Transform Supply Chains with End-to-End SAP Process Automation
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Business agility emerged as one of the key drivers in SAPinsider’s latest research “Supply Chain Planning in The Cloud”. Digital transformation is being seen as a key lever that organizations can leverage to build business agility and resiliency. Among the many different tools within the digital transformation tool chest, data management automation and process automation are prominent ones. In the SAPinsider CIO report 2022, analytics and process automation were identified as top imperatives by CIOs across industries. In another SAPinsider report “Process Automation and SAP S/4HANA”, supply chain was identified as one of the top focus areas for process automation. SAP is one of the most widely used and comprehensive enterprise system, and has complex, data-intensive processes embedded in the system. In a supply chain context, from upstream to downstream, there are a plethora of processes that various modules support, through hundreds of data-rich business processes designed in these modules. For those leveraging these processes, there is an imperative to have a complete automation platform that can help them with both data and process management aspects. As leaders in various industries embark to understand their challenges and to determine how they can build the capability of a complete automation platform, they grapple with many questions and challenges. This webinar aims to provide these leaders insights and answers to key questions like: What’s driving the need for more effective end-to-end automation solutions in our businessesHow combining REST APIs and self-service portals with best-of-breed SAP automation platforms addresses the challenge of complex end-to-end processesWhy a modular, low-code platform approach to automation delivers greater benefits than dedicated, point solutionsExamples of how companies are starting to leverage automation platforms to better manage data and information throughout their enterprises.
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Transform Supply Chains with End-to-End SAP Process Automation
- 1. Transformation in Supply Chain Through End-to-End SAP® Process Automation Andrew Hayden | Precisely
- 2. Andrew Hayden Sr. Product Marketing Manager
- 3. Winshuttle is now part of Precisely, the leader in data integrity
- 4. The global leader in data integrity software Our data integrity software, data enrichment products, and strategic services deliver accuracy, consistency, and context to power confident business decisions. Brands you trust, trust us Data leaders partner with us of the Fortune 100 99 Customers in more than 100 2,500 employees customers 12,000 countries Integrate Enrich Locate Verify Data Integrity Suite
- 5. Agenda • What’s happening in the market • Supply chain challenges in complex processes in SAP • Case Study: Energy Drinks company • Supply chain and end-to-end processes • Portals • API’s • What’s next • Discussion and Questions
- 7. KPMG’s 2019 CEO Outlook “Acting with agility is the new currency of business; if we are too slow, we will be bankrupt.” 67% of global CEOs agree with this statement:
- 8. Accelerating digital transformation Data is the fuel for decision-making today $1.3 trillion spent on digital transformation last year 80% of CEOs accelerating digital transformation 85% of supply chain leaders struggled with insufficient technology 67% spending more on technology than people
- 9. Data Process Tackle process and data together • Product data management • Supply Chain • Vendor onboarding & management • Materials • Customer onboarding & management • Financial master data and more…
- 11. The challenge: Data vs Complexity HIGH Complexity Volume LOW LOW HIGH BIG IT PROJECT MANUAL
- 12. The challenge: Data vs Complexity HIGH Complexity Volume LOW LOW HIGH BIG SI/IT PROJECT MANUAL Automation Platform
- 14. Start in the middle Upstream Process components • Materials • Vendors • Production Planning • Manufacturing Operations • Other systems Downstream Process components • Sales and Distribution • Customers • Other Systems
- 15. Common product challenges • Many raw and semi- finished materials • Multiple vendors and suppliers • Complex data objects • Complex processes • Manual data management & spreadsheets • Often multiple plants • Frequent changes • Complex customer environment • Tight margins • Seasonal exceptions • Promotional packaging • Sales alignment • Multiple systems involved • SAP in the middle of it all
