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SCM Project.pdf
- 1. PROCUREMENT FOR CONSTRUCTION PROJECT I. PROCEDURES II. PROCUREMENT PLANNING III. MONITORING & CONTROLLING TOOLS IV. STRATEGIC PROCUREMENT
- 2. I. PROC. PROCEDURES • PROCUREMENT METHODS • NEGOTIATION & AUTHORIZATION LEVEL • AGREEMENT TYPES • PROCUREMENT KPI
- 3. PROCUREMENT METHODS VERIFIKASI CALON PENYEDIA RFQ & BOQ DOKUMEN PENAWARAN KLARIFIKASI NEGOSIASI LOI/SURAT PENUNJUKAN KONTRAK SURAT PERMINTAAN PENGADAAN PENAWARAN KLARIFIKASI NEGOSIASI PERJANJIAN PEMESANAN (PO) PEMBELIAN LANGSUNG (KONVENSIONAL, UNTUK NILAI PENGADAAN < 50 JT RUPIAH) PEMILIHAN LANGSUNG (LELANG KONVENSIONAL, UNTUK NILAI PENGADAAN 50 JT S/D 25 M RUPIAH) VERIFIKASI CALON PENYEDIA UNDANGAN ESCM & TOR AANWIJZING VERIFIKASI DOKUMEN PENAWARAN LOI/SURAT PENUNJUKAN KONTRAK PELELANGAN UMUM (E-SCM, UNTUK NILAI PENGADAAN > 25 M RUPIAH) VERIFIKASI CALON PENYEDIA RFQ & BOQ DOKUMEN PENAWARAN KLARIFIKASI NEGOSIASI LOI/SURAT PENUNJUKAN KONTRAK PENUNJUKAN LANGSUNG (UNTUK NILAI PENGADAAN S/D 100 JT RUPIAH ATAU MATERIAL YG DISUPLAI ANAK USAHA ATAU VENDOR SPESIALIS-TIDAK BISA DISUBTITUSI) 1 2 3 4
- 4. NEGOTIATION & AUTHORIZATION LEVELS ESTIMATED CONTRACT AMOUNT < IDR 5M IDR 5M < ESTIMATED CONTRACT AMOUNT < IDR 25M ESTIMATED CONTRACT AMOUNT > IDR 25M OP. DIRECTOR DIV I PROJECT X PROJECT Y DIV II PROJECT Z
- 5. AGREEMENT’S TYPES SPP (SURAT PERMINTAAN PENGADAAN) • COMMON MATERIALS • LOW QTY. • SHORT LEAD TIME PROCUREMEN PROCESS • PRIORITY FOR LOCAL SOURCING • EVALUATION BY UNIT PRICE • APPROVED BY PM PO (PERJANJIAN PEMESANAN BARANG) • SHORTER VALIDITY TIME • SIMPLE PAYMENT TERMS • NO SPECIAL CONDITIONS REQUEST FOR QUOTATION • SPECIAL MATERIALS/WORKS • LONGER LEAD TIME • PLANNED & SCHEDULED PROCUREMEN PROCESS • TECHNICAL & COMMERCIAL EVALUATION • CAN BE TWO STAGE NEGOTIATION • APPROVAL DEPENDS ON CONTRACT AMOUNT CONTRACT • LONGER VALIDITY TIME • MORE COMPLETE PAYMENT TERMS • GENERAL CONDITIONS & SPECIAL CONDITIONS PURCHASED ORDER CONTRACT
- 6. PROCUREMENT’S KPI TARGET LEVEL WEIGHT UNIT KPI LAG LEAD & GOALS NO 5 4 3 2 1 E >15 15>E>10 10>E>5 5>E>0 E<0 80 % Efisiensi Pengadaan Pencapaian Margin Proyek 1 N >800 800>N>750 750>N>60 0 600>N>500 N<500 10 Poin Vendor Performance Index Servis kepada Stake Holder 2 N >800 800>N>750 750>N>60 0 600>N>500 N<500 10 Poin Vendor Satisfaction Index Servis kepada Stake Holder 3 100 TOTAL
- 7. II. PROC. PLANING • ORGANIZATION CHART • PROCUREMENT PLAN • RISK IDENTIFICATION • TRANSPORT MAP/PLANNING
- 8. ORGANIZATION CHART PROJECT’S PROCUREMENT MANAGER BUYER/PROC. ENGINEER 1. SEND RFQ TO VENDORS 2. PREPARE TBE & CBE 3. COORD. FOR CLARIFICATION & NEGOTIATION MEETING 4. PREPARE CONTRACT DRAFT & AMENDMENT 5. MONITORING FOR PAYMENT EXPEDITER 1. COLLECT & SUMMARIZE VENDOR MONTHLY PROGRESS REPORTS 2. COORD. FOR VENDOR MONTHLY MEETING 3. LISTING & REPORTING TO PROJECT MANAGER FOR MAJOR VENDOR’S ISSUE 4. CHECK VENDOR PROGRESS IN FACTORY LOGISTIC/TRANSPORT 1. PLANNING MATERIALS TRANSP. MODE TO PROJECT SIDE 2. COORD. TENDER FOR TRANSPORTER 3. MONITORING MATERIALS DELIVERY STATUS 4. PREPARE DOCUMENTS FOR IMPORT MATERIAL CONTROL 1. MATERIALS INVENTORY REPORTING 2. PLANNING INVENTORY MATERIALS ARRANGEMENT ADMIN 1. PREPARES PROJECT’S PROC. MONTHLY REPORT 2. CONTRACT & PO DOCUMENTATION 3. COLLECT PAYMENT DOC. FROM VENDOR
- 9. PROCUREMENT PLAN PROCUREMENT PLAN INTERNAL PROCEDURES & POLICIES MASTER BUDGET MASTER SCHEDULE To be prepared prior to Project Execution phase
