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Monitoring Usage in 160k User SAP Portal
1. Efficient Usage Monitoring in a
160,000 User SAP Portal ]
Frank Heinrich
[ RAJEEV KAPUR
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2008 [ MARCDERE LOUIS
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2009
[ JILL MIKROS
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2000
2. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 2
3. [ Who I Am
PM of the very first SAP Portal installation in Q1 2002
PM of first 6.0 Portal installation in the US 2003/2004
Co-founder Sweetlets
SAP Software Partner since 2005
Sweetlets is among 15 first beta testers of SAP
NetWeaver Portal 7.3
Real Experience. Real Advantage. 3
4. [ Some Sample Clients
Real Experience. Real Advantage. 4
5. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 5
6. [ Opening Questions
How big was your investment?
How big is the actual return on your investment?
In USD?
In productivity?
In positive feedback?
In something?
In anything?
Real Experience. Real Advantage. 6
7. [ Opening Questions
“Most portals teams don‟t collect solid numbers to estimate
the return on investment from their project. As an exception,
Dell computed annual productivity gains of $36 million from
its portal. Dell‟s ROI number comes from its standard
process improvement methodology, based on Six Sigma.”
Nielsen Norman Group,
Usability of Intranet Portals 3rd Edition
Real Experience. Real Advantage. 7
8. [ More Simple Opening Questions
Who are your users?
What is your most relevant content?
Real Experience. Real Advantage. 8
9. [ Who Are Your Users?
Clients!
Users
Real Experience. Real Advantage. 9
10. [ Who Are Your Users?
Clients!
Users
You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Real Experience. Real Advantage. 10
11. [ Who Are Your Users?
Clients!
Users
You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Your Boss
Real Experience. Real Advantage. 11
12. [ Who Are Your Users?
Clients!
Users
You have clients!
Treat them well and they shall reward you accordingly
And yet, there is another client:
Your Boss
Treat him/her well… you get the idea
Real Experience. Real Advantage. 12
13. [ Client Diversity
Accept reality: no two clients are alike!
Clients vary by:
Company
Department / Business Unit
Roles / Groups / Function
Interests
Language
Location
Country
IT Sophistication
Their willigness to voice their opinion
…
Real Experience. Real Advantage. 13
14. [ What is Your Most Relevant Content?
This is YOUR view of your portal:
Real Experience. Real Advantage. 14
15. [ What is Your Most Relevant Content?
This is your CLIENTS‘S view of your portal:
Real Experience. Real Advantage. 15
16. [ What is Your Most Relevant Content?
“While studies have shown that people are willing to scroll
to read through Web pages, if they don't find relevant
content quickly, they will be more likely to leave. Keep
your pages clean and simple. Try removing elements, and
see if your page needs them, if the page functions without
them - take them out.”
Jennifer Kyrnin,
Top 5 Most Important Web Usability Issues
Real Experience. Real Advantage. 16
17. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 17
18. [ Learning from the Best
Top 12 Websites (United States)
Google
Facebook
Youtube
Yahoo
Wikipedia
Blogger
Ebay
Craigslist
Bing
Myspace
Amazon
Twitter
Source: Alexa - Mar 2010
Real Experience. Real Advantage. 18
19. [ Key Take Aways from Top Websites
Real Experience. Real Advantage. 19
20. [ Key Take Aways from Top Websites
It serves a specific purpose
People find what they are looking for
It doesn„t have to be pretty to be popular
Purpose + Relevance = Success
Real Experience. Real Advantage. 20
21. [ Purpose
This is your call! Did you realize this?
Real Experience. Real Advantage. 21
22. [ Relevance
A
B
Real Experience. Real Advantage. 22
23. [ Relevance
A
B
Determined by your clients!
