6. Benefits of time management
Reduce stress and frustrations
Improves performance and job satisfaction
More time to enjoy life
Have control over your life through planning
Get a sense of achievement
7.
8. 20%
80:20 Rule
80%
Pareto’s Principle:
80% of results are achieved with only 20% of the effort
Focus your time and energy on the high impact tasks
to achieve the greatest benefit possible
If you have achieved your expected outcome and done
what needs to be done, then you may not need to do
80% of the task
9. Goal Setting
To avoid the pitfalls of confusion and lack of
motivation, you have to clarify what you want to achieve
SMART goal setting guidelines :
Specific - Have you clearly defined your goal?
Measurable - How do you know if you are making progress?
Achievable - Is your goal really achievable? Be ambitious but
honest.
Rewarding - Is your goal something you are willing to make
sacrifices for?
Timely - Is your goal achievable in a meaningful timeframe?
Write your goals down and be familiar with them
10. Planning
Write down appointments, classes, and meetings on a
book or chart
First thing in the morning, check what's ahead for the
day
If you fail to plan, you plan to fail and you will waste a
lot of precious time while failing
“Action without planning is the cause of every failure .”
Alex MacKenzie
11. Prioritized To-Do List
Write down all the tasks you need to complete
Break large tasks into their component elements
Allocate priorities from A (very important, or very
urgent) to E (unimportant, or not at all urgent)
You need to differentiate between urgency and
importance
Rewrite the list in priority order
Take action immediately and finish them one by one
This helps you to focus on the important jobs first
12. Urgent versus Important
Important activities have an outcome that leads to
the achievement of your goals
Urgent activities demand immediate attention, and
are usually associated with the achievement of
someone else’s goals, or with an uncomfortable
problem or situation that needs to be resolved
13.
14.
15.
16.
17.
18. Prioritization
The Pickle Jar theory:
if you start by putting stones into a
pickle jar, then pebbles and then sand,
you will fit more into the pickle jar
than if you do it the other way round
focus on the big, important tasks
have plenty of time left over to do other
less important activities as well as the
things that you enjoy
19. Top Four
Identify your top 4 tasks for the week and for each day
Physically write them out, to give them a tangible form
Put your top four tasks in priority order
Complete the first one on the list before starting
anything else
You need clear goals in your life to decide the top
4, and motivation to complete the task
20. Procrastination (
What is procrastination?
Putting off things that we should be doing
Avoid high priority, challenging tasks
Seek comfort in doing tasks you know you're capable of
completing
21. Overcome Procrastination
Recognize that you are procrastinating
Work out why you are procrastinating
Ways to overcome:
Find a small part of the task you can do right now
Identify the emotion associated with doing it
Face your fears and the risks head-on
22. Using your time Twice
Doing two activities simultaneously
Productivity and efficiency are not being sacrificed
For example:
Read or study while using public transportation
Listen to the radio while driving
Use home exercise equipment in front of the TV
23. Learn to say NO
Do not say yes when you don't have the time,
motivation, interest or skills to do the task
Say “no” to tasks that have little impact on your targets
Prevent stress
Avoid overworking
36. Think 'Outside of the Box'
I can’t understand why people are frightened of new
ideas. I’m frightened of the old ones. -John Cage
If you always do what you always did, you will always
get what you always got. -Albert Einstein
The best way to predict the future is to invent it. -Alan
Kay
I have not failed. I’ve just found 10,000 ways that won’t
work. -Thomas Edison
If you can dream it, you can do it. -Walt Disney