- 16. Spreadsheets, GUI and Fiori apps
- 17. Upstream process components Plus other, non-SAP systems Vendors Procurement Product Development Controlling Finance Materials Production Planning Warehouse Manufacturing Operations
- 18. Upstream data & objects Upstream Process components Other systems Bill of Materials (BoM) Raw materials (ROH) Vendor Master Routings & PV Purchase info record (PIR) Costing (Mark & Release) Material extension s Source list Material status update Semi- finished materials (HALB) Finished products materials (FERT) Packaging materials (VERP) Master recipes Trading goods materials (HAWA) Pricing
- 19. Combine the two …
- 20. Automation 20
- 21. A complete automation platform Excel to SAP Exchange data with SAP quickly and easily using Excel Form & Workflow Automate and accelerate SAP business processes with integrated forms and workflows Excel Workflow Automate and accelerate SAP business processes through Excel file management workflows Process Automation Desktop Automation
- 22. Dynamic process linking Choice of forms or Excel front end Smart, tailored, role-based forms Flexible, extensible solution architecture Granular user & policy management SmartTables Live SAP data validation Automated data exchange with SAP Audit trails for process & data Process dashboards & reports Look for a complete set of capabilities
- 23. Make an impact across your SAP landscape Financial Accounting FI Controlling CO Sales and Distribution SD Materials Management MM Plant Maintenance PM Asset Management AM Project Systems PS Production Planning PP Quality Management QM Human Resources HR
- 24. A major transformation CASE STUDY: ENERGY DRINK COMPANY
- 26. Then a global distribution deal happened…. …and their SAP launch processes became a bottleneck
- 28. Multiple, different launch types Product launch types New products Product changes Geographical expansion New innovation Line extensions ingredient/ label change Seasonal / Promotional products Legal/ regulatory change others Plant extensions Sales org. extensions
- 29. Projects identified Point of Sale Materials Raw Materials NPI Process
- 30. Solution highlights NPW Material Extensions (multiple) Material Extensions (multiple) Raw Material POS Material Landing page
- 31. Visibility Governance Repeatable Reduced cycle times by 50-75%
- 33. Automate Evolve Portals Secure internet access for your SAP data • Create custom portals for customer, vendor, partner and employee self-service data management • Streamline master data processes • Simplified portal development experience • Internal portals for Winshuttle form users
- 34. Adding external portals Custom web portals for external (and internal) stakeholders EXAMPLE USE CASES: • External vendor or customer portals for managing SAP data • Internal portals with custom landing pages SAP ERP WFM Deployed Portal Portal users Hosted on Azure Automate Evolve Private Cloud or On-Premise
- 35. Evolve Portals Example use cases Vendors/suppliers 1. Onboarding 2. Change requests 3. Profile management 4. Cost price updates 5. Etc. Customer 1. Onboarding 2. Change requests 3. Profile management 4. Etc. Distribution/partners/m&a 1. Onboarding 2. Joint Product Launch 3. Wholesale alliance 4. Cost price updates 5. Etc.
- 36. APIs Connected SAP data management and process automation • RESTful API’s for automating end-to-end processes • Efficiently integrate systems to processes and eliminate manual data management • Connect multiple systems and cloud services with SAP • Streamlined master data processes
- 37. Set of RESTful APIs for SAP data & process automation SAP Data API REST API that enables direct integration with SAP for scenarios that don’t require data enrichment. Applies to Studio Manager and Evolve. Easy Inbox upgrade. Digital Access API REST based API that enables external software to kick start or update an Evolve workflow for users to contribute data before it is ultimately posted to SAP. 3rd-party API support Connecting to other REST APIs that enables an Evolve process to connect to different system of records to read or update data.
- 38. Connecting to more systems of record Use Evolve to manage end-to-end processes Example use cases • Collecting data from multiple systems • Multi-system data governance • Multi-system master data governance • Complex process automation SAP ERP AFM Data Process and Data management Automate Evolve
- 39. Fiori process automation Integration into larger, complex processes Incorporation of AI and machine learning What’s next for SAP automation?
