5 Things to know before implementing Office 365 gives you a short overview of useful things to know, which you might not have thought about, before you start with Office 365. Microsoft has made some decisions with regards to Office 365 which aren't always that clearly stated or which you simply wouldn't expect. So looking through these items might be quite useful in your preparations. We hope you can put this presentation to good use. And would appreciate it if you give us some feedback.

1. 5 Things to know before
implementing Office 365
Steven Pauwels - Roolit BVBA

2. Overview
1. Data / Item limits
2. Character limits
3. Windows Server Essentials and/or Azure AD
4. OneDrive for Business vs Sharepoint webaccess
5. Management Account and Licenses
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

3. Data / Item Limits
 Per Library
 Max. 5000 items (each (sub)folder also counts as an item)
 Fixed if using OneDrive for Business
 Can be more if using webaccess, but not recommended
 Filesize max. 2GB per file
 You can't upload files that have a *.tmp or *.ds_store extension, and you can't upload
desktop.ini, thumbs.db, or ehthumbs.db files
 You also can’t upload locally saved webpages (page and _files folder)
 Additionally, you can't upload files whose file types are blocked on the SharePoint site
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

4. Character limits
 Filenames max. 128 characters
 Foldernames max. 250 characters
 Synced Folder+Filename combination max. 250 characters
 The following characters in file names aren't supported when you sync OneDrive for
Business with SharePoint Online:
 /:*?“<>|#%
 Additionally, a file name that begins with a period (.) or a tilde (~) isn't supported.
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

5. Server Essentials and/or Azure AD
If you want/need to use your own servers
 Use Windows Server 2012 R2 Server Essentials or Standard to manage users and
synchronize them with Office 365
 This enables users to login to your local domain and Office 365 with the same account
If you don’t want/need your own servers
 Manage your users, mailboxes, licensing, … using the webapp for Office 365
 You have the same amount of functionality as you would on your own server
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

6. OneDrive for Business vs
Sharepoint Webaccess
OneDrive for Business seems an easy option to use since the end-user impact is small. However the
application isn’t 100% production proof.
 Sync issues
 Unclear as to what the issue is
 No option to resolve all at once, but file per file
 Often one file causing several files to not sync, no means of knowing which file
 People don’t take notice of the sync status
 Often occurs when people are working on large libraries
 Currently no repair tools available, only a complete clean-up and re-sync will help
You can avoid these issue by only using the webaccess, but this means users will need more time
to adapt to the way of working
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

7. Management Account and Licenses
When counting the necessary licenses take into account that you need one extra for
administration purposes for the following products
 Exchange
 Sharepoint Online
For some reason Microsoft thinks that administration should be done with account that uses
the licenses. If you do not provision these licenses to an administration account, you will not
be able to manage everything you need.
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium

8. Roolit BVBA
Get your Office 365
Trial subscription
Today!
Assesteenweg 117/7
1740 Ternat
Belgium
Mail: info@roolit.com
Web:
5 things to know before implementing Office 365 - Roolit BVBA - Assesteenweg 117/7 1740 Ternat - Belgium