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I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use Cases

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Profitability is a major indicator of business performance. Unfortunately, the typical financial system manages expenses and revenues from different perspectives. As a result, finance teams often rely on large, complex allocation models (sometimes “black box” systems) to provide management with the strategic P&Ls by geographical area, business unit, product, segment, and more—all in an attempt to pivot from “what it is,” to “what it’s for.” Regardless of industry, company size, or function, more strategic insight into underlying cost structures and their impact on profitability is necessary.

Oracle Hyperion Profitability and Cost Management Cloud Service (PCMCS) is a performance management application that introduces a world of possibilities for organizations to enhance financial data generated through their general ledgers and EPM systems into meaningful, accurate, and consumable information. Unlike traditional profitability systems, which require a large investment in both infrastructure and related technical overhead, PCMCS allows business users to easily create and manage their profitability systems with unparalleled speed and efficiency, supporting numerous use cases in both the financial close and management reporting domains, including IT financial management, operational transfer pricing, expense allocations, fully allocated P&L, strategic P&Ls, and operational profitability.

Attend this session to learn how PCMCS is an effective solution with benefits for every industry—one that empowers business users to gain insight into hidden profit and cost across key business dimensions. The presentation provides an overview of business needs using a perspective around corporate and shared service allocations. You’ll also gain insight into the PCMCS solution capabilities and functionality, including a comparison to other EPM tools, and we’ll share specific use cases.

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I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use Cases

  1. 1. 9076: I can do WHAT with PCMCS? Features & Functions, Business Benefits & Use Cases Tuesday June 25, 2019 Mike Killeen, Sr VP of Technology & Strategy, Oracle Ace
  2. 2. 20+ Years 1000+ Clients 2000+ Projects AGENDA > Introductions > The Need for Profitability & Cost Management > Oracle Profitability & Cost Management Cloud Service (PCMCS) Overview > Oracle PCMCS Use Cases > Summary of PCMCS Key Features & Benefits > Closing and Q&A > Appendix > ITFM Screen Shots 2
  3. 3. TODAY’S PRESENTER – MIKE KILLEEN > Sr. Vice President, Oracle Ace > 21+ Years EPM & BI Experience ▪ 6 Years – Strategic Initiatives & Advisory ▪ 2 Years – VP, UK Division ▪ 6 Years – Planning & Analytics Practice Director ▪ 8 Years – Implementation Consultant > Expertise across Multiple Domains ▪ Business Intelligence & OLAP ▪ Planning, Budgeting & Forecasting ▪ Financial Consolidation & Reporting ▪ Cost Allocations & Profitability Analysis ▪ Master Data Management 3
  4. 4. ALITHYA OVERVIEW – EPM & ANALYTICS 4 Comprehensive Business Solutions Our solutions drive improved business performance through better decision making, strong customer engagement, and optimized operations Deep Partnership Drives Customer Value Adaptable Deployment Models Diverse Client Portfolio & Industry Expertise RetailEnergy/ Utilities Team Highlights Multiple Oracle ACEs Seasoned delivery team with avg 8 years serving clients Experienced management team with avg 15 years in the company Certified Cloud Resources Enterprise Performance Management (EPM) Analytics Financial Services Technology CPG and Manufacturing Healthcare Outstanding Achievement in Big Data 100 Most Promising Big Data Solutions Providers 1,000+ Clients 2,000+ Projects20+ Years Advisory Services Implementation Services Technical Services Hosting & Support Training Services Intellectual Property
  5. 5. COMPANY HISTORY 5 2001 Hyperion Planning introduced to the market (1st Essbase embedded app) 2007 Enhanced Consolidation practice with world class capabilities 2009 HPCM introduced to the market – Ranzal design review 2010 Established Strategic Finance practice to complement our Planning expertise 2012 Exalytics & Performance Testing Lab Establish multi product focus & advisory Proven business analytics leader with a history of successful implementations and continuous growth 1996 Ranzal & Associates Founded 2004 Acquired by Edgewater 2016 Deepened geographic footprint and EPM Cloud expertise 2015 Developed Discovery & Modern Data Architecture Approach 2014 Introduced Hosting, Support & Managed Services Offerings 2018 Ranzal & Alithya join forces to form an EPM/ ERP Cloud Powerhouse
  6. 6. The Need for Profitability & Cost Management
