Hw8Excel - Exercise 8 Mail Merge-2.docINFS 3250In Class Pro.docx

Hw8/Excel - Exercise 8 Mail Merge-2.doc
INFS 3250
In Class Project – Exercise 8
Mail MergeName: ____________________________
Points: ______ / 15
Due: See Blackboard Date
(1.5 pts deduction for each class period late)
This assignment asks you to demonstrate your ability to create
and work with a Word mail merge.
1. (3 pts.)Create a word document and write a generic letter that
you could send to a list of friends and family updating them on
how your semester is going, your plans for a semester in which
you will study abroad and a request for money to support you in
this worthwhile effort. Be creative – have fun with this!
2. (3 pts.)Create a new Excel Workbook and enter a list of
friends and family names and addresses that you will send your
letter to. Be sure to use column headings and enter at least 10
people into your data lists. Possible column headings include:
first name, last name, relationship, address, city, state, zip,
amount of money that you are asking for, whether you are
asking for a loan or a gift, and some shared memory that you
want to use to remind them of how much they love you.
3. (3 pts.)Turn your created Word document into a mail merge
document by connecting the Word doc to the Excel file and
inserting the fields from your Excel worksheet.
4. (3 pts.)Merge your Word document to your Excel data to a
new document.
5. (1 pts.)Print one letter from your merged documents.

6. (1 pts.)Print the Mail Merge document – without a preview –
so that your merge fields are visible.
7. (1 pts.)Print your Excel data.
Save your Excel file, your merge file and your merged letters
and upload the (3) files to the Blackboard site. Attach your
printed reports to this document. Write your name on the top of
this form and turn it in as a vehicle to communicate your graded
project.
Formatting Numeric Data:
Numeric Data loses any formatting when merged from an Excel
or Access data source. You can force the formatting by
entering a format mask on a merged field.
After setting up your merge fields – select the numeric field that
you want to format, press and hold the ALT key and press the
F9 key at the same time. This displays the actual code that
Word uses to insert the data. It will look something like:
{MERGEFIELD GPA} (Where GPA is the name of a column
of Excel Data to insert.)
If you wanted to force the GPA data to display with a single
decimal of precision – you would change it to look like:
{MERGEFIELD "GPA"# 0.0# } Press the ALT key

and F9 – to return the display to only the field names.
Hw8/My name is Bader Alsallum.docx
First Name
Last Name
Address
City
Country or state
Amount of money
Mohammed
Algannam
Alsloom st
Riyadh
Saudi Arabia
$9,000
Faraj
Alsahali
King Fahad
Riyadh
Saudi Arabia
$7,000
Ahmad
Albelihed
Secor Rd
Toledo
Ohio
$5,000
Fahad
Albelihed
Raleigh Dr

Toledo
Ohio
$4,000
Raed
Alsanad
Dorr St
Toledo
Ohio
$2,000
Abduallh
Alhazzani
Secor Rd
Toledo
Ohio
$1,000
Mohammed
Alsallum
9th
Los Angeles
California
$3,000
Saud
Alsallum
30 St
Los Angeles
California
$1,000
Abdulaziz
Alsallum
Monroe St
Toledo
Ohio
$10,000
Tariq
Alsallum
1th ST

Aberdeen
South Dakota
$5,000
HW7/~WRL0001.tmp
INFS 3250
In Class Project – Exercise 7Name:
____________________________
Points: ______ / 20
Due: See Blackboard for Due Date!
(2 pts deduction for each class period late)
Download and open the data file “Excel Exercise 7.xlsm”.
____ (5 points) Part 1. Import the data from the tab delimited
(NOT comma delimited) text file “Exercise7-DonorForWEdate-
09-05.txt” into the Worksheet titled “Donor09-05”. Write a
macro to format the data to center the heading across the rows,
make the column headings visible and wrapped, highlighted and
shaded. Format the data columns as appropriate: dates as dates,
dollars as currency, etc. Write a formula to calculate the
“Matching Gift” column (simply equals the amount of the
employee’s deduction. Calculate the “Total Gift” column as the
sum of the Employee’s deduction + the Matching Gift. Create a
total for each of the columns: – at the bottom of the last row
and set the Print options for the page to print in landscape mode
and print to fit to 1 page wide and 2 pages tall. (You may want
to practice the steps once before attempting to record the
macro). Title the macro FormatDonor and assign the Hotkey –
“d” to the macro.
Test your macro by importing the tab delimited file “Exercise7-