- 10. PROC. PLANS
- 11. RISK IDENTIFICATION •Inferior plans and specification •Lack of communication & coordination •Inadequate technical capabilities •Internal financial problems INTERNAL •Productivity inefficiencies •Work quality problems •Delivery reliability SUPPLIER •Slow payment •Lack of communication & coordination OWNER •Raw materials price fluctuation •Currency fluctuation •Energy price fluctuation •Materials scarcity MARKETS •Rising tax rates •Rising labor cost (UMR) GOVERNMENT •Natural catastrophe •Plague disease •Cargo accident •Political instability NATURE & OTHERS LESS MANAGEABLE
- 13. JAKARTA (INGGOM) PORT PANTOLOAN PORT SUPLIER 3 SUPLIER 2 SUPLIER 1 JKT. PRIOK/SBY. PERAK PORT SINGAPORE PORT FCA KOREA FCA JEPANG FCA EROPA FCA VIETNAM PROJECT SITE 2 OVERSEAS INDONESIA : Mother Vessel : Regular General Cargo : LCT / Barge : Trailer / Container Legend 2PL 2PL 3PL 3PL 3PL 3PL Warehouse Warehouse 2PL 2PL SUPLIER 4 SUPLIER 5 3PL 3PL 3PL 3PL SHIP TO SHIP 4 3 1
- 14. III. MONITORING & CONTROLLING TOOLS • INTERNAL MONITORING • PROC. MONTHLY REPORTS • VENDOR MONTHLY REPORTS
- 15. MONITORING-CONTROLLING TOOLS TECHNIQUE • Procurement Eff. Reports • Vendor Performance Index • Vendor Satisfaction Index (Each 3 Months) • Procurement Risk Register MONTHLY REPORTS (HIGHER MANAGEMENT) • Contract/PO Monitoring • Expediting Monitoring • Vendor’s Monthly Progress Report • Issue Log INTERNAL MONITORING SHEET • Vendor Monthly or Bi-weekly Meeting • Factory Visit VENDOR MEETINGS
- 18. MONTHLY REPORTS EFFICIENCY REPORT - SUMMARY EFFICIENCY REPORT - DETAIL
- 21. VENDOR MONTHLY REPORTS ENGINEERING PROGRESS PROC. PROGRESS OVERALL PROGRESS
- 23. IV. STRATEGIC PROCUREMENT • HIERARCHY LEVEL OF PROCUREMENT • SUPPLY CHAIN NETWORK/MAP • COST SAVING STRATEGY
- 24. HIERARCHY LEVEL OF PROCUREMENT STRATEGIC PROCUREMENT PROJECT’S PROCUREMENT • Set Corporate Level Goals • Data Analyze & Demand Planning • Develop Procurement Procedure • Develop Templates & Standards
- 25. SUBCONTRA CTORS OEM MECHANICAL COMPONENTS (HEAT EXCHANGER, FILTERS, VALVE, BOLT, ETC.) STEEL REBAR MILLS CEMENT MILL PRECAST AGEN/DIS TRIBUTOR STEEL FABRICATOR & METAL FORMING TIER 4 TIER 3 TIER 2 TIER 1 TIER 1 TIER 2 READY MIX CONCRETE TOKO BANGUNAN STEEL MILLS (STEEL PLATE, PIPE, TUBE, ROD, ETC.) OTHER MILLS/FACTORY (CABLE, CONDUCTOR, SEMI CONDUCTOR, ISOLATOR, ETC. OEM ELECTRIC & ELECTRONIC COMPONENTS (SWITCH, RELAY, SENSOR, CONTROLLER, ETC.) OEM PRIME MOVER (MOTORS, ENGINE, TURBINE, HYDRAULIC & PNEUMATIC SYSTEM VENDOR MECHANICAL EQUIPMENT OWNER CUSTOMER CUSTOMER CUSTOMER CUSTOMER 2PL 2PL 2PL MANAGED MONITOR NOT MANAGED NOT MONITOR LEGEND UPSTREAM DOWNSTREAM 2PL 2PL METAL FEROUS LIMESTONE METAL NON FEROUS (COPPER, ALUMUNIUM , NICKEL, LEAD) CLAY GYPSUM SILICA SAND POLYMERS VENDOR ELECTRICAL EQUIPMENT VENDOR ELECTRONIC & IT SYSTEM 2PL WAREHOUSE 3PL MAIN CONTR ACTOR INTERNAL RAW MATERIAL PROJECT’S SUPPLY CHAIN NETWORKS
- 26. COST SAVING POTENTIAL Scopes management Subcontracting or self-managing Contract standardization Lowering materials spec. Optimize design to reduce qty. Simplified procurement process Utilize ERP Utilize E-proc Utilize E- payment Reduce qty. for bulk materials Controlling “wild” purchasing request. Sourcing matl./eq. from Asian countries Local site purchasing Framework Contract Strategic partnership Centralize purchasing Supplier/subcont. evaluation (track records, finance & tech. capabilities, etc.) Optimize terms of payment 5-15% 5-15% 2-10%