  8. 8. If you can generate a whale curve by Customer, by Product, by Channel, etc, you’re on your way to making intelligent decisions about your business. PROFIT OPPORTUNITIES 8 Exploiting the Whale! 50% 15% 35% $140 Mil $81 Mil Why $60M Loss? Product/Customer/Channel/Market, etc Profit Detail? Strategic P&Ls
  9. 9. CHALLENGES IN PROFITABILITY MANAGEMENT A PATCHWORK OF TECHNOLOGY APPROACHES > Very manual > Error Prone > Time consuming > Lacks controls & governance > Creates Key Personnel Dependencies > Lacks transparency > Financial close is slower, bloated, and more costly > Unable to extend ERP data (e.g. customer) > “Black-box” that is difficult to maintain > Slow to adapt > Grows unwieldy over time > May become unsupported Spreadsheets ERP Custom Built 9
  10. 10. EXPECTED OUTCOMES OF A PROFITABILITY & COST MANAGEMENT SOLUTION > Reliability > Visibly defensible profitability and cost results through transparency & audit/control > Agility > Timely reflection of results to be actionable > Flexibility in logic & reporting > Relevance > An ability to Allocate resources to the most important opportunities Financial Results Revenue & Cost Models Operational Results Finance Senior Management 10
  11. 11. Profitability & Cost Management Cloud Service (PCMCS) Overview
  12. 12. ORACLE ENTERPRISE PERFORMANCE MANAGEMENT Solution Architecture 12 Planning & Forecasting Profitability Management Enterprise Performance Management Suite Strategy Management Customer Management Resource Management Owners & Investors RegulatorsManagement Operational Systems Performance Reporting Financial Close & Reporting Shared Integration Platform General Ledger Sub Ledgers Financial Systems Mappings & Drill BackHierarchies & Attributes Workflow HCM CX SCM ERP FCCS EPRCS PCMCS E/PBCS ARCS TRCS HSFHP HPCM DRM/DRG FDMEE Essbase HFM EDMCS CDM
  13. 13. WHAT’S IN A NAME? New Names, Pricing & SKU’s as of 6/1/2019 13 EPM Domain On-Premise Name New Cloud Name Old Cloud Name EPM Std. (10 @ $250) EPM Ent. (25 @ $500) Financial Close ARM Account Reconciliation ARCS X X Financial Close HTP Tax Reporting TRCS X Financial Close HFM, FCM Financial Close & Consolidation FCCS X X Planning HP, HSF Planning PBCS/EPBCS X X Shared N/A Narrative Reporting EPRCS X X Shared HPCM, OTP Profitability & Cost Management PCMCS X Shared DRM, DRG Enterprise Data Management EDMCS X
  14. 14. ORACLE PROFITABILITY & COST MANAGEMENT Evolution of the Application 2008 HPCM Standard Profitability v 2012 HPCM Detailed Profitability v 2015 HPCM Management Ledger v 2016 (Oct) PCMCS Management Ledger v 19.06 14
  15. 15. ORACLE PROFITABILITY & COST MANAGEMENT CLOUD Capabilities & Workflow Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Profitability & Cost Management Cloud Service (PCMCS) Financial Reports, Smart View, Embedded Visualizations Model Execution Embedded Intelligence Mobile Rule Transparency Allocation Engine Integrations Dashboards & Work Areas 15
  17. 17. DIMENSIONS System Dimensions (2) POV Dimensions (1-4) Business Dimensions 17 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  18. 18. PCMCS PCMCS PCMCS DATA MANAGEMENT > Native Load > Formatted Text Document > No Load Rule Required > Loads can be initiated in PCM GUI > Cloud Data Management (e.g. FDMEE “Light”) > Provides data mapping > Provides scheduling > Provides Drill (included in user licenses) > Flat File & Cloud to Cloud Import/Exports > Hybrid (e.g. FDMEE On-Premises v > Full CDM Functionality, plus…. > Custom Scripting & Automation > Direct Connectivity to Ground Applications > Additional licensing considerations…. 18 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  19. 19. POINT-OF-VIEW MANAGEMENT > Point Of View (POV) allow for the ring fencing of data, business logic and output > Allows users to do complex what-if analysis without interfering with previously released results > Users can copy financial and driver data between POVs > Users can copy Rule Sets and Rules between POVs > Users can clear input and calculated data from POVs > Users can change the POV state 19 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  20. 20. RULES MANAGEMENT > Point-of-view (POV) Specific > Rules, Drivers, & Financials can vary by POV > GUI Allocations or Custom MDX Rules > Intuitive Business focus layout > No staging tables to edit > Leverages Complete Essbase Functionality (Hierarchies, Attributes, UDAs) > Four Steps: > 1. Define your Rule within a Rule Set > 2. Select your Source > 3. Select Destination > 4. Select Driver > Optional – Select Offset 20 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  21. 