Learn about what Microsoft products, solutions, and services are available to nonprofits. We will go over details on product options and some of the services and courses to help you get the most out of your solutions.

1. Microsoft Program Offerings
Your Questions Answered
December 2021

2. Shruti Ramaswami
Vice President, Strategy & Strategic Relationship

3. TechSoup Connects You with
Donated and Discounted
Products and Services
IT
Consultants
Software
Hardware —
New and
Refurbished
Courses
And
So Much
More!
Hotspots

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The Technology You Need
Send your questions to: reachus@techsoup.org

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Supporting nonprofits in all stages of digital development
Installed
Software
Hardware
Cloud
Software
Technology
Support
Services
TechSoup Marketplace
From TraditionalDesktop To Fully Cloud-Based
Send your questions to: reachus@techsoup.org

6. Microsoft Offers for Nonprofits

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On-Premises vs. Cloud
Advantages
• One-time expense
• No ongoing costs to have to fund
• Microsoft Software Assurance allows upgrades for two
years
On-Premises
Disadvantages
• One-time expense
• Need to upgrade in 3 to 5 years, with limited support and
functionality being prioritized in on-premises software
• You’re responsible for making sure your systems stay
patched and secure
Advantages
• Costs are spread out over time
• Software updates and feature updates happen automatically
• Turn licenses on and off as needed
• No server hardware or software maintenance expenses
• Access your applications and files from anywhere!
• More robust security for all your stuff
Cloud
Disadvantages
• Costs are spread out over time
• May need to retrain staff on applications and workflows
one-time
• May be dependent on internet connection
Send your questions to: reachus@techsoup.org

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On-Premises
• Pay one-time
• Downloaded and install to your laptop or desktop
• Free patches and updates between version releases
• Full version releases every 18 to 24 months
Cloud
• Pay on a subscription basis (monthly or annually)
• Regular feature updates
• Requires stable internet connection for updates,
synching, and working “in the cloud”
Donation
• Fully donated by Microsoft
• Available with a small
TechSoup admin fee
• Limited to 50 licenses per
product
• Standard-level products
available for the smallest
nonprofits
• Includes Software
Assurance
Discounted
• Provided by Microsoft at a
discount (~60–75% off)
• Unlimited licenses available
• Both premium/professional
and standard-level products
available
• Not all discounted software
includes Software Assurance
Donation and Discounted
• Donations or credits direct from Microsoft
• More feature-rich subscription plans are discounted
• License limits for certain subscription plans
• Can mix and match license subscriptions depending on
users
• Subscription pricing is protected for 12-month terms
• Costs (compared with on-premises) are often lower when
you consider the total cost of ownership
Microsoft Licensing Key Terms – What is Available Today
Send your questions to: reachus@techsoup.org

9. Program Changes

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Changes for Organizations Effective January 4, 2022
Changes to On-Premises Microsoft Donation Products Request Process
• Organizations will have to first create a Microsoft account and be validated for charity
offers at the Microsoft Nonprofit Portal.
• Administrators of the account will also have to provide consent for TechSoup to be
their provider.
New Process to Download On-Premises Microsoft Products
• Access and download products through the Microsoft 365 Administration Portal.
• You will have 5 days to download the software that you requested. If you miss the
download period, you will be able to contact us for a new link.
• Microsoft will only offer specific versions of products; organizations will no longer be able
to downgrade to an earlier version of the licenses requested from TechSoup.
Software Assurance No Longer Included
• Microsoft donation products provisioned through TechSoup will no longer include
Software Assurance benefits.

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Product Availability That May Impact Your Year-End Plans
The following products will no longer be available as an on-premises donation
offer after December 29th.
• Windows Pro Full Operating System (Get Genuine)
• Microsoft Access*
• Visual Studio Test Professional with MSDN
• Windows Server Essentials*
• Dynamics 365 for Customer Service On-Premises User CAL*
• Dynamics 365 for Sales On-Premises User CAL*
• Dynamics 365 for Team Members On-Premises User CAL*
*Products have cloud donations and offers for organizations to leverage.
On-premises donations will not be available to Libraries after December 29th.

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Key Dates That May Impact Your Year-End Plans
If you are like many nonprofits, your fiscal year coincides with the end of the calendar year. Because many
changes are happening at the end of this year, you need to be aware of key changes that may impact your
year-end budgets.
Please note – you can continue to request cloud solutions and products during this time.
Last chance to request discounted on-premises Microsoft products before
2022. This applies only to "pay once, use forever" on-premises Microsoft
products labeled "Discount" in our catalog.
Key products in this group include server user or device CALs.​
In order to accommodate the fulfillment changes that will occur
in January, we will not be able to offer donated on-premises Microsoft
products from December 30, 2021, until January 4, 2022.

