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Getting started with Microsoft Office 365 by Vignesh Ganesan

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PPT Slides that was used on my webinar on Getting started with Microsoft Office 365

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Getting started with Microsoft Office 365 by Vignesh Ganesan

  1. 1. Getting started with Microsoft Office 365 By Vignesh Ganesan | MCP, MCITP,MCTS & ITIL V3 SharePoint & Office 365 Technical Specialist @sharepointnerd
  2. 2. SharePoint &Office 365 Technical Specialist Who’s this guy? Active Blogger on C Sharp corner & Collab 365 community www.vigneshsharep @sharepointnerd vignesh.ganesan.14
  3. 3. Today’s Agenda :
  4. 4. Targeted Audiences IT Admins Office 365 Admin & Dev Other RolesFolks who are new to Office 365
  5. 5. What is Cloud Computing ?
  6. 6. Anyways , let’s see what cloud computing really is …..
  7. 7. - Gmail & Hotmail - Picasa , Flickr - WebEx & Office 365 - Google Apps, Salesforce, Workday, Concur, Citrix GoToMeeting Software as a Service :
  8. 8. AWS Elastic Beanstalk - Azure - Heroku,, Google App Engine, Apache Stratos Platform as a Service :
  9. 9. - Azure - AWS - GCE (Google Compute Engine ) - Cisco Metapod Infrastructure as a Service
  10. 10. Introduction to Office 365 …..
  11. 11. Office 365 The most complete, secure cloud productivity solution to empower employees Sites & Content Management OneDrive SharePoint Delve Authoring Word Excel PowerPoint OneNote Analytics Power BI MyAnalytics Chat, Meetings & Voice Skype Mail & Social Outlook Exchange Yammer Secure and Compliant ExtensibleManageable Always up to date
  12. 12. 200B emails analyzed for malware 265 petabytes of data stored 300B user authentications handled 110M Skype meetings
  13. 13. 99.98% uptime exceeding 99.9% SLA
  14. 14. 70MOffice 365 commercial Monthly Active Users +
  15. 15. Need to have Office 365 :
  16. 16. Collaboration Mobility Intelligence Trust
  17. 17. Email and calendar with Exchange Connect to people, content, and apps with SharePoint Enterprise voice, video, and chat with Skype Network across the org with Yammer Create and co-author with Office 365 ProPlus Office 365 Groups Cross-application group membership
  18. 18. Simple and Powerful File Sharing Mobile and Intelligent Intranet Security, Privacy and Compliance Open and Connected Platform
  19. 19. Smarter email and calendaring with Outlook Stay on top of what matters with a focused inbox Share OneDrive files easily as cloud attachments Call attention to critical actions & input with @mentions Go beyond distribution lists with a group inbox & calendar Easy onboarding for new members with full group history
  20. 20. Co-author together in real time in Office applications Store, sync & share files inside or outside your org Find, follow & discover content from anywhere on any device Manage document revisions with integrated feed & version history Receive comments & changes while on the go with notifications Create, share, find content with Office & OneDrive
  21. 21. Text, meet, and call, across devices, with VoIP & PSTN Reduce travel using audio, HD video & web conferencing Unify your global phone systems with Cloud PBX ( Private branch exchange ) Reach out to your employees with Skype Meeting Broadcast Engage your customers, using Skype in your web pages & apps Complete cloud communications with Skype
  22. 22. Skype across devices
  23. 23. Foster open team discussions with the group feed Tap into collective knowledge with search & discovery Crowdsource ideas & share best practices across the org Get the pulse of your company using polls, praise & follows Drive employee engagement with actionable updates & alerts Connect with Yammer, the social network for work
  24. 24. Highest-rated apps Familiar experience across all platforms Roam files, settings, & personalization Collaborate and join meetings from anywhere Common security and management model
  25. 25. Connect to any email account - Exchange Online to Gmail Get a focused inbox that prioritizes important emails Launch & join Skype meetings right from your calendar Enjoy a consistent & familiar experience for calendaring & Office attachments Protect data with Enterprise Mobility + Security Suite