21. MODEL EXECUTION > Pre-Calculation Validation > Meta-data Validation > Model Validation ▪ Rule Sets and Rules ▪ Model Views ▪ Queries ▪ Analytics ▪ Data Grants > Data Validation ▪ SmartView ▪ Queries ▪ Rule Balancing Report ▪ Dashboards ▪ Financial Reports > Post-Calculation Validation > Data Validation ▪ SmartView ▪ Queries ▪ Rule Balancing Report ▪ Traceability Maps ▪ Dashboards ▪ Web Based Financial Reports > System Validation ▪ Programme Documentation ▪ Dimension Statistics ▪ Rule Data Validation ▪ Execution Statistics Calculation 21 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  22. 22. REPORTING & ANALYSIS > Provides built-in reporting and analytics capabilities > Are developed and maintained by end-users > Minimizes the need for dedicated Reporting teams. The people who use the reports can develop them > Provides: > Population Performance Analysis > Multi-dimensional P&Ls > Cost Contribution Reporting > Cost and Profitability Statistics > KPI’s & Dashboarding (“BI Light”) 22 Published Reports & Interactive Analytics Model Development Master Data & Data Integration Management Model Execution
  23. 23. ORACLE PROFITABILITY & COST MANAGEMENT A Comparison of Different Modules 23 Role/Product Capability HPCM Standard Profitability HPCM Detailed Profitability HPCM Management Ledger PCMCS End User End User Reporting Hyperion Financial Reports, Smart View 3rd Party SQL Query or BI Tools Hyperion Financial Reports, Smart View Web Financial Reports, Smart View, Dashboarding Transparency Multi-Stage Trace Screen, Genealogy Limited Single Stage Trace Screen, Rules Dimension/Data Model System Reports Stage Balancing None Program Documentation, Rule Balancing Model Manager Maintain Rules BSO Calc Scripts or GUI Interface with RDBMS Staging Tables SQL Based Rules Designer Limited ASO MDX or GUI Rules Designer Full ASO MDX or GUI Rules Designer; Bulk Edit Functional Admin Load Data Essbase Load Rules, Native File or Smart View 3rd party SQL Tool into Tables Essbase Load Rules, Native File or Smart View Cloud Data Management, Native File, or Smart View Load Master Data EPMA or Essbase Staging Outline SQL Staging Tables EPMA or Essbase Staging Outline Parent Child Text File or GUI Dimension Editor Automation Essbase MaxL, EPMA Batch Client, LCM Client, HPCM Batch Client, SQL Loader Utilities EPM Automate Application Owner Underlying Database BSO & ASO Essbase Cubes, RDBMS Stage RDBMS Essbase ASO Software Licensing Higher Client Revenue Licensing Metric, plus annual maintenance Lower Per User Monthly Subscription Oracle Innovation No Further R&D Periodic Patching & Updates Monthly Updates & New Features • HPCM Management Ledger + • Rule Maintenance & Functionality Enhancements • Embedded Analytics (“BI Light”) • Oracle EPM Cloud Integration & Automation Platform • Oracle EPM Cloud Pricing & Operating Model Oracle PCMCS is:
  24. 24. Profitability & Cost Management Use Cases
  26. 26. Shared Costs $ (Cost Centers & Accounts) GL IT Functions $ IT Functional Units $ (Cost Centers & Accounts) Projects $ Project $ (Cost Centers & Accounts) (Projects) GL Resources $ Vendors $ Services $ Consumers $ IT OH Support $ PR Fixed Assets $ (Cost Centers & Accounts) (Projects) (Resources & Vendors) FA Services to Consumers (Cost Centers & Accounts) (Projects) (Resources & Vendors) (Services & Consumers) Pre-Built Rules Statistics Drivers Financial Operational Optional PCMCS IT COSTING & CHARGEBACK TEMPLATE Prescriptive Starter Set of Allocation Rules 26
  28. 28. EXAMPLE – ALLOCATION VARIANCE ANALYSIS Margin 1 Margin 2 Margin 3 Margin 4 Variance Explanation 28
  30. 30. Key Features & Benefits
  31. 31. PCM DIFFERENTIATORS VS OTHER SOLUTIONS > POV Manager – Rules & Data Can Vary By Scenario > Rules Manager – Any Type of Rule > Graphical Allocation Engine – Cost Pool Factors, Fixed Amount, Auto Balancing > Full Fledged MDX (IF Statements, Rate x Volume) > Out of the Box System Reporting > Rule Balancing > Program Documentation > Meta Data Impact Analysis > Performance & Dimension Statistics > System Scalability – Essbase ASO Under the Covers 31
  32. 32. ORACLE PROFITABILITY & COST MANAGEMENT Key Application Benefits….F-A-S-T! 32 Flexibility  Analyze different allocation approaches to yield optimal mix of services versus costs incurred by the entity.  Rapidly evolve methodologies as the business changes.  Provide What-If capabilities to assess impact of key business decisions on bottom line. Audit & Control  Provide key stakeholders confidence in the numbers produced and methodologies employed to ensure compliance.  Achieve this through meaningful allocations, automation, and system controls. Shared Methodology  Define consistent allocation and charge back methodology across all management cycles.  Create consistent comparisons when reviewing and updating methodology result and planning for future management cycles. Transparency  Give units the detail costs they incur for the service consumed.  Compare effectiveness of internal unit services with those of external providers to ensure efficiency.  Allow LOB managers to understand cost to serve and profitability results.
