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Iso 18001 health_and_safety_manual
1. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 1
Company Registered Number: 5045144
VAT Registration Number: 833 2781 27
Contact Name: Ian Bowers
Company Address: Units 1-6
The Old Station
Higham
Bury St Edmunds
Suffolk
IP28 6NL
Tel: 01284 812520
Fax: 01284 811166
Web Site: www.aranservices.co.uk
E- Mail: ian@aranservices.co.uk
This manual and the information contained therein is the property of ISO Quality Services Ltd. It must not be reproduced or otherwise disclosed without prior consent in writing from ISO Quality Services Ltd.
2. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 2
MANUAL IDENTIFICATION
This document is a Controlled copy.
Copy Number 1 of 1
Issued to: Ian Bowers
Title: Quality Manager
Holders of controlled copies will be advised of any amendments or subsequent issues.
Signed:......................................Managing Director.
3. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 3
CONTENTS
Pages
1. Company Information Page
2. Manual Identification
3. Contents
4. Scope of Certification
5. Organisation Foreword
6. Organisation Profile
7. Organisation Chart
8-10 Occupational Health & Safety Statement
11. Manual Control
12. Manual Control – Continued
13. Revision & Amendment Register
14. Abbreviations, Terms & Definitions
15. Abbreviations, Terms & Definitions - Continued
16. Abbreviations, Terms & Definitions – Continued
17 Correspondence Between OHSAS 18001:2007, ISO 14001:2004 and ISO
ISO 9001:2008
18. Correspondence Between OHSAS 18001:2007, ISO 14001:2004 and ISO
ISO 9001:2008 - Continued
19. Management System Elements
20. 4.1 General Requirements
21-40. 4.2 OH&S Policy
41-44. 4.3 Planning
45. Flow Chart Process for Safety Management Team
46-54. 4.4 Implementation and Operation
55-61. 4.5 Checking and Corrective Action
62. 4.6 Management Review
64. Operating Procedures
65-67. Compliance Evaluation Operating Procedure
4. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 4
SCOPE OF CERTIFICATION
This manual covers the products and services offered by
Aran Services Ltd included in the scope definition below:
Energy Efficiency “Whole House” Solutions
The Management System is designed to meet the requirements of:
OHSAS 18001:2007
Certification covers activities at the site address specified on the cover sheet
of this Manual and associated operations.
N.B.
Holding manuals appertaining to the operation of BS OHSAS 18001:2007 within your company, does NOT imply compliance to al the necessary Health and safety requirements nor does it imply that ISO Quality Services Ltd., or associated companies, are acting as your nominated competent “persons” or consultants on Health and Safety legislation or requirements.
“This responsibility rests solely with your company and associated interests.”
ORGANISATION FOREWORD
5. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 5
This Occupational Health and Safety Manual and associated documentation is the means by which the Organisation (hereinafter referred to as Aran Services Ltd) satisfies the requirements of its staff and any other interested parties, particularly with regard to Management responsibility.
Top Management is obliged to ensure that its OH&S Policy is understood by its employees, and that its procedures are implemented and maintained at all times. This OH&S Manual is in accordance with the requirements of OHSAS 18001:2007. The OH&S management system shall be periodically and systematically reviewed by Management and checked by audits both internal and external.
Top Management is responsible for the control of all matters pertaining to the implementation of Operational Health and Safety procedures.
The assurance of OH&S is fundamental to all the work undertaken by Aran Services Ltd and all personnel at every level in the Aran Services Ltd structure shall practise the procedures established.
ORGANISATION PROFILE
6. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 6
Aran Services are dedicated to providing householders with cost effective energy efficiency solutions that not only reduce household running costs, but limit the impact that you and your family have on the environment by cutting down your carbon dioxide emissions.
Operating from purpose-built premises in the centre of the Eastern Region, the company offers a ‘Whole House’ solution to the energy efficiency challenge, based on the understanding that every element of a building’s energy consumption should be considered in order to increase its overall energy efficiency and reduce its carbon footprint.
