1. Thrive. Grow. Achieve.
NonProfit Financial
Management & Accounting
Systems Seminar
Seth Zarny – Partner
Buu-Linh Tran – Senior Manager
Jeremy Taro – Business Development
February 12, 2015

2. Page 2
WHAT’S ON TAP
 Introduction & Agenda
 Challenges (Grants Management)
 Grants Management solutions
 Non-Financial Information
 Financial Information
 FIELD OFFICE ACCOUNTING
 FEDERAL REPORTING
 DEMO (INTACCT & MICROSOFT DYNAMICS GP)

3. Page 3
 LARGEST NON PROFIT NICHE FIRM
• Serve thousands of nonprofit clients
• 200+ nonprofit specialists on staff at all levels
• Support over 200 Financial System Clients
• Certified System Consultants, Certified Project
Management Professionals, Business Process Consultants
 30 YEARS SERVING THE NON PROFIT COMMUNITY
 17 PARTNERS, INCLUDING 10 WOMEN PARTNERS
 WOMEN-OWNED FIRM
 MULTI-CULTURAL WITH DIVERSITY AT ALL LEVELS
 BDO ALLIANCE USA INDEPENDENT MEMBER
Who We Are
Raffa is nationally recognized with access to all the
resources of the largest international firms. Our mission is
to advance the nonprofit sector and be a catalyst for
positive, systemic change.
 WIDE RANGE OF SERVICES
• Technology Solutions
• ERP & Accounting Systems
• Software Development
• Managed IT Services
• Audit and Tax
• Managed Accounting
• HR Consulting
• Business Advisory
• Forensics and Litigation Support
• Employee Benefit Plans
• Search and Transition Services
 NATIONALLY RECOGNIZED:
• Top 100 Largest Accounting Firms
• Top 100 ERP VAR (Bob Scott & Accounting Today)
• Top 100 and Fastest Growing Value Added Reseller

4. Page 4
GRANT CHALLENGES
 Financial Reporting – maintaining grant reports/ donor reports
 Tracking grant dollars - maintaining large Chart of accounts
 Avoid over spending
 Grants – Tracking non financial information & managing grant
information

5. Page 5
CHALLENGES – FIELD OFFICE
 People (Priorities/culture/authorities)
 Technical challenges
 Different Processes
 Multicurrency
 Disparate systems
 Locations
 Support/ Financial Reporting
 Reporting to necessary stakeholders
 Board of directors, Donors, Executives, Program Managers,
Grants Managers, etc.
 Nonprofits must account for:
 Funds, Grants, Projects, Programs, and More
 Documentation

6. Page 6
CHALLENGES WITH FEDERAL
REPORTING & COMPLIANCE
 Identify tools to assist with federal reporting
 FAS 116 - Accounting for contributions
 FAS 117 - Financial statements for Nonprofit Organizations
 Segregation and auditing of uses and sources of funds
 501(c)(3) charitable vs. non-exempt activities
 IRS Forms 990, etc

7. Page 7
TRACKING NON-FINANCIAL DATA
 Intacct Project Accounting/ User Defined Fields
 Microsoft dynamics GP Grants Management & Extender
 Financial System(s)
 Custom application/ Database
 MS Excel / Word

8. Page 8
TRACKING FINANCIAL DATA
 Intacct
 Dimensions
 Project Accounting Modules
 Dynamics GP
 Chart of account (COA) – Track grant activities through segment of COA
 Analytical Accounting (AA) – Dimensions
 Olympic – Use project to track grant transactions

9. Page 9
SOLUTION – TRACK FINANCIAL DATA
IN DYNAMICS GP & INTACCT
Features Chart of Account Analytical
Accounting
Intacct
1.Track grant transactions X X X
2. Track grant budgets for fiscal and
grant period
X X X
3. Prevent or provide warning when
expenditure exceed grant revenue
X
4. Track employee time against grant X (Only w/ Project)
5. Track employee expense against
grant (web-based application)
X (only w/ Project)
6. Bill against the grant X X X (only w/ Project)
7. Management Reporter (FRx)/
Financial Reports by Project
X X X
8. Smartlist X X
9. SSRS/ Custom report X X X
10. Cost Allocations Moderate Moderate Moderate

10. Page 10
PROS AND CONS
Solutions Pros Cons
Chart of
Account
Easy to maintain (Accounting dept
control over COA)
No sub-ledger to manage
Easy to create report using MR
Can slice and dice segment for
reporting
Work with MR/ existing report writer
Long COA
Not accommodate multiple year (grant yr vs. fiscal
yr)
Maintain old accounts forever
Data entry
Unable to handle complex grant requirement (time
entry, complex allocation, etc.)
Analytical
Accounting
Shorten COA
Prevent charging expenditure in excess
of revenue
Work with MR/ existing report writer
Maintain sub-ledger / resource
Separate screen for data entry
Require reconciliation
Additional training
Additional configuration/setup
Olympic
Project
Accounting
Shorten COA
Track employee time and expense
against grant
Allows for sophisticated allocation
Allows for sophisticated billing
Sophisticated Costing – Direct/Indirect
Rates
Maintain sub-ledger / resource
Separate screen for data entry
Additional training
Additional configuration/setup
Has separate reporting function
Intacct
Project
Accounting
Shorten COA
Track employee time and expense
against grant
Maintain sub-ledger / resource
Require reconciliation
Additional training
Additional configuration/setup

11. Page 11
FIELD OFFICE ACCOUNTING
Challenges Suggestions
People • Establish and document field office accounting processes
• Provide onsite training (processes/ system)
• Provide training @ home office (annually)
• Keep it simple (process/ accounting/ technology) - KISS
Technology • Excel
• Remote access to GP & SL
• Other system (QB)
• Maintenance factor/ Lag time
• User’s background
• Leverage on GP & SL MC
Financial Report • Report in local currencies (MR, SSRS)
• Easy access to reports
Documentation • Dynamics GP – Leverages 3rd party document management system integration
• Intacct - Document imaging is part of core product

12. Page 12
FEDERAL REPORTING REQUIREMENTS
 Leverage Management Reporter (MR) or SQL Reporting Services
(SSRS)
 Form 990
 Schedule of Expenditures of Federal Awards (SEFA)
 FASB 117

13. Page 13
FORM 990

14. Page 14
FORM 990 – MANAGEMENT REPORTER

15. Page 15
SEFA

16. Page 16
SEFA – MANAGEMENT REPORTER

17. Page 17
FASB 117

18. Page 18
NONPROFITS USING INTACCT

19. Page 19
NONPROFITS USING MICROSOFT DYNAMICS

20. Page 20
SOFTWARE PRESENTATION
 Intacct
 Dimension
 Project
 Microsoft Dynamics GP
 Grants Management
 Analytical Accounting

21. Page 21
QUESTIONS

22. Helping Great Organizations Thrive
Seth Zarny
Direct: 301-279-6500
E-mail: szarny@raffa.com
Buu-Linh Tran
Direct: 301-279-6511
E-mail: btran@raffa.com
Jeremy Taro
Direct: 301-279-6504
E-mail: jtaro@raffa.com
Thank you