This document provides 30 tips for managing email effectively, such as identifying if an email requires immediate or later action, acknowledging receipt, including a specific subject line, responding to all questions asked, double checking recipients, blocking time for email responses, regularly checking spam folders, using judgement before replying to all, knowing company email response policies, striving for brief but relevant responses, proofreading emails, responding to urgent emails within one day, knowing when to stop email back-and-forths, using auto-responders when away, deleting emails regularly, determining if folders are needed, unsubscribing to reduce volume, preparing standard responses, not using email as a to-do list, calling instead of emailing at times,

1. 30
Tips for Managing
EMAIL EFFECTIVELY

2. - 1 -
Identify if action is needed
immediately or later

3. - 2 -
Acknowledge receipt

4. - 3 -
Include a specific email
subject line

5. - 4 -
Personalize your emails

6. - 5 -
Respond to everything that
has been asked on the email

7. - 6 -
Verify if you have included an
attachment

8. - 7 -
Who do you want to take
action - be specific?

9. - 8 -
Double check whose email
address is on the ‘reply to’ line

10. - 9 -
Block specific times to
respond to emails

11. - 10 -
Routinely check your spam or
junk folder

12. - 11 -
Use great judgement before
selecting “reply all”

13. - 12 -
Know your company’s policy
for email response time

14. - 13 -
Strive for relevant and brief
responses to emails

15. - 14 -
Proofread your emails

16. - 15 -
Respond to emails within one
day, for urgent emails
respond sooner

17. - 16 -
Know when to stop email
ping pong

18. - 17 -
Put an auto-responder when
you are away

19. - 18 -
Delete emails regularly

20. - 19 -
Determine if you really need
folders

21. - 20 -
Unsubscribe to manage email
volume

22. - 21 -
Prepare standard responses
to customize and recycle

23. - 22 -
Don’t use email as a to-do list

24. - 23 -
Make the telephone your
friend

25. - 24 -
Become good at using the
search function

26. - 25 -
Begin with the conclusion

27. - 26 -
Send fewer emails

28. - 27 -
Turn off email notifications

29. - 28 -
Mark emails for follow-up

30. - 29 -
Break your email into bullet
points or numbered lists

31. - 30 -
Do regular group check-ins to
cut down on email updates

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