DonorForWEdate-09-12.txt” into the worksheet named
“Donor09-12” and then running your FormatDonor macro (using
the hotkey “Ctrl-d”. Repeat the test once again with
“Exercise7-DonorForWEdate-09-19.txt” with Worksheet
“Donor09-19”. Make sure your macro handles each version of
the data. Notice where the totals appear. Extra credit if you
can change the recorded macro, so that it can correctly identify
the last row of data and write the sum function in the next row.
I will test your macro with the data in the Worksheet named
“Donor-tak”.
____ (5 points) Part 2. Write a macro to automatically grade a
quiz (assign the Hotkey – “g” to the macro). Look at the data in
the range of cells N1:Q11 on Worksheet Quiz-Smpl that
displays the formulas and the way the user wants to see the
results of the quiz grading. (Note the correct answers to the
quiz in the column titled “Correct”. Your Macro should allow
the user to select the quiz worksheet, press the hotkey “Ctrl-g”
– and grade the quiz automatically and format the grading table
like the sample provided. I have given you two copies of the
quiz to test your macro on (each with different student guesses).
Leave the last worksheet titled “Quiz-tak” for me to test your
macro solution. (HINT: be sure that your macro does NOT
record the selection of the sheet. Also, if you select back and
forth between worksheets, that is recorded as well. You will
either need to edit the recorded macro to remove those
selections, or be able to record the macro without referencing
the Quiz-Smpl worksheet).
____ (5 points) Part 3. Write an Excel macro that will create a
user defined Excel function to calculate (gross) Profit. Open
the module window in VBA (Visual Basic – from the Developer
Tab). Type the following function code into the module.
It is a function called Profit that will accept 3 numeric
arguments passed to it: qty, sales price and unit cost and return
the calculated Profit.
Use the function on the GrProfit worksheet to calculate the

Profit column by entering:
=profit(argument1, argument2, argument3)
Replace the arguments with the cell addresses containing qty,
salesPrice and unitCost – in that order.
____ (5 points) Part 4. Write a macro to simulate a calculator,
on the sheet thus named.
The Excel worksheet should look like the image on the left.
Cells D5 and D6 will accept user input of any numbers. You
will create 4 macros: one for each calculator function: Multiply,
Divide, Add and Subtract the two numbers in D5 and D6 (which
are 5 and 7 in the diagram above). Each macro will be assigned
to a Button object – and the button will be placed over the white
space reserved for it.
Step 1: Recording Excel macros
For this part you will create the following Excel macros using
the Macro Recorder (on Developer Tab):
1. A macro named DoAddition that will
a. Enter a plus sign (“+”) into cell C6
b. Set value in cell D7 to =D5+D6
2. A macro named DoSubtraction should be recorded that will
enter a minus sign (“-“) into cell C6 and set the value in cell D7
to =D5-D6.
3. A macro named DoMultiplication should be recorded that
will enter a multiplication sign (“x“ or “*”) into cell C6 and set
the value in cell D7 to =D5*D6.
4. A macro named DoDivision should be recorded and assigned
to the “/“ button. It implements similar pseudo code, but with
division sign (“/”) and D7 set to D5/D6.
Step 2: Add Buttons

Once you have recorded all 4 macros, create a button for each
math operation and relate the button to the Macro.
1. From Developer Tab – Click on Insert, Form Control – and
select the Button icon (found in upper left icon on the Insert
drop down menu pictured below.)
2. Draw a rectangle (button) in the space provided in the
calculator form. After drawing the button, you will be
prompted to select a Macro to tie the button to. Select the
appropriate macro for the button’s purpose. Right click on the
Button – to Edit the text and replace it with the Math function
symbol (or word – ie: + or Add)
3. Test your work – by entering two values into the input cells
(D5 and D6) and click on your buttons to see if they perform the
math operation and provide the correct answer in D7.
Save your finalized document (Excel Exercise 7.xlsm and post
it to the Blackboard assignment post. Write your name on the
top of this form and turn it in as a vehicle to communicate your
graded project.
Function Profit(qty, salesPrice, unitCost) As Currency
Profit = (qty * salesPrice) - (qty * unitCost)
End Function