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Limited On-Premises Product Availability:
• Most on-premises products will no longer be available to nonprofits as a donation beginning April 4, 2022.
• These products will still be available through TechSoup, but only at charitable discount prices.
• Products available as a donation include:
Changes After April 4, 2022
Eligible nonprofits will have access
to Windows Pro as a donation. ​​
Windows Server and SQL Server
will also be available to nonprofits
that operate in countries where
Azure is not currently available
(Current Azure availability can be
found here.)
Limited set of on-premises
donations will be made available for
computer labs and public-access
computers with shared devices.
Cloud Donations:
Organizations will continue to be able to request Microsoft cloud products through TechSoup. These include several
cloud donation offers that TechSoup recommends. These offers provide the same functionality of the on-premises
tools, often with more robust, secure, and resilient features.
Send your questions to: reachus@techsoup.org

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On-premises Product
Solution
Recommended CloudSolution Alternatives
Alternative Discounted On-premises
Solution
Office 2019
Donated
• Microsoft 365 Business Premium (10 donated licenses) includes downloadable,desktop Office
applications
• Microsoft 365 Business Basic (300 donated licenses) includes online Office applications
Discounted
• Microsoft 365 Business Premium licenses above 10 licenses
• Microsoft 365 Business Standard,E3,and E5 licenses
• Office 365 E1, E3, E5 licenses
• Office Standard 2019 (Discounted) – License onlyor
with Software Assurance
• Office Standard 2019 (Discounted) - License onlyor
with Software Assurance
Access
Donated
• Microsoft 365 Business Premium (10 donated licenses) includes downloadable Office applications and
Access
• Azure Database options leveraging $3,500 Azure credit
• Access (Discounted) - – License onlyor with Software
Assurance
D365 Customer Service • Power Apps – free for up to 10 users
• Dynamics 365 for Customer Service On-Premises User
CAL (Discounted)
• Dynamics 365 for Customer Service On-Premises
Device CAL (Discounted)
D365 Sales • Dynamics 365 Sales Enterprise – free for up to 5 users
• Dynamics 365 for Sales On-Premises User or Device
CAL (Discounted)
D365 Team Members • Power Apps – free for up to 10 users
• Dynamics 365 for Team Members On-Premises User
CAL (Discounted)
• Dynamics 365 for Team Members On-Premises Device
CAL (Discounted)
Visual Studio Test
Professional
• Visual Studio Test Professional with MSDN
(Discounted)
Windows Server Essentials • Microsoft 365 Business Premium and Administration (10 donated licenses)
• Windows Server Essentials (Discounted)
• Windows Server Essentials (Discounted) - No Software
Assurance
April 4 Changes & Options

15. Cloud Offers

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Microsoft 365 — No Changes
Send your questions to: reachus@techsoup.org
Free up to 300 users
$3/license/month up to 300 users
Free for first 10 users
$5/license/month
*Business Premium licensing also includes a Windows
Upgrade to Windows 10/11 Pro from Windows 7, 8, or
8.1 Pro. Details can be found here.

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Office 365 — No Changes
Send your questions to: reachus@techsoup.org
Please note: Those organizations who already have Office 365 E1 or E2 licenses as a donation can continue to use these licenses,
with an ability to have up to 2,000 licenses.

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Microsoft Cloud Offers for Nonprofits
Send your questions to: reachus@techsoup.org
Click here to display the full-sized table as a PDF file.

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Definitions:
• Grant: Any donated offerMicrosoftprovides to
nonprofits (no costto nonprofits)
• Assigned Licenses: whenan organization assigns a
license to a specific user,these licenses are considered
assigned.
• Utilization:85% of assigned license users need to be
using at least one Microsoft365 cloud service within the
past 90 days. These cloud services include Exchange
Online, Yammer, MicrosoftTeams,and Microsoft365 Apps.
This does not include installed or on-premises solutions.
Resources:
• Understanding the Utilization Requirement:
https://blog.techsoup.org/posts/utilization-requirements-for-
donated-microsoft-cloud-licenses
• Guide to User Reporting: https://page.techsoup.org/pdf/microsoft-
cloud-licenses-usage-reporting
Microsoft now requires any organization with a donation product (Office 365 E1, E2 (older), M365 Business Basic,
M365 Business Premium) to utilize the licenses at a rate of at least 85%.
Key Impact:​
• Organizations that are currently not achieving 85%
usage will be deactivated by Microsoftand may risk
being disqualified from future donation offers​.
• Organizations will need to actively manage
donated licenses.
Utilization Requirement for Microsoft Grants
Send your questions to: reachus@techsoup.org

