1. PLAN SPACE
System for Progress Analysis and
Concurrent Evaluation
A project initiated by Kerala State Planning Board
Developed and implemented by IIITM-K
www.planspacekerala.in

2. What is PLAN SPACE
PLAN SPACE
- PLAN SPACE is a a web based information management tool,
which helps to monitor and evaluate the implementation progress
of all schemes across all departments.
- Its an online tool which facilitates to capture the relevant details
about a plan scheme, its detailed component wise, physical/
financial progress and gives a dynamic, customized reports on
demand.
- Online reporting tool for the Departments to report their
progress of activities on time to time to Govt.
- An online tool which helps to bring transparency in plan
implementation and give an opportunity for the Govt to take
timely intervention on resolving the issues/problems

3. Objective of the project
The basic objective of the project is
- To conceptualize, develop, implement and maintain a web based
information system, which helps to monitor, review the periodical
progress of plan projects and schemes under various
departments and to make an effective reporting system for the
Govt.
- To capture the relevant details of schemes by activity wise,
spatial distribution wise, gender wise, and cost components wise.
- To give real time reports on implementation status
- To report the implementation problems or hurdles or any issues
(technical/non technical) to the concerned, which helps timely
intervention and action

4. Consultation/meetings with senior
Govt.Officials
• Two levels of presentation with Sri. L C. Goyal Sir, Principal
Secretary Finance and taken the feedback
- Incorporated all suggestions made by Principal Secretary
Finance
• Presented to chief secretary and all Secretaries during the Chief
Secretaries monthly meeting
• Presented to all Heads Departments and planning officers and
received feedback.
• Arranged presentations and capacity building programs to
Department level officers
The system was formally inaugurated by Hon. Chief
minister on 18th November 2009

5. System Architecture
• Highly Flexible Architecture (MVC)
• Fully web based and accessible through standard web
browsers
• Fully open source and open standard technologies (No
software licensing for Govt)
• Made Provision to integrate any other databases or systems
like Treasury expenditure data, LSGI data etc.
• Provision to download reports in format like Excel, PDF or
CVS

6. The system Architecture
Data Centre @IIITM-K
Data Validation
Online Data updation
Dept A - HQ level
Access to PLANSPACE
Online Data updation
Dept B - HQ level users
Online Data updation
Dept n - HQ level
SPB Dept-A Dept-n Finance Secretaries Ministers

7. Data updation process
• The basic database is state budget. The primary source of
information. (State Budget head as the unique attribute)
• The budget scheme details are directly available to the
system with its Unique head of Account and Scheme Code
- The scheme components are defined by the Concerned
Departments (cross checked by SPB technical officers
with plan write up)
- The physical and Financial implementation progress
and other issues and problems are being updated
through online by Concerned Departmental heads
(only from the departmental Head quarters)

8. Scheme implementation life cycle :
process mapping
• Defining the logical flow of implementation of schemes (from
project proposal to physical/financial achievement)
• Step by step logical flow and mapping
- Project Proposal by the respective department
- submission to working group/special working group
- Release of AS/ TS
- Identification of implementation agency/partner/vender
- Financial release/transfer
- Actual implementation etc
- Reporting of physical/Financial progress
- Reporting of issues/hurdles/ if any etc

9. Benefits to Govt/KSPB
• Access to the latest information on the progress of the scheme
• Improves efficiency in planning and coordination process
• Access to various reports on individual scheme wise, department
wise, division wise, sector wise implementation status
• More clarity on the implementation of schemes and beneficiaries
• Provision for getting information on spatial distribution wise, gender
wise beneficiaries
• Helps and facilitate the individual departments for more clarity on
defining the scheme components
• Mapping of scheme components and its physical and financial
progress

10. Benefits to KSPB Planning
process
• Improves the efficiency in plan formulation process
• Single window access to relevant information on ongoing
schemes and its physical and financial achievement , which helps
to make better decisions in planning
• Helps in analyzing data on spatial wise, gender distribution,
sector wise, beneficiary wise distribution of schemes (Eg : schemes
on SC/ST womens in coir industry at Alappuzha)
• To suggest or intervene with Govt in handling major
implementation hurdles/issues on time and ensure the smooth
implementation process. (Eg: Delay in getting AS or TS)
• Helps in recommending major changes on time to time with
Govt. (Eg;- improving the clarity in AS)
• The reports can be exported or saved locally for further analysis
or with any other analysis software (Eg : MS-Excel/ SPSS etc)

11. Project Benefits
Benefits to the individual Departments
Single window access to Information on all the schemes and its
various components (state/centrally sponsored)
Provision to report any implementation issues or hurdles
(technical/ non technical/ environmental) etc, which helps
the Department or Govt. to intervene and solve
Provision for giving the valuable suggestions/ comments/ or
feedbacks by the implementation officer for the better
improvement of the scheme
Provision to report the spill over details
Information on current status about a scheme

12. Project Benefits
Benefits to Govt
Govt. can get up to date status on implementation of various
schemes under their departments
Provision to take immediate action or intervention on any
issues or hurdles reported by the departments during the
implementation stage.

19. Financial and physical status
updation

26. Major Reports
scheme wise reports

27. Major Reports
sector wise reports

28. Major Reports
sector wise reports (Aggregate view)

29. Major Reports
Division wise reports

32. Major Reports
Report on Present Status-Hurdles

33. Major Reports
Report on Present Status

34. Major Reports
List of schemes having spill over

35. Major Reports
Scheme status updation

36. ACESS TO THE SYSTEM
Through strict authentication process
Proposed Users
- Planning board officials
- Technical officers
- Department Heads
- Govt. secretaries
- Other key officials in the Govt.

37. Security
• System Level security
- Security on unwanted attacks or access
- Server level security
- 24 X 7 data management ability
- Daily data back up
• Application Level Security
- Access strictly through authentication (userID and
password)
- User role and privilege based access
- Maintain access logs for all users