HW7/Excel - Exercise 7.doc
INFS 3250
Exercise 7Name: ____________________________
Points: ______ / 20
Due: See Blackboard for Due Date!
(2 pts deduction for each class period late)
Download and open the data file “Excel Exercise 7.xlsm”.
____ (5 points) Part 1. Import the data from the tab delimited
(NOT comma delimited) text file “Exercise7-DonorForWEdate-
09-05.txt” into the Worksheet titled “Donor09-05”. Write a
macro to format the data to center the heading across the rows,
make the column headings visible and wrapped, highlighted and
shaded. Format the data columns as appropriate: dates as dates,
dollars as currency, etc. Write a formula to calculate the
“Matching Gift” column (simply equals the amount of the
employee’s deduction. Calculate the “Total Gift” column as the
sum of the Employee’s deduction + the Matching Gift. Create a
total for each of the columns: – at the bottom of the last row
and set the Print options for the page to print in landscape mode
and print to fit to 1 page wide and 2 pages tall. (You may want
to practice the steps once before attempting to record the
macro). Title the macro FormatDonor and assign the Hotkey –
“d” to the macro.
Test your macro by importing the tab delimited file “Exercise7-
DonorForWEdate-09-12.txt” into the worksheet named
“Donor09-12” and then running your FormatDonor macro (using
the hotkey “Ctrl-d”. Repeat the test once again with
“Exercise7-DonorForWEdate-09-19.txt” with Worksheet
“Donor09-19”. Make sure your macro handles each version of
the data. Notice where the totals appear. Extra credit if you
can change the recorded macro, so that it can correctly identify
the last row of data and write the sum function in the next row.

I will test your macro with the data in the Worksheet named
“Donor-tak”.
____ (5 points) Part 2. Write a macro to automatically grade a
quiz (assign the Hotkey – “g” to the macro). Look at the data in
the range of cells N1:Q11 on Worksheet Quiz-Smpl that
displays the formulas and the way the user wants to see the
results of the quiz grading. (Note the correct answers to the
quiz in the column titled “Correct”. Your Macro should allow
the user to select the quiz worksheet, press the hotkey “Ctrl-g”
– and grade the quiz automatically and format the grading table
like the sample provided. I have given you two copies of the
quiz to test your macro on (each with different student guesses).
Leave the last worksheet titled “Quiz-tak” for me to test your
macro solution. (HINT: be sure that your macro does NOT
record the selection of the sheet. Also, if you select back and
forth between worksheets, that is recorded as well. You will
either need to edit the recorded macro to remove those
selections, or be able to record the macro without referencing
the Quiz-Smpl worksheet).
____ (5 points) Part 3. Write an Excel macro that will create a
user defined Excel function to calculate (gross) Profit. Open
the module window in VBA (Visual Basic – from the Developer
Tab). Type the following function code into the module.
It is a function called Profit that will accept 3 numeric
arguments passed to it: qty, sales price and unit cost and return
the calculated Profit.
Use the function on the GrProfit worksheet to calculate the
Profit column by entering:
=profit(argument1, argument2, argument3)
Replace the arguments with the cell addresses containing qty,
salesPrice and unitCost – in that order.
____ (5 points) Part 4. Write a macro to simulate a calculator,
on the sheet thus named.

The Excel worksheet should look like the image on the left.
Cells D5 and D6 will accept user input of any numbers. You
will create 4 macros: one for each calculator function: Multiply,
Divide, Add and Subtract the two numbers in D5 and D6 (which
are 5 and 7 in the diagram above). Each macro will be assigned
to a Button object – and the button will be placed over the white
space reserved for it.
Step 1: Recording Excel macros
For this part you will create the following Excel macros using
the Macro Recorder (on Developer Tab):
1. A macro named DoAddition that will
a. Enter a plus sign (“+”) into cell C6
b. Set value in cell D7 to =D5+D6
2. A macro named DoSubtraction should be recorded that will
enter a minus sign (“-“) into cell C6 and set the value in cell D7
to =D5-D6.
3. A macro named DoMultiplication should be recorded that
will enter a multiplication sign (“x“ or “*”) into cell C6 and set
the value in cell D7 to =D5*D6.
4. A macro named DoDivision should be recorded and assigned
to the “/“ button. It implements similar pseudo code, but with
division sign (“/”) and D7 set to D5/D6.
Step 2: Add Buttons
Once you have recorded all 4 macros, create a button for each
math operation and relate the button to the Macro.
1. From Developer Tab – Click on Insert, Form Control – and
select the Button icon (found in upper left icon on the Insert
drop down menu pictured below.)
2. Draw a rectangle (button) in the space provided in the

calculator form. After drawing the button, you will be
prompted to select a Macro to tie the button to. Select the
appropriate macro for the button’s purpose. Right click on the
Button – to Edit the text and replace it with the Math function
symbol (or word – ie: + or Add)
3. Test your work – by entering two values into the input cells
(D5 and D6) and click on your buttons to see if they perform the
math operation and provide the correct answer in D7.
Save your finalized document (Excel Exercise 7.xlsm and post
it to the Blackboard assignment post. Write your name on the
top of this form and turn it in as a vehicle to communicate your
graded project.
Function Profit(qty, salesPrice, unitCost) As Currency
Profit = (qty * salesPrice) - (qty * unitCost)
End Function
HW7/Excel Exercise 7.xlsm
Donor09-05ABC Company - Matching Charitable
FundEmployee Payroll Deductions - for Selected Charitable
OrganizationsDate of Payroll DeductionEmployee IDEmployee
Last NameEmployee First NameSelected Charitable
OrganizationPayroll DeductionABC Matching GiftTotal Gift

