Simple yet effective ways to reduce your impact! Share with staff - create your own "Meeting in Box" to accommodate your needs, have re-useable trays, serving utensils and containers on hand. Make electronic notes and contacts available for your group, etc.... More tips available on www.SimplyGreen.biz

1. July 2010
Green Meetings
Yvette Little, TogetherGreen Fellow
www.SimplyGreen.biz

2. Green Meeting Procedures
Protect the
Triple Bottom Line
‣ Environment - Wiser Resource Usage
‣ Society - Expecting Smaller Impacts
‣ Profit - Saves Time & Money

3. Most people are concerned about
the environment and willing to do
their part to help ~ ~ ~
particularly if we make it ...
➡ Convenient
➡ Fun for them
➡ Don’t detract from event’s primary purpose

4. Sustainable Solutions
Be Environmentally Responsible ...
Implement easy, economical and practical
solutions to reduce your impact on our
community resources.
Bottom Line: Reduce Impact!

5. Planning Green Events
✓ Detail
✓ Planning
✓ Preparation
✓ Development
✓ Focus

6. Green Meeting Tips
✤ Simple Green Meeting Practices can lead
to multi-level sustainable meeting
practices to help your triple bottom line.
✤ Lead your meetings by positive, pro-active
example so others will follow...

7. Simple Steps:
Food & Beverage
✤ Use re-useable cups (or eco-friendly alternatives such as bio-degradable cups)
✤ Opt for bulk dispensers vs. individually packaged food
and beverage items (ex: re-useable trays & bowls)
✤ Recycle cans and bottles if serving individual drinks and
provide pitchers for water refills
✤ Provide visible recycling containers
✤ Provide napkins, plates and tableware made from bio-
degradable or recycled materials

8. Simple Steps:
Reducing Carbon Footprint
✤ Select central meeting locations and encourage mass
transportation or car-pooling options
✤ Reward staff for innovative ideas and best practices
✤ Teleconference or video-conference alternatives
✤ Buy Local! Support Backyard Economics...

9. Simple Steps:
Save Human Energy & Time
✤ Standardize Meeting Processes
✤ Provide Electronic Contact Information
(.csv file or Excel)
✤ Provide Electronic Notes (or a short outline)
- or better yet... have attendees access notes from
your website to download if they wish.
Better visibility/usage of your own website!
Easier to keep materials current

10. Simple Steps:
Conserve Resources
✤ Use Print Preview & Adjust Your Margins!
✤ Print on FSC Certified or recycled paper (Ink?)
✤ Print materials double-sided
✤ Use partitioned rooms for improved control
of necessary lights and air temperature
✤ Begin promptly!
Value people’s time and energy

11. Green Meeting Practices
are becoming more & more expected
✴ Studies show that the community is
demanding more social responsibility from
businesses
✴ Be a pro-active leader: lead your colleagues
on a more positive, environmentally-
friendly pathway

12. The success
of your meeting
is in the details...

13. Green Event Benefits
➡ Reciprocal Benefits: Positive, Pro-Active Partnerships
➡ Key resources/established relationships
enables a more successful event
➡ Make it as easy as possible for your event
attendees to “go green” ... and our community
wi% fo%ow!

14. Leave a Smaller Footprint
➪ Resources are less depleted
➪ Recycling is easy
➪ Landfill fees are reduced by less garbage
➪ Time, Money, & Energy are all reduced

15. Driving Positive Standards
Corporate Responsibility
➡ Transform our community culture to expect
green solutions and innovative alternatives
➡ We all have a role to play in creating a more
sustainable environment in our local
community and around the globe.

16. Social Marketing
Promote Green Meetings!
& encourage others to do the same...
Environment + Society + Profit
Balance your triple bottom line...
& Save Money, Time & Human Energy!

17. Stakeholder
Responsibility
‣ Demonstrate values and responsible practices
‣ Many companies are integrating corporate
responsibility into business operations to
reflect the company’s core values, mission,
vision and policies.

18. Win-Win
✓ Resources are preserved.
✓ Energy is reserved.
✓ Water is conserved.
✓ Smaller Impacts: Your event leaves less of a footprint.
✓ Simplicity: Recycling is easy to access during event.
✓ Landfill fees are reduced by less garbage sent.
Valuable space is conserved.
✓ Savings of Time, Money, & Human Energy.

19. What will you do next?
Thank you for your time!
Questions? Yvette@SimplyGreen.biz