1. Getting the Most out of Your Content
in SharePoint 2010 with Enterprise Search
Ágnes Molnár

2. Introduction
 Senior Solutions Consultant, Project
Lead
 SharePoint Server MVP
 Speaker, Blogger, Community Lead
http://aghy.hu
http://www.bainsight.com
Agnes.Molnar@BAInsight.com
@molnaragnes

3. Agenda
 Information Architecture:
Organize and Classify the Content
 Enterprise Search:
Search and Find the Proper Content

4. Agenda
Source: http://searchpatterns.org
4

5. Information Architecture
The art and science of organizing and labeling
the CONTENT
(documents, web sites, blog posts, database entries, etc.)
to support findability and usability

6. Search
Connects people
to the information
they need to get their jobs done

7. Enterprise Search
Search Technology
that your organization
owns and controls

8. Search Use Cases
 „I know what I’m searching for and know how to find
that”
 „I know what I’m searching for but I don’t know how
to find that”
 „I don’t know what I’m searching for”
 „Am I Searching?...”

9. Organize and Classify Content
in SharePoint 2010
 Document Libraries & Folders
 Content Types
 Document Sets
 Managed Metadata
 Document ID
 Workflows
 Content Organizer Rules
 …

10. Organize and Refine Results
in SharePoint 2010 Search
 Refinement Panel
 Refiner Properties (Metadata)
 Scopes
 Properties (Metadata)
 Content Source
 Content Type
 …
 Core Results Web Part
 Managed Properties (Metadata)
 Stylesheet

11. Content Metadata – Properties
 Beyond “folder, subfolder, subfolder, subfolder, …”
 Classify and Organize Content
 Filters
 Views
 Groups
 Metadata Navigation
 Also in Document Sets
 …

12. Content Metadata – Properties

13. Search Metadata –
Crawled/Managed Properties
 Crawled property: metadata extracted from the
documents/items during the crawl.
 Managed property: created from crawled properties,
controlled by the Search Admins, helping users perform
more efficient and successful queries:
 Refiners
 Properties displayed in Search Results
 Sorting Properties (FAST)

14. Search Metadata – Managed Properties
 Name, Description
 Type (Text / Integer / Boolean / Float / Decimal / DateTime)
 Mappings to Crawled Properties

15. Search Metadata – Refinement Panel
 Managed Properties
 Configuration: XML + XSLT
 SharePoint: Shallow
 FAST for SharePoint: Deep

16. Search Metadata – Core Results
 Fetched Properties
 Results XML

17. Search Metadata – Core Results

18. Search Metadata – Core Results
 Customization: XSLT

19. Search Metadata – Core Results

20. Search Metadata – Core Results
 Fetched Properties (XML) – WHAT
 UI Customization (XSL) – HOW

21. Search Metadata – Mashups

22. Search Metadata – Search Based Apps

23. Search Metadata – Dashboards

25. Thank You!
http://aghy.hu
http://www.bainsight.com
Agnes.Molnar@BAInsight.com
@molnaragnes