  26. 26. Use Word, Excel, PowerPoint optimized for your phone and tablet Access your documents anywhere as they roam with you Get the best of any screen with Mobile View Stay connected with the broadest suite of mobile collaboration apps Use 3rd party cloud storage with Office 365 integration
  27. 27. Secure work across all platforms with Enterprise Mobility + Security Suite Manage all of your corporate apps and data with Intune Classify, label, encrypt files and data with Azure Information Protection Protect against identity-based attacks with conditional access policies Separate corporate & personal data in Office mobile apps Personal apps Managed apps
  28. 28. Manage on the go with the Office 365 Admin App Push notifications for Message center and Service Health Message center updates Partner integration User, license & resources management capability
  29. 29. Enabled by AI, Machine Learning, Microsoft Graph Automate tasks within the apps Surface curated content and connections Get insights about business performance Create better work habits with personalized insights
  30. 30. Connect to data from any public, private or corporate source Provide a 360° view of your business with live, visual dashboards Analyze millions of rows of data with Excel in-memory performance Visualize hierarchical, financial and geospatial data with new charts Publish your data from Excel directly to Power BI Pro
  31. 31. Built-in intelligent security Privacy by design Transparent operations Compliance leadership Manageability and control
  32. 32. Compliance Broadest standard support: ISO27018, HIPPA, EU Model Clauses & more Meet compliance obligation for data access with Customer Lockbox Monitor & investigate events related to your data with full audit tracking Reduced cost & risk with in-place intelligent Advanced eDiscovery HIPPA -Health Insurance Portability and Accountability Act Trust Center :_ us/trustcenter/cloudservices/office365
  33. 33. Privacy Customer is the owner of their data We do not mine customer data for advertising purposes Privacy controls enable you to configure your company privacy policies Microsoft advocates for data privacy on behalf of customers Microsoft safeguards customer data with strong contractual commitments
  34. 34. Built-in enterprise protection Encrypt your data & restrict access using Azure Information Protection Safeguard information with Data Loss Prevention Restrict unauthorized data sharing across apps & devices with Intune Prevent data leaks with support for Windows Information Protection Identify, label, classify, set policies to help protect information
  35. 35. Security Challenges
  36. 36. Gain enhanced visibility and context into your Office 365 usage and shadow IT – no agents required. Identify high-risk and abnormal usage, security incidents, and threats Shape your Office 365 environment with granular security controls and policies Advanced Security Management Enhanced visibility and control for Office 365
  37. 37. Demo…… Walkthrough on the Office 365 admin center
  38. 38. What’s new in Office 365 ?
  39. 39. Office 365 couple of years back :
  40. 40. The current reality …..
  41. 41. • Microsoft To Do –Released two weeks back • Office 365 groups • Power BI Latest cool apps :
  42. 42. 1) Simplicity 2) discoverability and Share 'ability 3) Mobile and 4) Built-in security and easy to manage. Office 365 video:
  43. 43. Distribution groups Shared Inbox Shared Calendar SharePoint Document Library Shared OneNote Notebook SharePoint Team Site Planner Office 365 groups (officially called as Outlook Groups:
  44. 44. Office 365 and Azure services run Yammer Group SharePoint Document Library Shared OneNote Notebook SharePoint Team Site Planner Yammer in Office 365 :
  45. 45. Microsoft Planner :
  46. 46. • “Microsoft Teams” -The new chat-based workspace in Office 365 that has built-in access to SharePoint Online, OneNote & Skype for Business Online • Main focus areas : 1. Chat for today’s teams 2. A hub for teamwork 3. Customizable for each team 4. Security teams trust Detailed explanation :_ teams-in-office-365/ Microsoft teams in Office 365 :
  47. 47. Formerly called as Delve Analytics Insights on the time in meetings for the most impact Track your email read rates & response times Know how you spend your time at work Only you can see your dashboard Set & track goals for time in core work activities
  48. 48. Wunderlist app Microsoft To-Do(Preview):
  49. 49. Demo…..
