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Integrating a Proven Global Payroll Solution with Workday HCM for Improved Visibility

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Multinational organizations face tremendous challenges with disjointed HR and payroll systems. This article describes how Workday and SafeGuard World International calm the chaos often seen in global payroll processing.

In 2010, SafeGuard World became the first global payroll provider to establish a formal partnership with Workday and began developing Workday integrations to allow payroll data to move more freely. By leveraging Workday’s Cloud Connect for Third-Party Payroll, data is seam lessly passed to Unity®, which manages the data flow between the client, SafeGuard World’s regional shared service centers and in-country payroll processors.

Today, SafeGuard World has over 100 Workday certified pre-built, country specific connectors. These connectors lower the cost and reduce the burden of interfacing Workday’s HCM to Unity®. The complex work of understanding in-country data requirements is undertaken and maintained by Workday and SafeGuard World, extending the value of the client’s investment in its global Workday HCM. This bi-directional interface improves data quality, unifies reporting and provides better visibility into the client’s global payroll costs.

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Integrating a Proven Global Payroll Solution with Workday HCM for Improved Visibility

  1. 1. Integrating a Proven Global Payroll Solution with Workday HCM for Improved Visibility A Certified Integration for Global Payroll Multinational organizations face tremendous challenges with disjointed HR and payroll systems. This article describes how Workday and SafeGuard World International calm the chaos often seen in global payroll processing. SafeGuard World International and Workday SafeGuard World International, a leading provider of global managed payroll and employer services, has a robust history helping companies of all sizes and across a multitude of industries solve their global employment needs. Its Global Managed Payroll (GMP) service is a multi-country payroll solution that supports one-to-many employees across 165 countries. It is a comprehensive payroll service powered by Unity®, a global integrated technology solution to manage the validation and movement of data to a network of specialized HR and payroll experts around the world. Fully managed by SafeGuard World’s team, GMP has been designed to remove the administrative burden of managing multiple payroll vendors across the world. It puts accountability on SafeGuard World, while clients enjoy a single point of contact, a single set of key performance indicators and above all, a fully compliant payroll in each country. Workday is a leading provider of enterprise cloud-based applications for human capital management (HCM), payroll, financial management, time tracking, procurement, and employee expense management. Workday applications are designed for global enterprises to manage complex and dynamic operating environments. Workday provides customers highly adaptable, accessible and reliable applications to manage critical business functions that enable them to optimize their financial and human capital resources. GLOBAL PAYROLL CLOUD PARTNER SafeGuard World International’s Global Managed Payroll service is a comprehensive multi-country payroll solution powered by Unity®, a global integrated technology solution to manage the validation and movement of data to a network of specialized HR and payroll experts around the world. Workday provides customers highly adaptable, accessible and reliable applications to manage critical business functions that enable them to optimize their financial and human capital resources.
  2. 2. Workday Cloud Connect for Third-Party Payroll Global companies often have particular business requirements and consequently various payroll provider for different countries. Workday supports organizations that use Workday HCM as their system of record but choose to utilize a non-Workday payroll system. Workday’s Cloud Connect for Third-Party Payroll provides a way for clients to integrate import and export data to any third-party payroll system, providing a comprehensive view of payroll data across the global workforce. The payroll connector offers web services that identify and transfer only the Workday HCM events that affect payroll. Workday and SafeGuard World International’s Partnership In 2010, SafeGuard World became the first global payroll provider to establish a formal partnership with Workday and began developing Workday integrations to allow payroll data to move more freely. By leveraging Workday’s Cloud Connect for Third-Party Payroll, data is seamlessly passed to Unity®, which manages the data flow between the client, SafeGuard World’s regional shared service centers and in-country payroll processors. Today, SafeGuard World has over 100 Workday certified pre-built, country specific connectors. These connectors lower the cost and reduce the burden of interfacing Workday’s HCM to Unity®. The complex work of understanding in-country data requirements is undertaken and maintained by Workday and SafeGuard World, extending the value of the client’s investment in its global Workday HCM. This bi-directional interface improves data quality, unifies reporting and provides better visibility into the client’s global payroll costs. The complex work of understanding in-country data requirements is undertaken and maintained by Workday and SafeGuard World, extending the value of the client’s investment in its global Workday HCM. This bi-directional interface improves data quality, unifies reporting and provides better visibility into the client’s global payroll costs. Improve Data Quality Unified Reporting and Better Visibility Effective Decision Making • Single global payroll partner with one integration point from Workday HCM to payroll internationally • Integration eliminates need for updating multiple systems & decreases errors • Global network of experienced in-country payroll for accurate and compliant payroll processing • Unity® payroll technology features detailed reporting and analysis at the granular pay element by country • Unity® unifies reporting across all your countries, providing clearer visibility of global payroll costs • Key global analytics possible due to actual payroll data within Workday HCM • Improve cash forecasting • Compare actual to budgeted costs • Optimize pay ranges • Manage allowances and overtime policies
  3. 3. Combined Certified Integration Solution Together, SafeGuard World and Workday determine what in-country data detail is required for local payroll processing and pushing of global payroll data into Unity®. Workday’s HCM application is established as the trusted source for company data like organization codes, general ledger codes, positions, and employee demographic data. SafeGuard World, serving as the client’s centralized global payroll manager, oversees all aspects of the local payroll processes. It’s regional shared service teams ensure all the inputs for each country payroll have been received and validated for completeness and seamlessly dispatches data to the relevant payroll in-country experts. These local experts compute the gross-to-net calculations in accordance with all local statutory requirements and return the detailed gross-to-net data to SafeGuard World. Data is automatically aggregated into Unity® for detailed payroll validation, reporting and analytics before being submitted to the client for final approval. SafeGuard World then generates the requisite bank and general ledger files, final payroll reports, tax filings and employee pay slips. After this data is processed, the bi-directional integration into Workday HCM is complete, providing the client a comprehensive view of payroll data across their global footprint. With this unique model, SafeGuard World becomes the virtual payroll department for your business and is responsible for the management of the full scope of the payroll and associated processes. “The really powerful element of the certified integration is that it removes the pain of integration build for our Workday clients. This is a highly complex area and the integration means clients don’t have to become experts in building country specific integrations to their local payroll solutions.” Bjorn Reynolds Founder & CEO SafeGuard World International Workday & SafeGuard World Delivery Model
  4. 4. SAFEGUARDWORLD.COM US +1 (737) 704 2200 | UK +44 (0) 1270 758020 © Copyright 2015 SafeGuard World International. All Rights Reserved. Unity® is a registered trademark of SafeGuard World International. Workday and the Workday Logo are registered trademarks of Workday, Inc. 09/15 Features Advantages Benefits • Pre-built country- specific integration in over 100 countries • End-to-end payroll management under one master contract • Centralized service contact points for global payroll management • Consistent reporting formats regardless of country • Consolidated reporting • General ledger, bank file and outbound interface production from Unity® payroll • Built and maintained by SafeGuard World and Workday • Pre-built two way integration certified by Workday • Reduced implementation timelines compared to custom integrations • Country schema analysis and ongoing updates included in the integration • Gain a deep understanding into your global workforce costs • Examine your payroll costs against the same structures used in Workday • Quicker deployment than traditional methods • Delivered through the cloud Choosing Workday and SafeGuard World International Trust and visibility are non-negotiable with regard to global payroll. By choosing to partner with SafeGuard World and Workday you are choosing global payroll compliance, improved data visibility and reporting and the ability to make better informed business decisions.

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