July 29-130-Heidi Ackerman
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The document provides guidance on holding successful meetings by defining different aspects of success and offering tips in each area. It suggests that meetings should have clear purposes like conducting business, educating, networking or building morale. Financial success involves setting chapter-appropriate goals and ensuring value for attendees. Attendance goals should consider diversity, engagement and new versus existing members. Recruitment involves personal invitations, incentives, and partnerships. Meaningful meetings understand audiences, incorporate education, and balance business and interest.
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July 29-130-Heidi Ackerman
- 1. Holding Successful Meetings Heidi Ackerman & Hanna Bates, Iowa Chapter 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 1
- 3. Why do we have meetings? • Purposes: Conduct business Educate Social Network Build morale 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 3
- 4. Why do we have meetings? • Meeting in person tends to boost commitment, foster efficiency, and improve accountability among members. 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 4
- 5. If you don’t know where you are going, any road will get you there. Lewis Carroll 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 5
- 6. Define Success • Financial • Attendance •Recruitment • Meaningful 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 6
- 7. Financial • Set goals based on chapter needs • Plan ahead for best prices •Identify cheap/free local options • Seek donors for unique events only 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 7
- 8. Financial • Ensure value for attendees Arrange for good food Weave in education Bring in an interesting presenter Have giveaways Keep registration a reasonable cost $10 - $30 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 8
- 9. Attendance • How does your chapter need to define success? • The Iowa Chapter will have 70% of its members attend at least one meeting between 2020 and 2024. 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 9
- 10. Attendance • Consider the following as you create a goal: Diversity of attendees Attendees’ level of engagement New people v. current members 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 10
- 11. Attendance • Invite people personally • Schedule and advertise early •Consider timing: set meeting times to allow for travel; consider season, day of week, and common workplace time conflicts 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 11
- 12. Attendance • Understand members’ employers’ policies on attendance • Offer justification letters • Include sites & topics of interest • Make events accessible 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 12
- 13. Attendance • Cultivate relationships with existing partners, potential sponsors, and like- minded organizations NRCS State departments: Ag, Transport., Nat. Res. Conservation districts Co-ops Farm Bureau County conservation boards Watersheds NGOs 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 13
- 14. Recruitment • Personal invitations • Offer swag/discounts for new members •Offer incentives for members who bring prospective members • Plan and invite early • Form and maintain partnerships 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 14
- 15. Meaningful • Understand audience • Incorporate education and other interesting content into meetings • Keep a database of locations and activities to avoid repeats 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 15
- 16. Meaningful • Intermingle business and interest to keep people around all day • Rotate planner to avoid fatigue • Planner should work alongside previous planner 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 16
- 17. Meaningful • Stick to your agenda!!! • Foster good networking •Make sure business meeting is robust 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 17
- 18. Workshop • Spend a few minutes jotting down questions for your board and members, goals for yourself, ideas for chapter events 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 18
- 19. Questions • Heidi Ackerman: heidia@iastate.edu •Hanna Bates: hbates@iastate.edu 7/29/2019HoldingSuccessfulMeetings,Ackerman&Bates 19
Editor's Notes
- Identify the audience! Ask about the attendees. Who is a chapter leader? Where are they from? How many meetings have they planned? How active is their chapter?
- Specific, measurable, achievable, relevant, timely
- Agenda is like a contract with attendees. Keep up your end of the bargain!