  50. 50. Release Options This is the default option where you and your users receive the latest updates when they're released broadly to all Office 365 customers. This gives you extra time to prepare your support staff and users for upcoming changes. With this option, you and your users can be the first to see the latest updates and help shape the product by providing early feedback. First Release is an Opt-In experience. STANDARD RELEASE FIRST RELEASE First Release Select People allows organizations to define specific users to receive early access to features and functionality. First Release Select People is an Opt-In experience. FIRST RELEASE SELECT PEOPLE Test Tenant IT Pros in Prod
  51. 51. Office 365 secure score :
  52. 52. What is Identity? Enable the right individuals to access the right resources at the right times and for the right reasons Identity management in Office 365 :
  53. 53. What is identity? User File s Conversation s Files, emails Message s Event s Colleague s People People & Groups Event s
  54. 54. Access to all these apps from diff devices On-premise Managed devices Private cloud
  55. 55. • Microsoft’s “Identity Management as a Service (IDaas)” for organizations • Common identity platform for all commercial services • Azure Active Directory supports identity across Azure, Office 365 and 3rd party clouds • Evolved to manage an organization’s relationships with its customers/citizens and partners (B2C andB2B) Azure Active Directory momentum ~85% Fortune 500 companies on Microsoft Cloud (Azure, O365, CRM Online and PowerBI) >10M Organizations using Azure Active Directory to manage identity data +750M User accounts on Azure Active Directory 1.5T Azure Active Directory authentications since the release of the service +110K Third party applications used with Azure Active Directory each month <1.3B Authentications every day on Azure Active Directory
  56. 56. User Microsoft Account Ex: User Organizational Account Ex: Microsoft Account Microsoft Azure Active Directory
  57. 57. On-premise identity On-premise identity Office 365 identity models Azure AD Connect Federation Azure AD Connect Zero on-premise servers Synchronised Federated Cloud On-premise directory On-premise directory
  58. 58. ?
  59. 59. Cloud Identity Model USER ACCOUNTS AzureADUse r
  60. 60. When to use this Distributed, Mobile Workforces work well Rich profiles for distributed workforce You have a small IT department and budget
  61. 61. Synchronized Identity Get your on-premises identity to the cloud.
  62. 62. On-premise directory AzureAD Connect PASSWORD HASHES USER ACCOUNTS PASSWORD HASHES USER ACCOUNTS User sign-in Synchronized identity model
  63. 63. When to use this You already have an on-premises directory You’re know you’re going to want to move to Federated Identity You know your AD health is good
  64. 64. Federated Identity Balance on-premises and cloud requirements
  65. 65. On-premise directory Federated Identity Model AzureAD Connect AD FS PASSWORD HASHES USER ACCOUNTS PASSWORD HASHES USER ACCOUNTS User sign-in Authentication Authentication
  66. 66. Customer Premises AD AAD Connect Skype for Business Online SharePoint Online Exchange Online Active Directory Federation Server Trust IdP IdP
  67. 67. Useful Resources for Office 365:
  68. 68. Recap :
  69. 69. MILESTONES • GA new admin center NEW REPORTS • SharePoint activity • OneDrive for Business activity • Mailbox storage • Usage Reports PowerBI Content Pack Preview • Usage Reports API Preview • Retirement of old admin center • License used • Email clients • Office 365 groups • Skype clients • Yammer clients • SharePoint clients • OneDrive for Business clients • Yammer groups • Public – Reporting APIs • Deprecate Old APIs insights • Office 365 China support • Office 365 Germany support • Investigate further reporting improvements: Report scheduling, Email digest
  70. 70. us/learning/course.aspx?cid=20347 Conclusion:
  71. 71. Questions ????????? Thanks for joining me today