(Sorry to burst your bubble)
Real Experience. Real Advantage. 23
24. [ Portal Content vs. Budget Flow
Management Clients
You
Content
Real Experience. Real Advantage. 24
25. [ Portal Content vs. Budget Flow
Management Clients
Funding
You
Content
Real Experience. Real Advantage. 25
26. [ Portal Content vs. Budget Flow
Management Clients
Funding
You Purpose
Content
Real Experience. Real Advantage. 26
27. [ Portal Content vs. Budget Flow
Management Clients
Relevance
Funding
You Purpose
Content
Real Experience. Real Advantage. 27
28. [ Portal Content vs. Budget Flow
Feedback
Management Clients
Relevance
Funding
You Purpose
Content
Real Experience. Real Advantage. 28
29. [ Portal Content vs. Budget Flow
Feedback
Management Clients
ROI
? Relevance
Funding
You Purpose
Content
Real Experience. Real Advantage. 29
30. [ Portal Content vs. Budget Flow
Feedback
Management Clients
ROI
? Benefit Relevance
Funding
Cost
You Purpose
Content
Real Experience. Real Advantage. 30
31. [ Portal Content vs. Budget Flow
Feedback
Management Clients
ROI
? Benefit Relevance
Funding
? ?? ?
Cost
You Purpose
Content
Real Experience. Real Advantage. 31
32. [ Purpose / Relevance Matrix
high
Page
Page
Page
Purpose
Page
Page
Page
Page
Page
Page
Page
Page
Page
Page Page
Page
Page
low
high
low
Relevance / Usage
Real Experience. Real Advantage. 32
33. [ Purpose / Relevance Matrix
high
Page
Page
Refine
Page
Purpose
Page
Page
Page
Page
Page
Page
Page
Page
Page
Page Page
Page
Page
low
high
low
Relevance / Usage
Real Experience. Real Advantage. 33
34. [ Purpose / Relevance Matrix
high
Page
Page
Promote Refine
Page
Purpose
Page
Page
Page
Page
Page
Page
Page
Page
Page
Page Page
Page
Page
low
high
low
Relevance / Usage
Real Experience. Real Advantage. 34
35. [ Purpose / Relevance Matrix
high
Page
Page
Promote Refine
Page
Purpose
Page
Page
Page
Page
Page
Page
Page
Don„t
Page
Page
Page
Touch
Page
Page
Page
low
high
low
Relevance / Usage
Real Experience. Real Advantage. 35
36. [ Purpose / Relevance Matrix
high
Page
Page
Promote Refine
Page
Purpose
Page
Page
Page
Page
Page
Page
Don„t Page
Dump Page
Page
Page
Touch
Page
Page
Page
low
high
low
Relevance / Usage
Real Experience. Real Advantage. 36
37. [ Favorite Portal Discussion Pitfalls
Colors / layout
Technology
Navigation structure
How to migrate old content
Authorization concept
…
Does he worry about colors?
Real Experience. Real Advantage. 37
38. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 38
39. [ 160,000 User Portal – Reporting Challenges*
Portal in production for several years with almost no usage tracking
(metrics) into what content was most used
Over course of 3 years, portal experienced “content stall” and no
reliable way to thin out flop pages
SAP Activity Data Collector and Portal Activity report required
significant effort to stand up and didn‟t provide all the metrics desired
Sample requirements:
For each designated Page/ iView object track the total # of users that accessed it
For each designated portal page, the total # of users that accessed the specified page, within a
specified timeframe
For each portal user, the ability to capture the total sessions for the user within a specified
timeframe
The ability to capture grand total # of sessions of all users within a specified timeframe
Our Customers – Departments cost centers Unites :
-> Tracking of portal accessed within a range frame (e.g. daily, monthly)
The total # of users that accessed the portal
The total # of users that accessed each business specific page
Aggregated Metrics Collection
* Actual client feedback
Real Experience. Real Advantage. 39
40. [ Just The Facts Ma„am
Real Experience. Real Advantage. 40
41. [ Just The Facts Ma„am
So, what are your options?
Real Experience. Real Advantage. 41
42. [ What are your options?
SAP Portal Activity Reports
SAP Activity Data Collector
Google Analytics
Webtrends Analytics
Omniture Analytics – Site Catalyst
Click Stream by Sweetlets
Real Experience. Real Advantage. 42
43. [ What are your options?