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Power BI — Data Analytics
and Visualization
*License required only for the person hosting the meeting. Audio conferencing add-on is not available for Office 365 F1
license.
**Exchange Online Archiving for Exchange Online is included in the Office 365 E3 license
and is not available for Microsoft 365 Apps for Enterprise (formerly Office 365 ProPlus license).
Audio Conferencing
This add-on gives users an option to call in to Microsoft Teams
meetings from their audio lines and to have great call quality even
if the users are remote, traveling, or have limited internet access.
$1.80 per user per month.
Advanced Threat Protection
Detect and protect your organization from malicious attacks with
email and document scanning. Know when someone tries to
impersonate your users or your organization's domains.
Starting at $0.80 per user per month.
Exchange Online Archiving for Exchange
Online**
Give users enterprise-grade email archiving and access to
archived email from Outlook and Outlook on the web. Eliminate
local archived email storage.
$0.80 per user per month.
Get self-service analytics at enterprise scale
Reduce the added cost, complexity, and security risks of
multiple solutions with an analytics platform that scales from
individuals to the organization as a whole.
Use smart tools for strong results
Find and share meaningful insights with hundreds of data
visualizations, built-in AI capabilities, tight Excel integration,
and prebuilt and custom data connectors.
Help protect your analytics data
Keep your data secure with industry-leading data security
capabilities including sensitivity labeling, end-to-end encryption,
and real-time access monitoring.
Source: https://powerbi.microsoft.com/en-us/
Additional Cloud Offers
Send your questions to: reachus@techsoup.org

21. Your Questions

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Top Questions Received So Far …
• You will still be able to use your on-premises products, as these are
perpetual licenses.
• Your existing Software Assurance benefits will be honored for their
contract term.
What does this mean
for my existing
licenses?
• This change does not impact cloud licenses or current cloud pricing. You
may still use your cloud subscriptions with no issue.
How does this change
impact my current
cloud licenses?
• On-premises solutions will still be available after April 4, but as a charity
discount.
• Cloud subscriptions, including Microsoft 365 Business Premium, include
downloadable applications that can be fully used when offline.
What if I do not have
dependable internet
connectivity?
Send your questions to: reachus@techsoup.org

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Top Questions Received So Far …
• Libraries will be able to continue to request on-premises
donations until December 29, 2021.
• We have a specific webinar for libraries on December 8 to
review all these changes in detail.
How are libraries
impacted??
• Please contact us and we can help generate a link for you to
download your software.
What if I need more than
5 days to download the
on-premises software?
• Those organizations who have existing donated Office 365 E1 or
E2 solutions can continue to use these licenses at no cost.
There is a cap of 2,000 licenses and organizations must still
meet the utilization requirement as well.
What if I have an Office
365 E1 or E2 license as
a donation offer?
Send your questions to: reachus@techsoup.org

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We are here for you.
Send your questions to: reachus@techsoup.org
As Microsoft Gold Certified partner, we offer free consultation to help you select the best solution for
your organization and provide services to help implement and optimize the products you have.
Every time you partner with TechSoup, your support helps us to create more educational content and
hold events to support our nonprofit sector, like this webinar today!

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Resources:
• Schedule a Free Consultation
• Microsoft Digital Skills Center - training courses on
Excel, Teams, PowerPoint, Word, SharePoint, and
many other applications
• Digital Assessment Tool - analyze the current state
of your organization's technology. The tool will
provide recommend products, services, and
resources to make your systems and processes work
better for you in service of your mission.
• TechSoup Product Catalog
Blogs:
• Important Microsoft Changes
• The Right Microsoft 365 and Office 365 for
Your Nonprofit
• What You Need to Know About Microsoft 365
Nonprofit
• How TechSoup Makes Adopting Microsoft
Cloud Solutions Easier
• Utilization Requirements for Donated
Microsoft Cloud Licenses and How to Access
the Usage Report
Send your questions to: reachus@techsoup.org
Additional Resources

