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Resource Mobilization

HIV Capacity Building Conference
   Skills Building Session S12
          Barbara Durr, JSI



               www.jsi.com
Resource Mobilization Module




          www.jsi.com
Modules – vs- Training

 Specific to the needs of each organization;
 All/most staff participate;
 Co-facilitated by JSI and partner;
 Focus on areas which organization needs
  most; not all areas necessarily covered;
 End results – RM action plan, agreed follow-up
  assistance AND ability to deliver the module to
  others.
    4/4/2013            www.jsi.com                 3
RM Module has 4 Sections:

   Session 1: Developing the Road Map
   Donor Grid - who and characteristics of each
   Internet Research Sites
   Donor Expectations
   Donor Cultivation Guidelines .
   Strategic Networking Guidelines



    4/4/2013                www.jsi.com            4
Section 2

 Session 2: Strengthening the Building Blocks
   Prime/Sub/Grantee Matrix
   Positioning Your Organization with USAID
   Preparing Your Organization to Act as a USAID Sub-contractor
   USAID Documentation Checklist
   Recent RFA Announcement Role Play
   Proposal Components Checklist
   Effective Corporate Capabilities Statements
   Resource Mobilization Checklist
   Resource Mobilization Systems Checklist
                                www.jsi.com
Sections 3 and 4

 Session 3: Developing Effective Proposals
 Positioning Your Organization for an RFA
 Session 4: Putting it All Together: Resource
  Mobilization Plan Development
   Resource Mobilization Plan
   Resource Mobilization Action Plan Guidelines
   Resource Mobilization Action Plan: Sample
   Resource Mobilization Action Plan: Blank



     4/4/2013                   www.jsi.com        6
Getting Started
                  3 Groups 15 min discuss and report
   Does your organization have a strategic plan?

   Does your organization have a resource mobilization (development) plan?

   In your group, please name the organization’s top three- five donor prospects
    (e.g. USG, DFID, national governments, EU, the Foundations, etc.);why target
    these donors?

   What are the primary hurdles you face in securing funding from these donors?

   Who do you currently consider as part of your resource mobilization network?
    (People in your organization, on your board, or within a network of relationships )

   Who in your organization is currently responsible for resource mobilization and
    what are their key responsibilities?
     4/4/2013                             www.jsi.com                                     7
Two Proposed Activities



 Understanding the Roles and Responsibilities
  of Prime, Sub and Grantees;

 RFA Announcement Role Play;



  4/4/2013             www.jsi.com               8
Your organization has recently learned about an RFA,
           the details of which are summarized as follows:


• 5-year RFA for $10 million (US)
• HIV prevention, care, treatment, and support services with a national focus
• Priority given to high HIV-prevalence regions in the country
• Target population includes: Out-of-school youth; orphans and vulnerable
    children (OVC); and key populations
• Strong focus on family-based livelihoods interventions targeting HIV-
    affected families and PMTCT
• Preference for innovative, evidence-based approaches with potential for
    scale-up
• Preference for local organizations with strong community linkages
• Donor recognizes that no single entity with be able to address all of the
    components; partnerships are highly encouraged


                                      www.jsi.com
The prime applicant must provide the donor with an
             original and two hard copies of the following:

• Interim progress report, due no less than 90 days before the end of the budget
    period. The progress report will serve as the continuation application, and must
    contain :
o Activities and objectives for the current budget period
o Financial progress for the current budget period
o Proposed activity and objectives for the new budget period program
o Budget
o Measures of effectiveness, including progress against the numerical goals
o Additional requested information
• Annual progress report, due 90 days after the end of the budget period.
• Financial status report.
• Final financial status and progress reports.




                                           www.jsi.com
Prime, Sub and Grantee

 1) Generally what are the roles and
  responsibilities of a PRIME – vs. Sub –
  Grantee?

 2) In what roles does your organization have
  the most? Why?



   4/4/2013                www.jsi.com           11
Task 1 – In 3 Groups

 1) Choose one member within your group and:

a) provide your group with a BRIEF overview of
   your organization;

b) Using the matrix, how should the
   organization respond to this RFA? (Prime,
   sub, grantee)? Why?
  4/4/2013             www.jsi.com               12
Scenario: Presenting and Negotiating


Two participants will be members of the prime organization which would like to
   consider ‘Organization Wonderful’ being a Sub on the project;
Three participants will be Organization Wonderful representatives who will meet with
   the two representatives from The Prime.

   You have 10 minutes to prepare your respective representatives:

   PRIME – What questions do you want answered? What will be your negotiation
    posture?

   SUB – What do you want to make sure the Prime knows about you? What do you
    want to know about them?

   Observers: Think of 2-3 points of feedback you can provide the Volunteers.

     4/4/2013                             www.jsi.com                                  13
 Is this a realistic scenario?

 What are the most important skills?

 What do you have to know and be able to articulate to be
  effective?

 On a scale of 1-10 where would you place yourselves? Your
  organization?
 What will you do as a result of this exercise, if anything?

    4/4/2013                      www.jsi.com                   14
Resource Mobilization Module
                      Available:

 Send me an e-mail at badurr2003@yahoo.com

 Log into www.jsi.com (soon will be uploaded)

 Bring your computer and I can download it
  while we are here.

