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Exhibition organizers

  1. Top 10 Useful Tips of Exhibition Organizer in Raipur
  2. What is Exhibition? It is an organized presentation and display of a selection of items. In practice, exhibitions usually occur within museums, galleries and exhibition halls, and World's fairs. Exhibitions can include many things such as art in both major museums and smaller galleries, interpretive exhibitions, natural history museums and history museums, and also varieties such as more commercially focused exhibitions and trade fairs.
  3. 10 tips for organizing an Exhibition
  4. 1. Good planning and organisation Make a list of everything you have to do. It could include design, contracts, loans, transport, customs, licensing, insurance or indemnity, couriers, copyright, display cases, web page, education programmes and marketing. Make sure you have enough time for last minute changes or unforeseen problems.
  5. 2. Adequate budget Money is not the most important thing but you must match your exhibition to your budget. Know exactly what the budget is and stick to it. You can always expand if more money comes in.
  6. 3. Documentation Set up good systems for logging objects, loans, dates, etc., and keep track of everything. Sign and date agreements. Keep records.
  7. 4. Team work Every exhibition calls for teamwork. Have one team leader and regular team meetings.
  8. 5. Good communication & negotiation Make sure everyone in the team knows what is happening and when. Talk to each other and have frequent communication with lenders and contractors. Most difficulties can be solved by negotiation.
  9. 6. Keep to the schedule All exhibitions are time-bound, under pressure and with fixed deadlines. Have someone in charge of the schedule who makes sure everything is on time and who can take action if things start to slide. Make sure the schedule is written down and available for everyone. It should set out all the key stages and milestones of the project with dates and the named responsible person. Activities can be plotted on the chart to make sure programme is on time.
  10. 7. Clear areas of responsibility Make sure everyone’s role is clear so that there are not “too many cooks…” Who is responsible for making decisions and who has the last word?
  11. 8. Emergency response Know what to do if things go wrong. Have the team do a risk assessment at the outset and draw up a response plan. Make sure everyone knows the plan.
  12. 9. Good maintenance Make sure the exhibition looks as good on the last day as at the opening. As presentation is very important in such occasions.
  13. 10. Legacy And when the exhibition closes, make sure all the hard work leaves something behind. A website, catalogue, workshop, app or partnerships can all continue to provide benefits long after the items have gone home. Any exhibition can be a success with careful planning and good organisation.
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