26. Additional Information

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On-Premises
• Pay one-time
• Downloaded and install to your laptop or desktop
• Free patches and updates between version releases
• Full version releases every 18 to 24 months
Cloud
• Pay on a subscription basis (monthly or annually)
• Regular feature updates
• Requires stable internet connection for updates,
synching, and working “in the cloud”
Donation
Fully donated by Microsoft
Available with a small
TechSoup admin fee
Limited to 50 licenses per
product
Standard-level products
available for the smallest
nonprofits
Includes Software Assurance
Discounted
• Provided by Microsoft at a
discount (~60–75% off)
• Unlimited licenses available
• Both premium/professional
and standard-level products
available
• Not all discounted software
includes Software Assurance
Donation and Discounted
• Donations or credits direct from Microsoft
• More feature-rich subscription plans are discounted
• License limits for certain subscription plans
• Can mix and match license subscriptions depending on
users
• Subscription pricing is protected for 12-month terms
• Costs (compared with on-premises) are often lower when
you consider the total cost of ownership
Microsoft Licensing: Key Terms – Changes after April 4
Send your questions to: reachus@techsoup.org

28. 28 © TechSoup Global. All Rights Reserv ed.
• Upgrade from Windows
Pro or Enterprise to the
latest operating system
• Critical for security and
increased productivity
• Optimal to take
advantage of Microsoft
cloud solutions
• Latest version of Office
• Includes Word,
PowerPoint, Excel,
Outlook, OneNote,
Publisher
• Can be downloaded on
desktop and integrate
with cloud solutions
• Operating system to handle
network management for
printing, domain control,
web and file server
• Provides two core licenses
(each physical processor
needs a minimum of eight
core licenses)
Example Microsoft On-PremisesOffers
Microsoft 365 Business Premium
• Latest version of Office applications, which can be
downloaded to desktop
• Access
• Teams
• SharePoint
• Exchange
• Publisher
• Azure Active Directory
• Intune Device Management
Donation Offer:
$0 license for 10 nonprofit staff members. No software
assurance required as subscription is automatically
updated.
Discount Offer:
$5 user/license/month. No software assurance required
as subscription is automatically updated.
Today – April 4, 2022
Discount Offer:
$87.00 /license with a min
of 5 licenses & available
with/without Software
Assurance
Donation Offer:
$27.00 /license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$167.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Donation Offer:
$52.00/license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$79.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Donation Offer:
$52.00/license with a max
of 25 licenses & comes
with Software Assurance
Example Microsoft Cloud Offers
Send your questions to: reachus@techsoup.org

29. 29 © TechSoup Global. All Rights Reserv ed.
• Upgrade from Windows
Pro or Enterprise to the
latest operating system
• Critical for security and
increased productivity
• Optimal to take
advantage of Microsoft
cloud solutions
• Latest version of Office
• Includes Word,
PowerPoint, Excel,
Outlook, OneNote,
Publisher
• Can be downloaded on
desktop and integrate
with cloud solutions
• Operating system to handle
network management for
printing, domain control,
web and file server
• Provides two core licenses
(each physical processor
needs a minimum of eight
core licenses)
Microsoft 365 Business Premium
• Latest version of Office applications, which can be
downloaded to desktop
• Access
• Teams
• SharePoint
• Exchange
• Publisher
• Azure Active Directory
• Intune Device Management
Donation Offer:
$0 license for 10 nonprofit staff members. No software
assurance required as subscription is automatically
updated.
Discount Offer:
$5 user/license/month. No software assurance required
as subscription is automatically updated.
Discount Offer:
$87.00 /license with a min
of 5 licenses & available
with/without Software
Assurance
Donation Offer:
$27.00 /license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$167.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Discount Offer:
$79.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Example Microsoft Cloud Offers
After April 4, 2022
Example Microsoft On-PremisesOffers
Send your questions to: reachus@techsoup.org

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Microsoft Digital Skills Center
https://page.techsoup.org/digital-skills-center

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Hire
Find and engage the right
candidates and make
smart talent decisions
with LinkedIn data and
insights.
Learn
Fundraise
Market
Build your brand,
showcase your impact,
and attract new donors,
volunteers, and talent at
scale.
Cultivate major donors,
build strategic partnerships,
and leverage the collective
power of your team's
network.
Supportyour team and
ensure your nonprofit has
the skills it needs with
personalized learning
experiences.
Source: https://nonprofit.linkedin.com/
LEARN MORE LEARN MORE LEARN MORE LEARN MORE
LinkedIn Offers
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