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Making Formal Presentation
- 1. Purvi Pandya (M.A., GSET) Teaching Assistant K. S. School of Business Management Making Formal Presentations 1
- 2. Refine your message Anticipate your audience Ask what your manager wants Enough planning time Anticipate the extras 1. Planning effective PPTs 2
- 3. Keep it simple Follow the six by six rule Limit special effects Use high quality graphics Use colours effectively Design Tips 3
- 4. 1. Introduction Catch the attention of the audience Ask questions Provide a start ling fact Preview your topics Identify three main points Show slide with outline 2. Developing Content Three Parts of Presentation - Show pictures or photos - Play video - Tell a story - Lead an activity 4
- 5. 2. Body Main message Organise logically, such as pro/con, chronological, or problem/solution Supporting ideas Cite evidence as in a written report Use comparisons, statistics, and antedotes Three Parts of Presentation 5
- 6. 3. Conclusion Summary Recap the main ideas and themes Exit line Use language such as “in conclusion” Repeat memorable line Three Parts of Presentation 6
- 7. Practice as though you are delivering your speech Record yourself (audio & video) Ask someone to critique you Use visualizations Rehearse a dry run 3. Rehearsing a presentation 7
- 8. Know your subject thoroughly Practice the entire ppt Time yourself Check the room Relax Greet members of audience as they arrive Steps in a successful rehearsal 8
- 9. Gesture appropriately Use the power of pauses Speak naturally – don’t read your speech Use a sound system or public address system Walk as you talk Have a backup plans 4. Delivering a presentation 9
- 10. Interact before the meeting starts Follow the three second rule Minimize the distance Illuminate your face Make your examples personal 5. Building rapport 10
- 11. Be well prepared Loosen up before you speak Remember to breath Keep some water handy Don’t apologize Remember the audience wants you to succeed 6. Managing anxiety 11
- 12. Include one message per visual Let your audience read or listen (not both) Keep the effects simple Manage your colours Use minimalist backgrounds Proofread carefully 7. Using appropriate visuals 12
- 13. Establish the ground rule Kick start the questions Listen to the entire questions Repeat each question Answer to entire audience Don’t answer if you don’t know 8. Managing Q & A 13
- 14. Microsoft Office PowerPoint Adobe Flash Google Docs Apple Keynote OpenOffice Impress 14 Technology @ work: Presentation Software
- 15. Butterfield, Jeff. “Making Formal Presentations”. Soft Skills for Development. Cengage Learning (2010): 239-256 15 Reference: