Preparing your data for an Affirmative Action Plan is an essential component of your overall compliance strategy. In this presentation, we'll focus on how to prepare your applicant flow data. Specifically, we'll discuss the kinds of data required, and talk about how and why bad or missing applicant flow data can render a data set useless for analysis purposes. Simple techniques for scrubbing data will be presented, and the webinar will conclude with a summary of common data validation tools.
4. Required Data
• Person‐level data
• Fields to be populated
– Date of Application;
– Requisition Number;
– Candidate Name/Number;
– Job Title Applied For;
– Race/Gender/Ethnicity;
– Last Selection Step/Disposition Code;
– Source;
– Location.
6. Required Documentation
• Electronically‐maintained information used in
recruiting and hiring:
– Copies of job postings (including where advertised)
– Social media information obtained on candidates;
– Pre‐employment screening results
– Background check results (including signed consent forms for criminal & credit
histories, social media searches)
– Postings with State employment office
– Outreach efforts (including written agreements);
– Agreements with third‐party recruiters / vendors;
– Anything else relied upon in your recruiting and hiring process
8. Common Data Pitfalls
• Requisition Issues
• Candidate Identification Issues
• Specific vacancies versus “any job available”
• Hiring candidate into job for which (s)he didn’t apply
• “Steering” Issues
• Disposition codes and rejection reasons
• Multiple hires per requisition
13. Conclusion
• Applicant flow is the beginning of the employment
process – errors here can feed through all selection
decisions
• Discrimination in hiring practices will always be a
focus for the OFCCP
• Documentation, procedures and analysis necessary
to identify issues and business justifications
14. Carla Irwin
President of Carla Irwin & Associates
cirwin@hrlinkgroup.com
815.254.0690
www.carlairwininc.com
&
Stephanie R. Thomas, Ph.D.
Founder and CEO of Thomas Econometrics
sthomas@thomasecon.com
215.642.0072
www.thomasecon.com