- 40. “The pace of change has never been this fast, but it will never be this slow again.” Justin Trudeau Prime Minister of Canada
- 41. Questions!
- 42. Let’s continue the conversation… Contact us Set up a 30-minute personalized demo +1-877-700-0970 “Get in touch” on www.precisely.com www.precisely.com Demos White Papers Case Studies
- 43. Thank You
Editor's Notes
- Andrew
- What are we going to talk about today… Agenda: (Note to sales: You will likely modify this to fit your specific customer meeting needs)
- [General finance and accounting audiences - Can be used to intro your audience specific impact slide] As enterprises become more and more reliant on data and the volume of data we use to manage our businesses grows exponentially, it is more important than ever for companies to be able to react and move quickly. And CEO’s are acknowledging this need to be more agile and able to quickly respond to changes in the business climate.
- Gartner KPMG KPMG McKinsey
- [This slide can be used and adapted for many different scenarios to explain where Precisely Automate fits into a customer landscape.]
- [This slide can be used and adapted for many different scenarios to explain where Precisely Automate fits into a customer landscape.]
- When you choose the Winshuttle Platform for your SAP finance and accounting processes you enable your business to develop solutions as needed across the entire platform. From the powerful desktop capabilities of Winshuttle Studio that automate mass data processes such as G/L account maintenance and period end journal entries. Capabilities which we will discuss throughout this presentation: Finance data creation and maintenance Data migration Financial reporting Data stewardship capabilities To advanced workflow automation with Winshuttle Foundation that can manage data files like Excel with full governance and compliance Capabilities which we will discuss throughout this presentation: Advanced routing and governance capabilities Server-based file management Flexible, conditional routing And Web forms that can simplify complex data management tasks and workflows. Capabilities which we will discuss throughout this presentation: Advanced, user-friendly web form and workflow capabilities Server-based execution Process analytics Advanced data stewardship capabilities (via web forms) Whatever capabilities your team needs to apply in the business, Winshuttle offers a solution.
- Note to sales: Use this slide to introduce at a high level the features that make Evolve unique. You do not need to go through each one. For deeper conversations and follow-up meetings there is content around many of these features in the Evolve slide library.
- Note to sales: Use this slide to explain that our platforms can make an impact across their SAP landscape—whether it’s master data or transactional data use cases.
- I would like to share with you Monster Energy's process transformation story.
- Monster Energy was using spreadsheets and emails to track their product launches (Monster calls it NPW – New Product Worksheet). Their process even required project managers of new products to invest hours each day tracking down status to report back to meetings and management – just another task that was eating up time. In their words it was “organized chaos”. <click>
- Then in 2015, Coca-Cola and Monster entered into a partnership. This gave Monster access to aspects of Coke’s global distribution network <click> and dramatically increasing the number of new product launches (it quadrupled the number of open projects). Their current manual process simply couldn’t scale… <click> [Notes: To be clear Coca-Cola doesn’t own Monster – Coke has a 17% stake in the company] and getting the data into SAP for all the global sites soon became the bottleneck holding Monster back. So, let me share with you a little about Monster’s transformation journey. <click>
- First, we mapped out their existing process – something they had never done before – and there were some real aha moments here. This is where Precisely’s professional services team really began to shine – by looking beyond just the tools. Like any good process transformation project, we reviewed the people, process and technology. This was the beginning of the true Monster Transformation that included automation, process redesign and organizational changes needed to allow Monster to move at a faster pace. <click>
- Note to sales: This is a key message for us. Our NPI solution can be built to handle any type of launch process from a net new finished good or line extension to a simple ingredient change or plant extension.