  33. 33. Q&A 33 You can email us questions: Read our blog for insight and find answers to your questions: Visit our website to find the right solution and learn how we can help you:
  34. 34. 16 SPEAKER SESSIONS 34 Visit us at Booth # 113 Monday, 6/24: • 11:00am – 11:30am (202): Become a RESTful Iron Man with ARC (the Application, Not the Reactor) • 11:00am - 11:30am (204): Supplemental Data in the Cloud • 2:15pm - 3:15pm (205): Best Practices for Designing and Building Integrations • 3:45pm - 4:45pm (611): My Favorite Calc Code Tuesday, 6/25: • 8:50am - 9:50am (204): Keys to the Kingdom: Key Concepts to ARCS Application Design • 10:00am - 11:00am (211): Client Success Story - Oracle FDMEE is the Cloud Data Hub at Legg Mason • 11:45am - 12:45pm (611): I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use Cases • 2:15pm - 3:15pm (211): EPM Cloud Integration at CareFirst • 2:15pm - 3:15pm (611): Empowering Users with Analytical MDX Wednesday, 6/26: • 10:15am - 11:15am (201): EPRCS: The reporting Swiss Army Knife • 10:15am - 11:15am (602): Connected Planning Using EPM Cloud at Opus Group • 11:45am - 12:45pm (211): Case Study: Using EDMCS to Solve Master Data Challenges • 11:45am - 12:45pm (201): EPM Data Integration Panel • 11:45am - 12:45pm (6A): Trend-Based Connected Planning at Vitamix • 3:30pm - 4:30pm (204): A 2020 Vision for EPM Project Management Thursday, 6/27: • 9:30am – 11:00am (609): Deep Dive: Financial Close: The Best of Both Worlds - Welcome to the Hybrid Close
  35. 35. Appendix – ITFM Screen Shots
  36. 36. PCM IT COSTING & CHARGEBACK (ITCC) TEMPLATE > Pre-Built Data Model > 14 Base Dimensions > 24 Attribute Dimensions > Pre-Populated Content ▪ IT Chart of Account Definition (150+) ▪ Service Catalogue (50+) ▪ 40+ Drivers > Pre-Built Model & Reporting Content > 15+ Ratios/Metrics > Time Series & Variance Calculations > Starter Set of 40 Allocation Rules > 15+ Smart View & Fin Reports > 30+ Pre-Built Model Views for Analysis > Pre-Built Interface Specifications > 20+ Native File Formats managed by Source > Alithya Accelerators WIP for Data Management Mapping & Automation Pre-Packaged Content for Cloud or On-Premise 36
  37. 37. PCM IT COSTING & CHARGEBACK (ITCC) TEMPLATE Pre-Built Dimension Model 37 • Time: MTD, QTD, YTD, ITD • Scenario: Pre-built variance calculations • Currency: For Local, Reporting & Constant Currency Analysis • System Dimensions: Enables Transparency • Data Source: Recon & adjustments between GL & Project/Vendor/Resource in Sub-Ledgers • Account & Service: Prepopulated with content & calculations • Optional Dimensions: Allow for phased delivery and flexibility to adapt
  38. 38. PCMCS IT COSTING & CHARGEBACK TEMPLATE Prebuilt Reports & Dashboards 38