Getting Started presentation for AMICAL 2012 conference.

1. The Nuts & Bolts of Getting Started with Institutional
Repositories & Open Access
Abby Clobridge AMICAL Conference
Director, Clobridge Consulting 4 April 2012
aclobridge@clobridgeconsulting.com American University of Sharjah

2. Overview
1) Agenda for Today
2) Institutional Repositories & Open Access
3) Interoperability
4) Thinking about the future

3. Today’s Agenda
Part 1: Strategic Planning
Part 2: Getting Content into Repositories
Part 3: Emerging Themes in Scholarly
Communication – Digital Curation, Metrics,
Altmetrics

4. Approach for Today
- Definitions and foundations (presentation)
- Individual reflection – how can this be
applied within my institution/environment?
- Discussions, brainstorming, reporting back
- Afternoon break-out sessions
- Questions, comments?
- Twitter & Google+

5. Late 1990s/2000s – Turning point for libraries, the information ecosystem,
scholarly communication, technology

6. The Information Lifecycle
creating
Support collecting
for describing information.
curating
disseminating
preserving

7. How do we access
information? Who
has access to
information? What
are the barriers to
access?
How do we define
information today?
How can we use, How can we
How can we
reuse, manipulate, ensure access
harness ICT to
interact with and work with to born-digital
information in information and information in
new ways? data? the future?
2000s: How do we think about information and knowledge?

8. Institutional Repositories
“In my view, a university-based institutional
repository is a set of services that a university offers
to the members of its community for the
management and dissemination of digital materials
created by the institution and its community
members.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for
scholarship in the digital age.’

9. IR Content
Pre-prints & post-prints (peer-reviewed articles)
Born-digital scholarship
Enhanced publications
Data sets
Electronic Theses & Dissertations
Open Educational Resources (OERS)
Grey literature – conference proceedings, technical
reports
Archival materials from the institution

10. Institutional Repositories
“… It is most essentially an organizational
commitment to the stewardship of these digital
materials, including long-term preservation where
appropriate, as well as organization and access or
distribution.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for
scholarship in the digital age.’

11. External to libraries
Berlin
Library initiated Declaration on
Budapest Bethesda Open Access
Open Access Statement to Knowledge
Electronic Initiative on Open in the Sciences
Digitization
Theses & (2002) Access and
of archival
Dissertations Publishing Humanities
collections
(ETDs) (2003) (2003)
Late 1990s – 2000s

12. Changing Scholarly Information Landscape
• Demand for immediate, complete access to materials.
• Support for new forms, new content types.
• Continually-evolving landscape.
• Uses ICT for redefinition of our work.
• Usage data  measure value.

13. Open Access (OA)
“Open-access (OA) literature is
digital, online, free of charge,
and free of most copyright and
licensing restrictions. What
makes it possible is the internet
and the consent of the author
or copyright-holder.”
– Peter Suber, A Very Brief
Introduction to Open Access

14. Open Access
Two kinds of free:
1) Free cost – to
consumers
2) Free of usage
restrictions, access
limitations

15. Purpose of OA
To use Information
Communication Technology
(ICT) to increase and
enhance
dissemination of
scholarship.

16. What does this mean?
Through Open Access…
- Increased access
- Further, broader (global) dissemination
- Impact of research increases
- Increased visibility
- Funding dollars have more impact

17. Two Methods for Open Access:
1) Publish in an Open Access journal. [gold
OA]
2) Publish in any peer-reviewed journal and
deposit refereed version in an Open
Access repository. [green OA]
Peer-review is critical for either method.

18. Over 2000
repositories
registered.
2012
State of Open Access & Digital Repositories Today
Directory of Open Access Repositories (OpenDOAR) – www.opendoar.org
Repository 66.org – Repository Maps – maps.repository66.org

19. Over 7000
journals
registered.
2012
State of Open Access Journals Today
Directory of Open Access Journals – DOAJ – www.doaj.org

20. • OA Monographs
Types of • Enhanced publications
Repository • Linked data
Content • Grey literature
• ETDs
• Digitized materials from archives & museums
• Open Access repositories
Types of
• Open Educational Resources (OER) repositories /
Repository
learning object repositories
Systems
• Learning management systems / courseware
• Digital asset management systems (DAMs)
• Current Research Information Systems (CRIS)
• ePortfolios
2010s – Repository landscape continues to change

21. • Research funding agencies
Stakeholders • Publishers
• Researchers
• National policy makers
• NGOs
National mandates? Denmark, Spain…
UNESCO,
European OECD, FAO,
Commission – Broadband
National
Wellcome FP7 Open Commission
Institutions
of Health Trust Access Pilot
2010s – Repository landscape continues to change

22. The real value of Open Access lies in the potential to aggregate research
outputs, present information in different ways, and allow for new types of
data extraction and analysis – all possible because of interoperability.

23. New IR Services, Challenges
• Emphasis on curation services
• Changing relationship with faculty &
researchers, publishers
• Organizational challenges are vast
• Technical challenges are real
• Continually evolving questions surrounding
scholarly communication & publishing

24. Model of
Technology
Adoption 4. Redefinition
3. Modification Transformative
Not Transformative
2. Augmentation
1. Substitution
A Matrix Model for Designing and Assessing Network-Enhanced Courses
http://www.hippasus.com/resources/matrixmodel/puentedura_model.pdf
Ruben R. Puentedura, Ph.D. 2003. Accessed 12/7/08.

25. René Magritte, "La Trahison des Images" ("The Treachery of Images") (1928-9) or
"Ceci n'est pas une pipe" ("This is not a pipe")
Tim O’Reilly, O’Reilly Media – “We need new mental models.”

26. Guiding Principles
Align the program with institutional and
library strategic plans and initiatives.
Each institution is different. Every institution
has its own culture, needs, and priorities.
Create a program that fits your institution
at this particular point in time.

27. Guiding Principles
A repository is not a static entity. It should
change over time.
Keep it simple. The easiest, simplest solution
is usually the best. Don’t overcomplicate
processes.

28. Guiding Principles
Don’t let technology drive decisions. Use
technology to streamline processes and solve
problems, not drive policy decisions.
Consider the repository to be a production
environment. Invest time and effort in
developing processes that will support the 80%
of situations, not the exceptions.

29. Guiding Principles
Don’t make the repository about the library.
The repository program should be designed
to reflect the needs of the university as a
whole.