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Project Management Cycle and MS Project 2013 By Subodh Kumar PMP

  1. By Subodh Kumar ,PMP Introducing Project Management Cycle & MS Project 2013
  2. 1. Project Introduction 2. Life Cycle (Project & Products) 3. Project Management Framework (By PMI) 4. Project Management Cycle and MS Project -2013 Question & Answer Session at end of Session Agenda
  3. Temporary Entity, definite beginning and end. Create Unique Product, Service or results No Two Projects are similar • Its Project manager responsibility to ensure Project is successful and meet stockholder’s expectation What is a Project
  4. Life Cycle Type of Life Cycle  Predictive  Iterative  Adaptive Project Life Cycle :- • Series of phases that a project passes through from its initiation to Closure. • Generic Project phases : initiation, Planning, execution and closure. • Normally project life cycle is Doman specific. For example in case of software development we have Waterfall, Prototype, iterative etc.
  5. Life Cycle-Project Management Project Management Life Cycle consists of Process Groups  Initiation  Planning  Execution  Monitoring and Control  Closing. It’s generic, applicable to all industry irrespective of work domain. These processes ensure effective flow of project through its life cycle. Project life cycle : What to do to “get work done” Project Management process : What to do to “manage the work”
  6. Life Cycle Any Project has two types of Processes : Product Oriented Process :- These processes are domain specific and responsible for creation of project products/results. Also called “Life Cycle” Project Management Process:- Apply globally and responsible to manage the project throughout the life of Project. Also called “Process Group”
  7. Life Cycle Product Life Cycle Project Life Cycle Operation Life Cycle Maintenance and Supports Initiate/Plan /Execute/ Close Disposal Maintenance Projects Upgrade Projects Disposal Project Upgrade
  8. Project Management Framework (By PMI)  Project Management is the skills, tools and management processes required to project activities to meet project objective.  PMI has provided a framework which includes 47 processes  Knowledge Area 10  Process Group A process is simply a way of transforming an input into an output using proven tools. Initiation, Planning, Execution, Monitoring & Control and Closing  Knowledge Area The knowledge areas help you organize by the subject matter you’re dealing with. Like Scope, Cost , Schedule etc.
  9. Project Management Framework (By PMI) Process Group Knowledge Area
  10. Project Management Framework (By PMI) Managing Project Constraints Scope Cost ScheduleResource Risk Quality
  11. PM Cycle (Process Group) Why What and How DO IT Did it. Check it End it
  12. Initiation Process Group Project Initiation is the formal recognition that a project should begin and resources should be committed to the project. Initiate • SOW • Business Case • Agreements • Project Charter • Stakeholder Register Major Action Major Input Process Group Major Output  Project begins here, in case of existing project new phase start  Assign Project Leader  Selecting initial member of Project  Determine High level requirements, constraints, assumption and risks.  Identify Stockholder and their Influence/Risk Tolerance  Obtain formal approval of Project Charter
  13. Planning Process Group The Planning processes are responsible to develop the project management plan and project documents that will be used to carry out the Project. Project Management Plan and Project documents consist plan to manage all aspects of project like Scope, Time, Cost, Quality, Human Resource, Communication, Risks, Procurement, and Stockholders. Planning • Project Charter • Approved Changes • Stack holder Register • Project Management Plan • Project Documents
  14. Project Management Plan Consist:- All Knowledge Area Management plan like Cost, Scope Time, Risk, Resource, Communication, Stockholder, Quality and Procurement used to manage the Project Major Project Documents : -Any document which used for Project Management but not contained by Project Management Plan. Project Charter, Contracts, Schedule, Scope Statement, Risk Register, Stockholder Register, Issue Log etc.  Define and refine Project Scope (WBS Creation)  Listing all activities  Sequencing Activities  Resource Estimation  Developing Schedule and Budget  Getting Plan Approved Planning Process Group Major Action
  15. Planning Process – Creation of WBS Mail Dispatch System Project Management System Development Requirement Requirement Gathering SRS Design Database Design Application Architecture Low Level Design Development Environment Setup Coding Testing System Testing User Acceptance Release
  16. MS Project 2013 Introduction
  17. MS Project –Option Project->Calendar  Multiple Calendar Can be Created  Working Time Assignment  Weekly Off Days  Holidays  Exception Project Start Date Setup
  18. MS Project – Option Resource->Resource Sheet
  19. MS Project – Option->Task->Gant Chart
  20. MS Project – Sequencing
  21. Execution Process Group  The purpose of Project Executing is to complete the Project work as defined in the Project management plan to meet the Project Objective  Our goal is to achieve the project deliverables within planned budget, and schedule. Major Action  Leading the Team  Communication with stack holders  Resolve conflicts  Manage Risk and implement Risk Response  Implement approved changes  Create deliverable  Perform all activities to accomplish Project Objective.  Perform Quality Assurance (Process checks)  Remove Roadblocks  Recommended changes (Goes for Change Control cycle under monitoring)  Implement approved process improvements
  22. Execution Process Group Execution • Project Management Plan • Project Documents • Approved Change Request • Deliverables • Work Performance Data • Change Request
  23. Monitoring Process Group  The monitoring and controlling Process group consists of those processes required to track, review progress and performance of project  The continuous monitoring provides the project team insight into the health of Project and identify area of improvements. Major Action  Monitoring deviation in cost, scope and schedule (Use Earn Value Management SPI and CPI)  Tacking Corrective Action  Evaluation of potential impact on Project  Initiate Change Request process  Re-Baseline (If Required)  Getting Changes approved by stockholder
  24. Monitoring Process Group Monitoring And Controlling • Deliverables • Change Request • Work Performance Data • Approved Change Request • Performance Reports • Change Request • Decision for Project closure/termination Uses of MS Project 2013  Work Completion  Resource Utilization  Budget Utilization  Project Overview (% Completed)  Customized Reports
  25. Closing Process Group Major Action  Identifying any outstanding project activities, risks or issues  Determining whether all of the project completion criteria have been met  Handing over all project deliverables and documentation to the customer  Communicate the project closure to all stakeholders  Document Lesson Learned  Writing Final closure Report  Release Resources Project or Phase closure essentially involves winding up the Project/Phase. Here formerly conformed that Project competed or terminated.
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