Donor-takABC Company - Matching Charitable FundEmployee
Payroll Deductions - for Selected Charitable OrganizationsDate
of Payroll DeductionEmployee IDEmployee Last
NameEmployee First NameSelected Charitable
OrganizationPayroll DeductionABC Matching GiftTotal
Gift9/1/13688AbbsDonHabitat for
Humanity509/1/1308TAdamsDavidRed
Cross1009/1/13Y7CAAscottKarenRed
Cross1009/1/13M5NABagbySharonRotary
Club259/1/1339NButlerBarryRotary
Club2509/1/130NNAClarkJoleneMake a Wish
Foundation759/1/13C721ClarkMikeToastmasters209/1/131XBA
DosterGlennAmnisty
International2009/1/131F9AHughesGaryRed
Cross509/1/13J5MJohnsonLesFoster Children's
Fund259/1/1344JAKelleherGeorgeRomania
Relief1809/1/1357XALomsteinThomasMeals on
WHeels1159/1/13R9MSimpsonJospehHabitat for
Humanity1509/1/1308AThimsenTimothyRotary
Club509/1/13C3PWarrenJamesLion's
Club609/5/13CT8ADonovanGaryMake a Wish
Foundation1309/5/13L3HDunnElaineMake a Wish
Foundation2259/5/1356NAFosterScottMeals on
WHeels1259/5/13122X1FisherJohnRotary
Club1259/5/13FA5APetersRogerToastmasters359/5/13C0722Jos
ephPeterFoster Children's Fund809/5/13R9MSimpsonJosephRed
Cross509/5/13R45AWomakAnthonyHabitat for
Humanity1009/8/13688AbbsDonHabitat for

Foundation759/8/13C721ClarkMikeToastmasters209/8/131XBA
DosterGlennAmnisty
Club1259/12/13FA5APetersRogerToastmasters359/12/13C0722J
osephPeterFoster Children's
Fund809/12/13R9MSimpsonJosephRed
Humanity1009/15/13688AbbsDonHabitat for
Foundation759/19/13CT8ADonovanGaryMake a Wish
WHeels1259/19/13FA5APetersRogerToastmasters359/19/13C07
22JosephPeterFoster Children's
Humanity1009/23/131XBADosterGlennAmnisty

Club509/23/13C3PWarrenJamesLion's Club60
Quiz-SmplChapter 2 -
Quiz#StudAnsCorrectPointsAnswersSelect the best answer by
dropping down the box and selecting A, B, C or D1AA1AQ#1
In constructing a frequency distribution for quantitative data,
the approximate class width is computed as2BB1a.(largest data
value - smallest data value)/number of classes3BB1b.(largest
data value - smallest data value)/sample size4BD0c.(smallest
data value - largest data value)/sample size5CD0d.largest data
value/number of classes6CC17CC1BQ#2 A tabular method that
can be used to summarize the data on two variables
simultaneously is called8AA1a.simultaneous equationsTotal
Correct6b.cross-tabulationTotal Score75%c.a histogramd.an
ogiveBQ#3 The sum of frequencies for all classes will always
equala.1b.the number of items in a data setc.the number of
classesd.a value between 0 and 1BQ#4 Bar charts and pie
charts are used to summarize a.interval and ratio data b.nominal
and interval datac.ordinal and ratio datad.nominal and ordinal
dataCQ#5 A graphical presentation of the relationship between
two quantitative variables isa.an ogiveb.a histogramc.either an
ogive or a histogram, depending on the type of datad.a scatter
diagramExhibit 2-1The numbers of hours worked (per week) by
400 business students are shown below.Number of
hoursFrequency 0 - 9 2019-Oct 8020 - 2920030 -
39100CQ#6 Refer to Exhibit 2-1. The proportion (fraction) of
business students working 9 hours or less is
??a.20b.9c.0.05d.0.95Exhibit 2-2A survey of 800 college
seniors resulted in the following cross-tabulation regarding
their undergraduate major, and whether they plan to go to a
graduate school.Undergraduate MajorGraduate

