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Exit interview

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An exit interview is a meeting with an employee about to leave an organization to discuss about the employee’s reason for leaving the organization generally conducted by a human resources staff member.

Exit interviews are a crucial part of the HR process since they are the most practical approach to obtain meaningful feedback from employees about your company's policies and procedures.

An exit interview is a meeting with an employee about to leave an organization to discuss about the employee’s reason for leaving the organization generally conducted by a human resources staff member.

Exit interviews are a crucial part of the HR process since they are the most practical approach to obtain meaningful feedback from employees about your company's policies and procedures.

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Exit interview

  1. 1. Exit Interview A guide by What is E x i t I n t e r v i e w
  2. 2. An exit interview is a meeting with a terminating employee that is generally conducted by a human resources staff member. The exit interview provides your organization with the opportunity to obtain frank and honest feedback from the employee who is leaving your employment. What Is Exit Interview? E x i t I n t er view
  3. 3. Who Conducts Exit Interviews? According to the study, "Of those, 70.9% had their HR departments handle the process; 19% had the departing employees’ direct supervisors do it; 8.9% delegated the job to the direct supervisor’s manager, and 1% turned to external consultants." E x i t I n t er view
  4. 4. Is Exit Interview helpful ? Absolutely, Knowing the reason behind the employee’s move can give management a valuable opportunity to correct policies, alter work culture and adjust personnel or pay grades. E x i t I n t er view
  5. 5. Exit Interview format Interviews may be held in-person, over the phone or through a video platform. The length of each interview may vary, but it should generally last approximately 60 minutes. HR should close interviews on a positive note, thanking employees for their time and feedback. E x i t I n t er view
  6. 6. Method Of Conducting Exit Interview There are four prominent ways of taking exit interviews: 1. In-Person 2. Online 3. Paper 4. Telephone E x i t I n t er view
  7. 7. The purpose of the Exit Interview are: 1. Obtain employee constructive feedback and leave on a positive note 2. Gather employee Opinions about the organization culture, policies & procedures 3. Management and its effectiveness E x i t I n t er view Exit Interview Purpose
  8. 8. 4. Employer branding 5. Complete the paper work and recover the company belongings 6. Any open issues can be addressed 7. Communication gap 8. Salary and perks E x i t I n t er view Exit Interview Purpose
  9. 9. The exit interview process may contain the following:  Introductory steps like recording a resignation letter.  The next step is to terminate any online access of the company’s data.  Taking back Company’s property from the employee  The status of employee benefits should be monitored.  Made full & final payment to the employee  Conducting of exit interview Exit interview Process E x i t I n t er view
  10. 10. Exit interview Questionnaire 1. What was the reason for leaving the organization? 2. Rate the level of job satisfaction. 3. Problems experienced in the working atmosphere. If any. 4. Write about the workload and the targets that were assigned to you? 5. What kind of relation you had with colleagues? 6. How did you perceive your career goals in this company? E x i t I n t er view
  11. 11. Exit interview Form Form 1. Employee name: Date of Joining: Last date of employment: Department Position Excellent Average Poor Satisfaction in the firm Level of Growth Expectations met Working environment Form 2. Name: Position: Date: Date of Joining: Last date of work: E x i t I n t er view
  12. 12. Participation in an exit interview Participation in an exit interview totally depends on the employee. The employee should participate in an exit interview although it may not be useful. Many career experts believe that there is no use participating in an exit interview. The interaction with the employee should be conducted when the employee is on board. E x i t I n t er view
  13. 13. Exit Interview Checklist E x i t I n t er view The exit interview checklist may contain the following: 1. Reason for Termination 2. Training and Development 3. Pay and Benefits 4. Work Environment 5. Administrative Matters
  14. 14. Importance of exit interviews 1. The reason for employees departure is known 2. The exit interviews enable the employee to leave on a positive note 3. Any issues in the organization can be rectified 4. Exit interview helps to improve an organization’s environment and culture 5. Exit interviews are cost-effective. 6. Exit interviews help in management development and succession planning. 7. It helps in improving training and onboarding programs. E x i t I n t er view
  15. 15. Why employees do not participate in an exit interview 1. The exit interviews are too long 2. The exit interview questions are confusing 3. The employee is afraid of repercussion 4. The process is difficult and uncomfortable 5. The employee is departing and does not care anymore E x i t I n t er view
  16. 16. Thank You Explore more about :  HR Processes  Performance Management  Training and Development Visit : www.HRhelpboard.co m E x i t I n t er view

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