Criteria: Recording
Meets SAP Standard
Reporting Capability
Recording
Reporting Capability
MS SharePoint
Privacy
Meets SAP Standard
Technology
Support, TCO
Content
Support
Privacy
Users
TCO
SAP Portal Activity Report
SAP Activity Data Collector
Google Analytics
Webtrends / Omniture / …
Click Stream by Sweetlets
Sources: Plaut IT White Paper, btexx White Paper, 8 years SAP Portal experience
Real Experience. Real Advantage. 43
44. [ 160,000 User Portal – Decision Criteria In Short
Data must remain within corporate boundaries
Plug and play solution with immediate results
Minimum footprint
Robust solution that supports 4,000 concurrent users
Vendor with support infrastructure in place
Solution with proven market history
Real Experience. Real Advantage. 44
45. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 45
46. [ Live Demo
Live Demo
(Please contact marketing@sweetlets.com
if you would like to see what was shown
during the demo at the conference)
Real Experience. Real Advantage. 46
47. [ Agenda
Introduction
Background
Learning from the Best
What Are Your Options?
Live Demo
Key Learnings / Conclusions
Real Experience. Real Advantage. 47
48. [ Conclusions – What is Right for You?
Google Analytics is right for you, if you have only basic
reporting needs and no privacy concerns
If you have Webtrends / Omniture etc. in house and have
able staff at hand to make it work with your portal it is
valid option
SAP standard tools require significant manual
configuration. No out of the box reporting. Only option if
vanilla SAP is your goal
SAP certified Business Package Click Stream does all of
the above but comes at a cost
Real Experience. Real Advantage. 48
49. [ Key Learnings
Discovery of what really matters
No more wasted efforts
Less dollars spent on irrelevant content
Higher portal ROI
Dedicated content for casual and advanced users
Overall, less content makes for a more lean portal
Optimized use of real estate
Sweet spot for portal maintainance
Portal monitoring can be achieved with virtually no
footprint
Higher client satisfaction
Real Experience. Real Advantage. 49
50. [ Client Feedback on SAP EcoHub
http://ecohub.sdn.sap.com/irj/ecohub/solutions/clickstream
“This is the complete
statistical tool missing in “I very much recommend this
SAP Portal.” tool for anyone wishing to
analyze the usage of their
“This is a huge Portal.”
improvement from what
SAP provides.”
“Click Stream has a great interface and
provides us with all the reports we need for
usage reporting within our Portal. I would
certainly recommend Click Stream &
Sweetlets to anyone.”
Real Experience. Real Advantage. 50
51. [ 160,000 User Portal – Decision Criteria*
Very flexible and overall top one for Metrics reporting requirements
In the industry there is no other tool capable of providing what Click
Stream does in the SAP Portal for user metrics
User friendly reporting tool and independent of SAP metrics tools
Overall performance tested in depth and in real ive
Best User Reporting Dashboards
Specific features:
Best flexible reporting capability for unique users within a specified timeframe
Reporting capabilities for a specified time range of each designated page on a
designated object, the total # of users
Reports on the total # of users that accessed each business page
Best aggregated metrics dashboard
Rapid deployment of metrics collection engine
Capable of tracking of Users moving from page to page.
Capable tracking total # of users per unit areas / geographical
The ability to capture a grand total # of all users within time slots
* Actual client feedback
Real Experience. Real Advantage. 51
52. [ So, What Are Your Plans?
1st Gather data on your portal usage
Analyze recorded data
Evaluate results
Real Experience. Real Advantage. 52
53. [ So, What Are Your Plans?
1st Gather data on your portal usage
Analyze recorded data
Evaluate results
2nd Make educated decisions…
based on proof!
Real Experience. Real Advantage. 53
54. [ So, What Are Your Plans?
1st Gather data on your portal usage
Analyze recorded data
Evaluate results
2nd Make educated decisions…
based on proof!
3rd Repeat again and again…
Real Experience. Real Advantage. 54
55. [
Thank you for participating.
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the Year-
Round Community page at www.asug.com/yrc
]
[ SESSION CODE:
2610
Real Experience. Real Advantage. 55