Connecting external data sources to Search is both art and science. Fun and challenge. Providing a unified user experience across various systems needs proper planning and implementation. In this demo-packed webinar, Agnes demonstrates practical steps of enhancing Search with external data, setting up and normalizing the search schema, using result sources, customizing the UI, and many more.

1. Unified Search Experience
in SharePoint 2013/2016
Agnes Molnar
Agnes.Molnar@SearchExplained.com
https://SearchExplained.com
https://Academy.SearchExplained.com
@SearchExplained

3. Information Overload
The average person receives
63,000 words
of new information every day.
Average length of a novel on Amazon:
64.531 words

4. Changes in how we
work
Changes in
tools

5. Information Seeking Patters
„I know what I’m
searching for and
know how to do
that”
„I know what I’m
searching for but I
don’t know how to
do that”
„I don’t know what
I’m searching for”
„Am I
Searching?...”

6. HOW TO ADD CONTENT TO SEARCH?

7. Search Processes

8. Crawling & Indexing

9. Crawling & Indexing

10. Available Content Source Types
On-prem
SharePoint
File share
Web
Exchange Public Folders
Business Connectivity Services
Custom
Cloud
SharePoint Online
OneDrive for BusinessHYBRID

11. Hybrid Search

12. CUSTOMIZATIONS

13. http://search-xp.com/infographic-search-components

14. http://search-xp.com/infographic-search-components

15. Metadata
Refinement
Result Type &
Display Template
On Hover
Panel
In Query
Rules

16. Metadata

17. Metadata
Crawled Properties
Managed Properties
Project Number
Client Name
Project Financial ID
Project Number
External Content
CustomerNo
ProjectNo
Unstructured
Content
Project NBR
ClientNumber
ClientName
List data
Project ID
ClientID
Client Name
Content Type
Project ID
Customer

18. Metadata
Crawled property:
• metadata extracted from the documents/items during the crawl.
Managed property:
• mapped to crawled properties
• controlled by Search Admins
• helping users perform more efficient and successful queries:
• Refiners
• Displayed in Search Results
• Sorting Properties

19. Search Schema Design
MP TYPE MAPPED CP MULTI-
VALUE
QUERY SEARCH RETRIEVE REFINE SORT
TITLE Text Title - Query Search Retrieve - Sort
CONTENTTYPE Text ContentType - Query Search Retrieve Refine Sort
DEMOURL Text Path - Query - Retrieve Refine Sort
DEMORESPPERSON Text cpRespPerson Multi Query - Retrieve Refine Sort

20. CONNECTING EXTERNAL DATA TO SEARCH

21. DEMO: CONNECTING EXTERNAL SYSTEMS TO SEARCH

22. Business Connectivity Service
BCS
Connection

23. In Complex Cases

24. Displaying the Results – Display Templates
https://searchexplained.com/tag/display-template/

25. Displaying the Results – Display Templates
https://searchexplained.com/tag/display-template/

26. DEMO: DISPLAY TEMPLATES

27. Debugging / Troubleshooting: Search Query Tool
http://search-xp.com/SearchQueryTool

28. https://Academy.SearchExplained.com
Agnes.Molnar@SearchExplained.com
@SearchExplained
Use the code: SPUNITE17
THANK YOU!