DMPTool Webinar 4: Environmental Scan: Who’s important at your campus

Logistics for Webinar
You Must Call In ForAudio:
866-740-1260 access code 9870179#
Participants muted
Ask questions in chat any time
20 minutes for Q&A
Recording & slides, schedule of webinars:
blog.dmptool.org/webinar-series
DMPToolWebinar Series 4: Environmental Scan:Who’s Important
onYour Campus | Sponsored by IMLS
25 June 2013

Environmental Scan:
Who’s Important on
Your Campus
PersonalCollection:SherryLake
Sherry Lake | @shlakeuva
Data ManagementConsultant, University ofVirginia Library
DMPToolWebinar Series 4: Environmental Scan:Who’s Important
onYour Campus | Sponsored by IMLS
25 June 2013

28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan:Who's important on your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
How to give the data management sales pitch to various audiences
Other tools and resources that work with/complement the DMPTool
Beyond funder requirements: more extensive DMPs
Case studies 1 – How librarians have successfully used the tool
Outreach Kit Introduction
Certification program introduction
blog.dmptool.org/webinar-series

Roadmap
https://www.facebook.com/charlottesvillevirginia Photo by John MacDonald
Goals of the Webinar
Environmental Scanning
Scan based on DMP for DMPTool
Resources
Institutional Scan
Supporting the Research
Lifecycle
Collaborations & Partnerships

Webinar Goals
• Identify places in a DMP for
collaboration
• Match DMP service needs
with institution service
providers
• Add resource links to the
DMPTool to promote
campus services
• Identify services to support
the research lifecycleFrom Flickr by tbiytc

Roadmap
Scan based on DMP for
DMPTool Resources
Institutional Scan
Lifecycle

Environmental Scan
• Formal assessment
• Through informal
contacts
• Different viewpoints
• Different purpose
From Flickr: http://www.flickr.com/photos/svenwerk/

Scope of Scans
• Data Management
Plan (DMP) for pre-
proposal
• Institutional level
• Scan of Library Data
Services (across the
lifecycle)
FromFlickr:http://www.flickr.com/photos/smiling_da_vinci/

Roadmap
Scan based on DMP for
DMPTool Resources
Institutional Scan
Lifecycle

Parts of a NSF Data Management Plan
I. Products of the Research: The types of data, samples, physical
collections, software, curriculum materials, and other materials to
be produced in the course of the project.
II. Data Formats: The standards to be used for data and metadata
format and content (where existing standards are absent or
deemed inadequate, this should be documented along with any
proposed solutions or remedies).
III. Access to Data and Data Sharing Practices and Policies: Policies
for access and sharing including provisions for appropriate
protection of privacy, confidentiality, security, intellectual
property, or other rights or requirements.
IV. Policies for Re-Use, Re-Distribution, and Production of
Derivatives.
V. Archiving of Data: Plans for archiving data, samples, and other
research products, and for preservation of access to them.
10Grant Proposal Guide (GPG) Chapter II.C.2.j
http://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#dmp

DMP Services & Service Providers
I. Products of the Research: The types of data, samples, physical
collections, software, curriculum materials, and other materials to be
produced in the course of the project.
II. Data Formats: The standards to be used for data and metadata format
and content (where existing standards are absent or deemed
inadequate, this should be documented along with any proposed
solutions or remedies).
Services Provider
What is “data?” Subject Liaison, DM Consultant
(Library)
Services Provider
Metadata Standards Subject Liaison, Metadata Librarian
(Library)

III. Access to Data and Data Sharing Practices and Policies:
Policies for access and sharing including provisions for
appropriate protection of privacy, confidentiality, security,
intellectual property, or other rights or requirements.
Services Provider
Access to data Central IT, High Performance Computing
Data sharing policies Vice President for Research
Privacy, confidentiality Institutional Review Board
Security of data Central IT
IP – other rights Copyright Librarian (Library)
IP – other rights General Counsel

IV. Policies for Re-Use, Re-Distribution, and Production of Derivatives.
V. Archiving of Data: Plans for archiving data, samples, and other research
products, and for preservation of access to them.
Services Provider
Polices Vice President of Research
General Counsel’s Office
Patent & Trademark Office
Services Provider
Domain Repositories Subject Liaison (Library)
Institutional Repository Library, Central IT