- Out of the process workshop we identified 3 different business solutions, Point-of-Sale Materials (these are salable materials for items like T-shirts, hats and stickers), Raw materials (ingredients) and the NPI process – the overall process needed to launch a new product. The NPI solution includes more than 8 SAP product data objects, and our modular architecture allows you to dynamically link the sub processes needed for each specific launch, even calling the independent raw material process if needed. It was obvious that Monster need to help immediately <click>
- [David] Highlevel overview – our solution can handle a lot of complexity and being able to process projects independently of plant was huge for Monster… Total steps = 23
- At the first pass they have already reduced their product launch cycle times by 50-75% depending on launch type. They now have tools and controls in place that easily allows them to collect the right data at the right time from the right people. <click> They have the visibility they need to effectively manage their product launches, <click>and the governance in place to allow business teams to take true ownership of “their” data. <click>This gives Monster trust in a repeatable process that allows them to bring new products to market faster than ever before! <click>
- Note to sales: Automate Evolve is built with a modern, intuitive user interface to speed up solution development.
- Why Portals? A common request we have received from customers is to extend vendor/customer onboarding scenarios to stakeholders outside the organization. With Evolve Portals, you can build your own supplier self-service and customer self-service portals. And you will also be able to use this for internal portals, to build specific landing pages for specific groups of users. This extends Evolve use cases and opens up new opportunities for you to deliver more and better service for your customers and suppliers. External Portal deployment is available as an add-on to Evolve 20.2 and later. Talk to your sales rep about pricing for external portals based on your needs. You can also develop and deploy portals for internal audiences at no cost. In our conversations with Gartner, it’s been evident that this is an area that is still largely unsolved for a lot of customers. Companies are left trying piece together their own solutions. With Evolve Portals we are providing the fastest path to a custom portal.
- Here are some of the use cases that we planning to address with the initial release of Evolve Portals. Onboarding, change requests, data updates and more can be accomplished through the portals.
- With the 20.2 release of Winshuttle Evolve, the platform now includes a set of RESTful APIs that enable Evolve to manage and automate broader, end-to-end processes by connecting multiple systems and cloud services with SAP. These API's help solution developers efficiently integrate systems to and processes to eliminate manual data management that often leads to poor data quality and ungoverned process tracking. For teams creating seamless, end-to-end solutions, Evolve automates business processes that require complex SAP data interactions with other, third-party systems like Salesforce, or that use the ODATA protocol. Traditionally, processes like these required inflexible, custom solutions that do not easily adjust to dynamic business environments. Evolve gives you the agility and flexibility you need to compete and thrive in today's business landscape.
- With Evolve 20.2 we are including access to three RESTful API’s that will further enhance your digital transformation and automation efforts. They are: SAP Data API: REST API that enables direct integration with SAP for scenarios that don’t require data enrichment. It acts as the last-mile into SAP for other applications and combines eliminates the need for RPA bots to screen-scrape the UI to deliver faster, more stable process automation. Evolve Digital Access API: This RESTful API allows you to seamlessly launch Evolve workflow processes for either human-assisted workflows or completely automated sequences with your SAP ERP system. Evolve 3rd-party API support: This RESTful API enables Evolve solution developers to easily integrate with other systems of record that have RESTful APIs, such as Salesforce or SAP’s ODATA service. You can query data from these third-party systems into your process or send This combination of API’s available with Evolve 20.2 delivers a significant benefit to SAP teams looking to be part of larger, more complex digital transformation and automation efforts.
- This slide shows how these other system of records may start or update an Evolve workflow (so both Process and Data are involved in this workflow interaction). Similarly, the workflow may connect with these systems to store or retrieve information as part of the workflow execution.
- Benefits of Machine Learning Improved data entry and decision-making process through recommendations Improved data quality through ML-based checks Create rules that are not possible without ML Reduced effort and complexity to implement and update hard-coded rules Reduced time to determine business rules Reduced time to value in solution development
- Questions? Can you also do Vendor and Customer masters too? I’m on S4 Hana will this work with my system? I have custom fields in my material master, does this work for those? We often have fields that the business is missing can you make them require even if SAP doesn’t require them? We would love to speak to you in more detail about your product data processes and how we can help you make an impact to your business , so please feel free to reach out to us.