Strict procedures are being implemented to ensure every process within an organization is secure, including the handling of mail and packages. Learn how leading organizations are using barcode package tracking solutions to safeguard their internal mail stream.
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Using Barcode Tracking Software to Ensure Mailroom Security
1. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
Course #: SS259
Title: Using Barcode Tracking Software to Ensure Mail/Distribution Security
Scheduled For: Monday, April 29, 2013, Round Five, 2:15-3:15 pm
Presented By: Bruce E. Little, Vice President, SCLogic
MAILCOM Conference
2. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
• Speaker Background
• Typical Mailroom Safeguards
• How a Tracking Solution Can Ensure
Safeguards are Met
• Secure Software
• Organization Examples
Agenda
3. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
• 20+ Years in software and
mailing industry
• Joined SCLogic in 1999
• Tireless advocate for
improving accountability and
leveraging technology
Speaker Background
4. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
• Bomb Detection
• X-Ray
• K-9 Unit
• Safe Air Room
• Surveillance Cameras
• Chemical Detection
• Notification & Confirmation
Typical Mailroom Safeguards
9. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
All Solutions Today Must Offer End-to-End Security
• Desktop and Database Security
– Session application layering vs. local security
– Multiple authentication methods
– Data-in-transit should already be secure in today’s
organizations
– IT will demand certain minimums
• Mobile Devices
– Data-at-rest vs. data-in-transit security
– Protection against stolen and rogue devices
Secure Software
10. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
University Example
• Hazardous materials storage
• Hazardous materials removal
• Item variables
• Custom reports
11. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
• Receive packages at an off-site
location
• Inspected for hazardous
materials
• Pick-up via mobile devices
Corporation Examples
12. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
• Receive packages at
an off-site location
• Physical quarantine
area
• Enforce business rules
• Email notifications
Government Examples
13. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
Questions
• It’s all about leveraging technology
14. MAILCOM 2013 - Atlantic City, NJ. - April 28-May 1
Speaker Contact Information
• Bruce E. Little
• Vice President, SCLogic
• Phone: 1.888.700.7027
Editor's Notes
Colorado State University at Boulder: Hazardous Materials transportation/documentation. They transport both HazMats non-HazMat materials. We created an extended relationship that when they enter a particular stored value into an Item Variable it automatically populates several other fields and designates whether the item is a HazMat item or not. They use Intra to track the movement of all transported goods, but also have a customized Crystal Report that generates a shipping form that is keyed off the HazMat Item Variable, which meets US DOT regulations. The form contains the type of HazMat, class, weight, etc. for those regulations. Additionally, they run a Crystal Report we created which provides them data on the numbers of items they transport (hazardous or not) and gives them totals on weights of all items transported each month, in addition to other reporting areas.
Since 9-11, many financial institution have started receiving packages at an offsite location. They are inspected/scanned for hazardous materials. Once cleared, they are picked up by an internal carrier and then sent out for delivery. The use of the mobile devices makes this step possible.
All packages are received at an offsite location where they are inspected, x-rayed, etc. They go through a physical quarantine area before they are released to be “sorted.” Packages cannot be sorted until they have been through this process. Packages are given a different colored label to prove that they have been through the quarantine area (business rules). If recipients receive a package without a notification email/text they are able to check the color of the label to tell if it has been properly processed. They call also call to check the status of the package to make sure it meets all regulations set in place.