How to manage time

1. Time Management

2. Agenda
1. Definition- Time Management
2. Tools for Time- Check
3. Tips for Time Management
4. Advantages of Time Management

3. Inspirational quotes on time management
• Michael Altshuler
The bad news is time flies. The good news is
you're the pilot."
• Richard H. Nelson
“Never let yesterday use up today."
• H. Jackson Brown
Don't say you don't have enough time. You
have exactly the same number of hours per
day that were given to Helen Keller, Pasteur,
Michelangelo, Mother Teresa, Leonardo da
Vinci, Thomas Jefferson, and Albert Einstein."

4. Inspirational quotes on time management
• M. Scott Peck
Until you value yourself, you will not value
your time. Until you value your time, you
will not do anything with it
• Samuel Smiles
Lost wealth may be replaced by industry,
lost knowledge by study, lost health by
temperance or medicine, but lost time is
gone forever.

5. Definition- Time Management
• Time management is the development of processes
and tools that increase a business' time-efficiency
• The ability to manage and control time. The use of
planners, calendars, and the like are effective tools in
managing time. Implementing a routine is a method
of scheduling actions which enforce a regiment to fit
with a person's flow of work and production
activities.

6. Why Is Time Management Important?
• Time is limited
• Time is scarce
• You need time to get what you want out
of life
• You can accomplish more with less
effort
• Too many choices

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Time Audit Chart

8. TIME MANAGEMENT MATRIX
An Exercise

9. Listing down of all Pending Jobs

10. Identifying between Urgent and Important
Activities Activities
Activities Activities
URGENT NOT URGENT

11. Tips for Time Management
• SPEND TIME PLANNING AND ORGANIZING
– Maintain a calendar/diary
– List down important activities that need to
be done
• SET GOALS
– Specific and Measurable
– Realistic and Achievable
– Have a sense of direction

12. Tips for Time Management
• PRIORITIZE
– 80 :20 Rule
• USE A TO DO LIST
– Constantly add/delete as the status maybe
• BE FLEXIBLE
– Plan for 50% of your time, the balance for
unplanned interruptions/ emergencies

13. • CONSIDER YOUR BIOLOGICAL PRIME TIME
– When are you most productive ?
• DO THE RIGHT THING RIGHT
– Effectiveness or Efficiency ?
• ELIMINATE THE URGENT
– Short term consequences V/s Long- term goal related
implications
• LEARN TO SAY "NO”
– Staying focused
• REWARD YOURSELF
– Celebrate Achievement to keep motivated
Tips for Time Management

14. Advantages of Time Management
• gain time
• motivates and initiates
• reduces avoidance
• promotes review
• reduces anxiety

15. The Art of Multi- tasking

16. THANK – YOU