Since our formation in 2004, Aran Services Ltd has striven to provide its customers and clients in both public and private sectors with excellence in the field of energy efficiency.
At Aran Services Ltd our skilled workforce of installers, surveyors and managerial staff are focussed on providing an exceptional customer service, employing a range of services from initial energy assessment through to the installation of renewable energy technologies in order to provide our clients with the best possible energy efficiency solution. We pride ourselves on our professionalism, a fact reflected by our membership of the appropriate trade bodies and our commitment to continuous staff training.
We continue to work closely with government bodies and energy suppliers to ensure access for our clients to the various and evolving grant funding streams that can reduce the cost of energy efficiency.
Issue: 1.0 Rev: 0
ORGANISATIONAL CHART
8. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 8
The continuing policy of Aran Services Ltd is to provide a professional and efficient OH&S policy to meet our commitment to improving health and safety performance.
The Management Team bears the responsibility for establishing, maintaining and implementing the system for controlling those particular activities for which they are responsible. We undertake to ensure that, through instruction, practical example and training that health and safety is the aim of all members of Aran Services Ltd and that each employee has a proper understanding of the importance of the OH&S policy function and its direct relevance to the success of Aran Services Ltd.
Equally every employee is responsible for, and will be trained to perform the duties required by his or her specific role. Further Aran Services Ltd will ensure that any sub-contractors employed for a particular function will meet specified requirements and will accept the responsibility for their work.
The OH&S policy of Aran Services Ltd will be documented, implemented, and maintained together with a commitment to continual improvement of the OH&S policy as well as complying with the current OH&S legislation any other such policy to which Aran Services Ltd either currently or intends to subscribe.
We hereby certify that this Occupational Health and Safety Manual accurately describe the OH&S System in use within Aran Services Ltd to meet the requirements of OHSAS 18001:2007.
The OH&S policy will be monitored regularly under the Managing Director’s ultimate responsibility with regular reporting of the status and effectiveness at all levels.
STATEMENT OF GENERAL POLICY
It is the policy of Aran Services Ltd to comply in full with all the legal obligations that relate to the health, safety and welfare at work of all our employees and others who may be affected by our activities.
In particular the Company will:-
a) provide and maintain equipment and machinery that is safe and without risks to health;
b) ensure safety and the absence of risk to health in connection with the use, handling and storage of articles, equipment and chemical substances;
c) provide and maintain working environments and all means of access to and egress from which are safe and without risks to health;
d) provide and maintain services to our Clients that, so far as is reasonably practicable, are safe and without risks to health
e) provide necessary information, instruction and training to ensure the health and safety at work of all our employees and sub contractors.
9. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 9
Our policy cannot be implemented without the full co-operation and support of all Aran
Services Ltd employees and subcontractors who are expected to play a full and active part in
putting this policy into practice. Employees are encouraged to raise any concerns and
suggestions for improvements in the safe working arrangements at all levels within the
Company. Safe working is a team effort with everyone playing a vital part.
Safety in all our activities can only be ensured if all employees take an active interest in the
safety of the activity or work they are doing and follow agreed safe methods of work. Every
individual in the Company has a legal and moral responsibility for the safety of themselves,
the people they work with and the public that could be affected by their work.
Aran Services Ltd will ensure that adequate management and administrative resources are
provided to put this Policy into effect in recognition of all its obligations outlined above.
All activities undertaken in connection with our business will be risk assessed and written
down to provide a clear approach to the future management and control of that risk.As a
matter of policy, responsibility for the management of health and safety rests with the
managing partners.
This Policy will be annually reviewed and modified accordingly.
Safety and health issues are an integral part of all work; any initiative or comment from
anybody will always be welcomed to improve this Policy.
Signed:-
Kaz Morris, Managing Director
Date:- 04/02/11
Signed:-
Simon Lansdown, Director responsible for H&S
Date:- 04/02/11
10. BS OHSAS 18001: 2007 MANUAL
Issue: 1.0 rev 1 September 2011 10
Signed:-
Ian Bowers
Business Development and Marketing Director
Date:- 04/02/11