VisibleThread Users Conference 2018 - Contract Reviews Challenges Before & After VisibleThread Docs | Cobham

1. Contract Review Challenges
Before & After VT Docs
Kyle Peterson - Contracts Administrator

2. COBHAM PRIVATE
Cobham
Contracting
Environment
Incumbent Review
Process
01 02 03 04
New VT Process Future State

3. COBHAM PRIVATE
Cobham

4. COBHAM PRIVATE
Background
Cobham Mission Systems - Orchard Park, NY
Capabilities:
• Oxygen Systems
• Space Life Support
• Space Propulsion
• Tactical Control Systems
Contracts Team:
• “Lean and Mean”
• Internal customer service
• Prioritizing resources
and tasks is vital

5. COBHAM PRIVATE
Desired FAR-DFARS Analysis Output
• Ensure site compliance with flowdowns
• Confirm site subcontract flowdowns reflect the contract/PO in
question
• The discovery and review of new FAR-DFARS for site
compliance and flowdown if required

6. COBHAM PRIVATE
Before VT
Incumbent Process
Combing for clauses
incorporated into text and/or
by reference.

7. COBHAM PRIVATE
• Run all FAR-DFARS against site compliance matrix to ensure
compliance and to determine if functional guidance is
required.

8. COBHAM PRIVATE
• Copy paste clauses into excel to compare against Cobham
Standard Flow downs to ensure all required clauses are flowed
to supply chain.

9. COBHAM PRIVATE
Before VT: Bottom Line
• Time intensive
• Turnaround time is essential when RFPs are due and large
purchase orders need to be processed
• Juggling multiple spreadsheets
• Not enough time spent on value added activities

10. COBHAM PRIVATE
Goals for New VT Process
• Analysis Outcomes Remain the same:
• Site compliance
• synchronized flow between prime contract and subs
• New FAR-DFARS
• Reduce manual document review
• Clear, actionable breakdown

11. COBHAM PRIVATE
With VT
• Customizable dictionaries are a game changer
• No more copy/paste and vlookups

12. COBHAM PRIVATE
Using VT
• Clear deliverable
• Targets exactly what needs to be highlighted to the
sales/supply chain team

13. COBHAM PRIVATE
Multifaceted Benefits
• Ability to search for “blank” clauses which aren’t included in
Cobham standard flow downs (dictionaries)
• Highlight to supply chain
• New clauses can be analysed and than added to the
dictionary to ensure they are flown down in the future
• Shredding multiple flowdown documents  one output

14. COBHAM PRIVATE
After VT: Bottom Line
• Same day turnaround
• Reduces “manual” contract review by 1 hour/contract
• Doubled output from February to March
• Audit deliverable
• More time available for value add activities
• Legal/regulatory analysis
• Contract terms negotiation

15. COBHAM PRIVATE
Future State
• Move beyond the regulatory/flow down sphere
• SOW Analysis
• “shall,” “must,” etc.
• VT “Compliance Matrix Scan” dictionary
• Quality Function
• Breakdown specifications, quality clauses, SDRLs

16. COBHAM PRIVATE