Department Contacts
Howard-Tilton Memorial Library
The main branch of the university's library system, Howard-Tilton's
instruction and research librarians are working hard to provide
data management and research project assistance to researchers
of all levels, from undregraduate to faculty. Specializing in
metadata standards and data management plans, librarians also
offer assistance in ontology creation, cataloging, and search tools.
Name, Position
Phone
Matas Health Sciences Library
The library supports the educational mission, teaching, research,
and patient care functions of the health sciences center through
the acquisition, organization, and dissemination of biomedical
information.
Tulane Technology Services
Technology Services manages and maintains the university's
technology assets, including storage servers, archives, the
university network, Innovative Learning Center, computing
clusters, and much more. For help with consultation about your
project's infrastructure, backup and storage needs, long-term
preservation, or remote data transfers, they're happy to help.
Technology Transfer and Intellectual Property Development
The Office of Technology Transfer and Intellectual Property
Development is responsible for Tulane's technology transfer
program. It provides advice and service to Tulane faculty and staff
regarding the management of intellectual property.
Sponsored Projects Administration
The Office of Research Administration provides both pre and post
award services to Tulane University Researchers. Staff members
aid investigators in the development of budgets for grant and
contract proposals, and in filing required compliance documents.
Office of Research
The Vice President for Research is a university-wide post
responsible for overseeing all aspects of research at Tulane
University. Priorities for the office include fostering
interdisciplinary collaboration, aiding in the recruitment and
retention of leading investigators, and building the research
portfolio in a manner compliant with government regulation.
Office of Graduate Studies and Research
The Office of Graduate and Postgraduate Studies advances
graduate education and enhances postdoctoral training through
program oversight, policy development, and implementation of
focused activities.
Faculty Affairs
Ana's responsibilities include assisting the Provost on all faculty
issues, including promotion and tenure, hiring plans, and
recruitment. She serves as a liaison to the School of Liberal Arts,
the School of Architecture, Newcomb-Tulane College, the Center
for Public Service, the Stone Center for Latin American Studies, the
H. Sophie Newcomb Memorial College Institute, and Student
Affairs.
Researcher Services, Tulane University Library
http://library.tulane.edu/researchers/contacts

Research Life Cycle
Data Life Cycle
Re-
Purpose
Re-
Use
Deposit
Data
Collection
Data
Analysis
Data
Sharing
Proposal
Planning
Writing
Data
Discovery
End of
Project
Data
Archive
Project
Start Up
Data Mining Data Curation
&
Preservation
Publication
Rights &
Restriction
s
DMP
Consulting
Grant Writing
& Planning
DM Planning
Metadata &
Documentatio
n
Data Processing
HPC/Visualizatio
n
Tool
Development
Data
Storage
Data
Search
UVa Library: Data Management Consulting Group
http://dmconsult.library.virginia.edu/
Data Services

Research Life Cycle
Institutional Support
Data Life Cycle
Re-
Purpose
Re-
Use
Deposit
Data
Collection
Data
Analysis
Data
Sharing
Proposal
Planning
Writing
Data
Discovery
End of
Project
Data
Archive
Project
Start Up
Data Mining Data Curation
&
Preservation
Publication
Rights &
Restriction
s
DMP
Consulting
Grant Writing
& Planning
DM Planning
Metadata &
Documentatio
n
Data Processing
HPC/Visualizatio
n
Tool
Development
Data
Storage
Data
Search
Policy
Infrastructure
Researcher Code of Practice
UVa Library: Data Management Consulting Group
http://dmconsult.library.virginia.edu/

Library: Center of Collaboration
• Neutral: works across the
entire institution
• Strong in relationship
building: fosters
discussions and
relationships, and cultivates
an existing support network
• Service-oriented: uniquely
positioned as an intellectual
service unit within the
institution
Flickr by http://www.flickr.com/photos/sergimontes/

Librarians to
inform policy
Librarians to
inform policy

Institutional Partners
• Library working closely
with others
• Policy development
• Planning across
departments & services
• Facilitate service
integration
• Ensure shared learning
From Flickr: http://www.flickr.com/photos/openthreads/

☛ ARL E-Science Institute:
http://www.arl.org/focus-areas/e-research/e-
science-institute
☛ Oregon State: Research Data Services:
http://ir.library.oregonstate.edu/xmlui/handle/
1957/38794
☛ Cornell University Library Data Working Group:
http://ecommons.library.cornell.edu/handle/1
813/10903
☛ Research Data Stewardship at UNC:
http://sils.unc.edu/sites/default/files/general/r
esearch/UNC_Research_Data_Stewardship_Re
port.pdf
☛ Data Curation Profiles Toolkit:
http://datacurationprofiles.org/
☛ Data Asset Framework: http://www.data-
audit.eu/
☛ Lyon, L. (2012). The Informatics Transform: Re-
Engineering Libraries for the Data Decade.
International Journal of Digital Curation, 7(1),
126–138. doi:10.2218/ijdc.v7i1.220
Looking for More Information
PersonalCollection:SherryLake

blog.dmptool.org/
webinar-series
From Flickr by Jeff Keacher
Next webinar in 2 weeks:
Promoting Institutional
Resources: EZID Outreach
Made Simple
Presenter: Joan Starr &
Carly Strasser
Tuesday 9 July @ 10am PT

blog.dmptool.org/webinar-series/

28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan:Who's important at your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
How to give the data management sales pitch to various audiences
Other tools and resources that work with/complement the DMPTool
Beyond funder requirements: more extensive DMPs
Outreach Kit Introduction
Certification program introduction
blogs.dmptool.org/webinar-series

Email
Twitter
Blog
Facebook
uc3@ucop.edu
shlake@virginia.edu
@TheDMPTool
blog.dmptool.org
Facebook.com/DMPTool
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DMPTool Webinar 4: Environmental Scan: Who’s important at your campus

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DMPTool Webinar 4: Environmental Scan: Who’s important at your campus