  4/4/2013             www.jsi.com               15

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Resource Mobilization and working towards sustainable funding - JSI

  • 1. Resource Mobilization HIV Capacity Building Conference Skills Building Session S12 Barbara Durr, JSI www.jsi.com
  • 3. Modules – vs- Training  Specific to the needs of each organization;  All/most staff participate;  Co-facilitated by JSI and partner;  Focus on areas which organization needs most; not all areas necessarily covered;  End results – RM action plan, agreed follow-up assistance AND ability to deliver the module to others. 4/4/2013 www.jsi.com 3
  • 4. RM Module has 4 Sections:  Session 1: Developing the Road Map  Donor Grid - who and characteristics of each  Internet Research Sites  Donor Expectations  Donor Cultivation Guidelines .  Strategic Networking Guidelines 4/4/2013 www.jsi.com 4
  • 5. Section 2  Session 2: Strengthening the Building Blocks  Prime/Sub/Grantee Matrix  Positioning Your Organization with USAID  Preparing Your Organization to Act as a USAID Sub-contractor  USAID Documentation Checklist  Recent RFA Announcement Role Play  Proposal Components Checklist  Effective Corporate Capabilities Statements  Resource Mobilization Checklist  Resource Mobilization Systems Checklist www.jsi.com
  • 6. Sections 3 and 4  Session 3: Developing Effective Proposals  Positioning Your Organization for an RFA  Session 4: Putting it All Together: Resource Mobilization Plan Development  Resource Mobilization Plan  Resource Mobilization Action Plan Guidelines  Resource Mobilization Action Plan: Sample  Resource Mobilization Action Plan: Blank 4/4/2013 www.jsi.com 6
  • 7. Getting Started 3 Groups 15 min discuss and report  Does your organization have a strategic plan?  Does your organization have a resource mobilization (development) plan?  In your group, please name the organization’s top three- five donor prospects (e.g. USG, DFID, national governments, EU, the Foundations, etc.);why target these donors?  What are the primary hurdles you face in securing funding from these donors?  Who do you currently consider as part of your resource mobilization network? (People in your organization, on your board, or within a network of relationships )  Who in your organization is currently responsible for resource mobilization and what are their key responsibilities? 4/4/2013 www.jsi.com 7
  • 8. Two Proposed Activities  Understanding the Roles and Responsibilities of Prime, Sub and Grantees;  RFA Announcement Role Play; 4/4/2013 www.jsi.com 8
  • 9. Your organization has recently learned about an RFA, the details of which are summarized as follows: • 5-year RFA for $10 million (US) • HIV prevention, care, treatment, and support services with a national focus • Priority given to high HIV-prevalence regions in the country • Target population includes: Out-of-school youth; orphans and vulnerable children (OVC); and key populations • Strong focus on family-based livelihoods interventions targeting HIV- affected families and PMTCT • Preference for innovative, evidence-based approaches with potential for scale-up • Preference for local organizations with strong community linkages • Donor recognizes that no single entity with be able to address all of the components; partnerships are highly encouraged www.jsi.com
  • 10. The prime applicant must provide the donor with an original and two hard copies of the following: • Interim progress report, due no less than 90 days before the end of the budget period. The progress report will serve as the continuation application, and must contain : o Activities and objectives for the current budget period o Financial progress for the current budget period o Proposed activity and objectives for the new budget period program o Budget o Measures of effectiveness, including progress against the numerical goals o Additional requested information • Annual progress report, due 90 days after the end of the budget period. • Financial status report. • Final financial status and progress reports. www.jsi.com
  • 11. Prime, Sub and Grantee  1) Generally what are the roles and responsibilities of a PRIME – vs. Sub – Grantee?  2) In what roles does your organization have the most? Why? 4/4/2013 www.jsi.com 11
  • 12. Task 1 – In 3 Groups  1) Choose one member within your group and: a) provide your group with a BRIEF overview of your organization; b) Using the matrix, how should the organization respond to this RFA? (Prime, sub, grantee)? Why? 4/4/2013 www.jsi.com 12
  • 13. Scenario: Presenting and Negotiating Two participants will be members of the prime organization which would like to consider ‘Organization Wonderful’ being a Sub on the project; Three participants will be Organization Wonderful representatives who will meet with the two representatives from The Prime.  You have 10 minutes to prepare your respective representatives:  PRIME – What questions do you want answered? What will be your negotiation posture?  SUB – What do you want to make sure the Prime knows about you? What do you want to know about them?  Observers: Think of 2-3 points of feedback you can provide the Volunteers. 4/4/2013 www.jsi.com 13
  • 14.  Is this a realistic scenario?  What are the most important skills?  What do you have to know and be able to articulate to be effective?  On a scale of 1-10 where would you place yourselves? Your organization?  What will you do as a result of this exercise, if anything? 4/4/2013 www.jsi.com 14
  • 15. Resource Mobilization Module Available:  Send me an e-mail at badurr2003@yahoo.com  Log into www.jsi.com (soon will be uploaded)  Bring your computer and I can download it while we are here. 4/4/2013 www.jsi.com 15