. The description emphasizes the
characteristics of the group as a whole, and highlights the unique and
distinctive characteristics of the most important works in the group.
Groups are usually defined by repositories, and may have several
subgroups that are established by archival principles of provenance. The
catalog record for a group normally corresponds to a physical group as it
currently exists and is stored by the repository; however, historical
groups may also be described. Groups may be divided into subgroups.
Item - Individual objects or works. Most works in museums are
cataloged as items. A stand-alone architectural work should generally be
cataloged as an item. An item may be composed of multiple parts or
components, and it may be desirable to catalog the parts separately,
linking the records for the components to the record for the whole. An
item differs from a component in that the component cannot stand alone
as an independent work
code
Value Scheme: Input Guidelines:
Local (Repeatable) enter the inventory number of the related
object as it appears in that object’s Inventory Number
field.

12. Object Identification
AAT
TGN
ULAN
/VIAF
xDAMS
W3CDTF /
ISO 8601

13. Object Numbers
Identifier format Example object identifier
[CREATION DATE].[COLOR CODE].[OBJECT CODE].[CHRONOLOGY NUMBER] 2000.RED.P.001
year the object was
produced
first three letters of the
project color with which
the object is associated
P
Paintings
I Images
D Digital
Images
indicates position that the object holds
in the artist’s sequence of production

14. Description
xDAMS
AAT
CCO
MoMA

15. Relations
! Used to record concepts and items related to the record’s subject.
! All records should have metadata on their subject matter, with
terminology drawn from Getty AAT.
! Image records should also have metadata detailing the painting
that they depict.
! Cataloger can define multiple items to which the item is related
! Relations tab does not appear in xDams record view.

16. Relations

17. Relations

18. Object Reproductions
! Used to record information on reproductions of the subject of the
record.
! Metadata includes a digital image of the reproduction, information
on the reproduction’s source, and its relation to the item.
! Also includes information on the reproduction’s copyright status,
which may differ from that of the item itself.

19. Object Reproductions

20. Administrative Metadata
! Used to record information on the item’s copyright status, as well
as a history of edits made to the record.
! Copyright information includes rights statement codes, dates of
copyright, name of the rights holder, and the credit line provided
by the artist.
! Editing record is produced automatically; includes dates of
editing, the name of the individual who edited the record, and the
type of edit made.

21. Administrative Metadata

22. Thanks!
Questions?