Laying the Foundations for the Digital Workplace

LAYING THE
FOUNDATIONS
FOR THE DIGITAL
WORKPLACE

LAYING THE
FOUNDATIONS
FOR THE DIGITAL
WORKPLACE
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Big
Data
The
Cloud
Mobile
Apps
Software as
a Service
DIGITAL TECHNOLOGIES ARE CHANGING OUR
WORK ENVIRONMENTS FROM THE GROUND UP
LAYING THE FOUNDATIONS FOR THE DIGITAL WORKPLACE

The latest technologies are having an enormous impact on
the way buildings are arranged, managed and maintained.
DIGITAL TECHNOLOGIES ARE CHANGING OUR
WORK ENVIRONMENTS FROM THE GROUND UP
Big
Data
The
Cloud
Mobile
Apps
Software as
a Service

NEW TECHNOLOGY IS ENABLING
BUSINESSES TO OPERATE AND
MAINTAIN THEIR REAL ESTATE
MORE EFFICIENTLY.

But before real estate and facilities
managers embrace all the advantages
that today’s technology offers, they must
be able to walk before they can run.
NEW TECHNOLOGY IS ENABLING
BUSINESSES TO OPERATE AND
MAINTAIN THEIR REAL ESTATE
MORE EFFICIENTLY.

AFTER ALL, HOW CAN YOU SUCCESSFULLY
IMPLEMENT ROLLING OUT A HOT-DESK OR
AGILE WORKING POLICY IF YOU CAN’T READILY
ANSWER THE FOLLOWING QUESTIONS?
“WHAT ARE EMPLOYEE
SATISFACTION LEVELS
LIKE PER LOCATION?“

“DO WE NEED SO MUCH SPACE?
ARE WE LOSING REVENUE BY
OCCUPYING TOO MUCH SPACE?”

“ARE MEETING ROOMS
BEING UNDERUSED OR
OVERBOOKED?”

“WHAT’S THE PERCENTAGE
OF OCCUPANCY BY
LOCATION?”

FIRST
STEPSWhat are the foundations a business
needs in place before embarking on
their digital journey with confidence?

Holding an accurate view of the use
of space is crucial to any business.
Whether rightsizing, upsizing or
relocating, achieving optimal use
of space will lead to significant
operational cost savings.
UNDERSTAND YOUR
SPACE USAGE

Once a business has an
accurate picture of how
space is really being
used, it may be possible
to create greater flexibility
in the workplace to lower
costs even further.
DEFINE
“FLEXIBLE
WORKING”

VIEW FROM ABOVE
The latest real estate, facilities and space
management software solutions can provide insights
you need to get your business to the next level.
Some examples include:
What is the
percentage of
occupancy by
location?
How many
desks are
available within
a department?
What is the
growth in
IT related
space?
%

THE ISSUE THE SOLUTION
Staff and asset moves, whether
caused either by churn or
relocation, are inevitable in any
business. Companies need to
make sure these moves are made
quickly and easily.
Space management
software solutions can save
time and allow a business
to improve on existing
available work space.
CHALLENGES FOR A
BUSINESS LIKE YOURS

CHALLENGES
FOR CRE
ISSUES SOLUTIONS
Real estate managers need to be
able to track people and assets, as
well as view the related locations.
Techniques such as heat mapping and
other graphical tools can help real estate
managers see whether they are using space
efficiently, identifying where improvements
can be made. People finder tools also allow
teams to locate an employee and their
assets, or find vacant desk locations using
graphical floor plan layouts.

ISSUES
Without an effective maintenance
strategy in place, even the best
digital workplace strategy will fail to
gain traction. Accounting for both
reactive and planned and preventative
maintenance regimes is the first
priority for facilities managers.
Reactive maintenance across large
portfolios is complex, requiring
careful management to control costs.
CHALLENGES
FOR FM

SOLUTIONS
Tools such as web-based reporting platforms
and a helpdesk can deal with reactive jobs
efficiently as and when they arise.
CHALLENGES
FOR FM

SOLUTIONS
Reducing costs associated with facility management is
a high priority for many businesses. Computer-aided
facilities management (CAFM) has become an important
tool used to inform and enhance the operations of the
portfolios being managed.
CHALLENGES
FOR FM

SOLUTIONS
The latest app technologies are making remote maintenance
teams more efficient. By removing the need for paper-based job
reporting, data becomes more accurate, with time saving results.
Staff will spend less time travelling unnecessarily, enhancing
workforce efficiency and productivity while bringing an
improved service to employees.
CHALLENGES
FOR FM

Data gleaned from space usage
tools gives a real insight into
how a site is being used. This
has a tremendous impact when
it comes to daily tasks such as
cleaning and energy efficiencies.
THE POWER
OF DATA

The data gathered from the building
means real estate managers better
understand how people use a
building, how intensively and when
the peaks and troughs of activity are.
Using sensors and heat mapping will
help to pinpoint the most densely
populated areas, allowing FM
departments to allocate maintenance
resources more effectively.
THE POWER
OF DATA

Similarly, if numbers in a
building are particularly
low on a given day, it may
be possible to shut down
on core services to reduce
energy consumption.
THE POWER
OF DATA

EMBRACING A DIGITAL
FUTURE IS AN ASPIRATION
FOR MANY BUSINESSES.
AN EFFECTIVE FACILITIES
MANAGEMENT STRATEGY
AND FULL KNOWLEDGE
OF SPACE USAGE ARE
ESSENTIAL BUILDING
BLOCKS TO HELP THEM
TO GET THERE FASTER
AND MORE EFFICIENTLY.

TAKEAWAYS
• New technology enables businesses to operate
and maintain their real estate more efficiently.
• Real estate and facilities managers need to
have foundations in place before they embrace
all the advantages technology offers.
• Businesses must have an accurate view of how
their space is being used.
• It is crucial for businesses to have an effective
maintenance strategy in place for reactive,
planned and preventative maintenance regimes.

BIG DATA AND DIGITAL PROCESSES ARE
PUSHING THE BOUNDARIES OF REAL ESTATE
PLANNING, MANAGEMENT AND MAINTENANCE.
Download Future-Proof: how CRE and
FM can prepare for the digital workplace
DOWNLOAD

40+ years of
experiance
Used by
Thousands
Offices around
the world
Used in 70+
countries
Europe
Qube Global Software
9 King Street
London
EC2V 8EA
United Kingdom
+44 20 3861 7100
Westgate House
Westgate House
Sleaford
Lincs
NG34 7RJ
United Kingdom
+44 20 3861 7100
North America
10 North High Street
Suite 110
West Chester, PA, 19380
United States of America
+1 888 275 7823
Asia Pacific
1 Fullerton Road
#02-01, One Fullerton
049213
Singapore
+65 6832 5108
31/F, Tower One,
Times Square
1 Matheson Street
Hong Kong
+852 3960 6425
Level 1, 201 Maunganui Road
Mount Maunganui
New Zealand
+64 7 575 6474
Wellington Business Park
Dukes Ride
Crowthorne
Berkshire, RG45 6LS
United Kingdom
+44 20 3861 7100
Cashelmore Ltd.
Ireland

Laying the Foundations for the Digital Workplace

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