SchoolBusinessEngineeringOthersTotalYes 70 84126280No18
2208130520Total252292256800CQ#7 Refer to Exhibit 2-2.
What percentage of the students does not plan to go to graduate
school?a.280b.520c.65d.32AQ#8 Consider the following
descriptive statistic graph. What do you know about the
underlying data by studying the graph?a.the graph is based upon
quantitative datab.the graph is based upon categorical datac.the
graph is based upon crosstabular datad.None of the above is true
Quiz1Chapter 2 - QuizAnswersSelect the best answer by
dropping down the box and selecting A, B, C or DAQ#1 In
constructing a frequency distribution for quantitative data, the
approximate class width is computed asa.(largest data value -
smallest data value)/number of classesb.(largest data value -
smallest data value)/sample sizec.(smallest data value - largest
data value)/sample sized.largest data value/number of
classesBQ#2 A tabular method that can be used to summarize
the data on two variables simultaneously is
calleda.simultaneous equationsb.cross-tabulationc.a
histogramd.an ogiveBQ#3 The sum of frequencies for all
classes will always equala.1b.the number of items in a data
setc.the number of classesd.a value between 0 and 1BQ#4 Bar
charts and pie charts are used to summarize a.interval and ratio
data b.nominal and interval datac.ordinal and ratio
datad.nominal and ordinal dataCQ#5 A graphical presentation
of the relationship between two quantitative variables isa.an
ogiveb.a histogramc.either an ogive or a histogram, depending
on the type of datad.a scatter diagramExhibit 2-1The numbers of
hours worked (per week) by 400 business students are shown
below.Number of hoursFrequency 0 - 9 2019-Oct 8020 -
2920030 - 39100CQ#6 Refer to Exhibit 2-1. The proportion
(fraction) of business students working 9 hours or less is

Quiz2Chapter 2 - QuizAnswersSelect the best answer by
dropping down the box and selecting A, B, C or DBQ#1 In
classesCQ#2 A tabular method that can be used to summarize
setc.the number of classesd.a value between 0 and 1DQ#4 Bar
2920030 - 39100AQ#6 Refer to Exhibit 2-1. The proportion

Quiz-takChapter 2 - QuizAnswersSelect the best answer by
dropping down the box and selecting A, B, C or DAQ#1 In
classesBQ#2 A tabular method that can be used to summarize
setc.the number of classesd.a value between 0 and 1BQ#4 Bar
2920030 - 39100CQ#6 Refer to Exhibit 2-1. The proportion

CalculatorMy Calculator42*10420Put
x
herePut
/
herePut
+
herePut
-
here
GrProfitProduct IDProduct
NameDescriptionQuantityPriceCostProfit1Belgian
ChocolatesEveryone's favourite! Luscious dark Belgian
chocolate imported directly.12$9.38$7.502Belgian
ChocolatesEveryone's favourite! Directly imported from
Belgium, these dark chocolates are sure to be a
hit!8$6.56$5.253Swiss ChocolateSmooth and creamy - direct
from the Swiss Alps.16$16.81$13.454Swiss ChocolateSmooth
and creamy - direct from the Swiss Alps.8$8.62$6.905French
TrufflesDelicate, luxurious - and available
now!4$7.69$6.156Blue Mountain CoffeeWorld-renowned taste
makes this coffee one of the best there is!8$10.00$8.00
HW7/Exercise7-DonorForWEdate-09-
05.txt9/1/2014688AbbsDonHabitat for
Foundation759/1/2014C721ClarkMikeToastmasters209/1/20141
XBADosterGlennAmnisty

Club1259/5/2014FA5APetersRogerToastmasters359/5/2014C07
Cross509/5/2014R45AWomakAnthonyHabitat for Humanity100
Foundation759/8/2014C721ClarkMikeToastmasters209/8/20141
XBADosterGlennAmnisty

Club1259/12/2014FA5APetersRogerToastmasters359/12/2014C
Humanity100
Foundation759/19/2014CT8ADonovanGaryMake a Wish
WHeels1259/19/2014FA5APetersRogerToastmasters359/19/201
4C0722JosephPeterFoster Children's
Humanity1009/19/20141XBADosterGlennAmnisty
Club509/19/2014C3PWarrenJamesLion's Club60

Hw8Excel - Exercise 8 Mail Merge-2.docINFS 3250In Class Pro.docx

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Hw8Excel - Exercise 8 Mail Merge-2.docINFS 3250In Class Pro.docx