Arti Languages Pre Seed Send Ahead Pitchdeck 2024.pdf
Oracle applications sla r12 SLA- demos
1. SUBLEDGER ACCOUNTING
Part 2 – Demo’s
Oracle Applications R12
By P.Karthikeyan
Karthikeyanp1981@gmail.com
www.erpstuff.com 1 info@erpstuff.com
2. ERPstuff Forums
ERPstuff Forums since March-2006 providing free
membership to access Oracle ERP community
discussion with many tutorials and white papers.
For more information regarding our other services
please visit us,
www.erpstuff.com
info@erpstuff.com
www.erpstuff.com 2 info@erpstuff.com
3. AGENDA
∗ Demo 1 – Create Responsibilities and User Name
∗ Demo 2 – How to copy an Accounting Method
∗ Demo 3 – How to Validate an Application Accounting Definition (AAD)
∗ Demo 4 – How to Create a New Accounting Method
∗ Demo 5 – Define Multi Period Accounting
∗ Demo 6 – Create Report Definition
∗ Demo 7 – Create Manual Journal Entries
∗ Demo 8 – Replacement of Disabled Accounts
∗ Demo 9 – Transfer of Journal Entries to General Ledger
∗ Demo 10 – Multiple Accounting Representation
∗ Demo 11 – Accounting Entry Inquiry
www.erpstuff.com 3 info@erpstuff.com
4. Demo 1
CREATE RESPONSIBILITIES AND
USER NAME
www.erpstuff.com 4 info@erpstuff.com
5. Create a new Payables Responsibility from System Administrator Responsibility
www.erpstuff.com 5 info@erpstuff.com
6. Create a new Receivables Responsibility from System Administrator Responsibility
www.erpstuff.com 6 info@erpstuff.com
7. Create a new Assets Responsibility from System Administrator Responsibility
www.erpstuff.com 7 info@erpstuff.com
8. Create a new User Name and assign the responsibilities previously created along
with System Administrator Responsibility
www.erpstuff.com 8 info@erpstuff.com
9. Demo 2
HOW TO COPY AN SLA METHOD
www.erpstuff.com 9 info@erpstuff.com
10. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity
www.erpstuff.com 10 info@erpstuff.com
16. Enter a Name for your Method Code and Name and Click DONE button
www.erpstuff.com 16 info@erpstuff.com
17. System has copied from Oracle and Created a new accounting Method with the name we
have provided in the earlier step. You can see the Owner field is now turned to as USER
www.erpstuff.com 17 info@erpstuff.com
18. Copying an SLA Method does not mean, that every component gets copied with Owner as
User, hence if we require the Application Accounting Definition (AAD) to be copied, click
the APPLICATION ACCOUNTING DEFINITION button
www.erpstuff.com 18 info@erpstuff.com
19. Click COPY button, in order to copy this AAD, currently you can see the AAD is has the
Owner as Oracle…
www.erpstuff.com 19 info@erpstuff.com
20. Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE
button
www.erpstuff.com 20 info@erpstuff.com
21. AAD has now been copied and the Owner now appears as User, which allows us to make
modifications to AAD
www.erpstuff.com 21 info@erpstuff.com
22. Insert a new Row in the newly copied SLA Method, so that we can include our newly
copied AAD.
www.erpstuff.com 22 info@erpstuff.com
23. Newly copied AAD has been added to the SLA Method
www.erpstuff.com 23 info@erpstuff.com
24. Since we have made a copy an existing AAD for Payables, we can either End Date or
Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click
Delete icon from the Toolbar.
www.erpstuff.com 24 info@erpstuff.com
25. The Oracle owned AAD for Payables is now removed from the List….
www.erpstuff.com 25 info@erpstuff.com
26. Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so
every AAD has the Owner as USER now
www.erpstuff.com 26 info@erpstuff.com
27. Click the JOURNAL LINE DEFINITION Button
www.erpstuff.com 27 info@erpstuff.com
28. Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition
www.erpstuff.com 28 info@erpstuff.com
29. Enter values for Definition Code and Definition Name and Click DONE button
www.erpstuff.com 29 info@erpstuff.com
30. New Journal Line Definition has been now created, with Owner as USER
www.erpstuff.com 30 info@erpstuff.com
31. Insert a new record to the Journal Line Definition and select the new JLD from LOV
www.erpstuff.com 31 info@erpstuff.com
32. Newly created JLD has now been assigned
www.erpstuff.com 32 info@erpstuff.com
33. Select the existing JLD and click the Delete Icon from the Toolbar to remove it….
www.erpstuff.com 33 info@erpstuff.com
34. Oracle Owned JLD has been removed
www.erpstuff.com 34 info@erpstuff.com
35. Select a record from Journal Line Type region and Click LINE TYPE button
www.erpstuff.com 35 info@erpstuff.com
36. This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button
www.erpstuff.com 36 info@erpstuff.com
37. Enter values for Line Type Code and Name and Click DONE button
www.erpstuff.com 37 info@erpstuff.com
38. New Journal Line Type has been created, the owner now appears as USER
www.erpstuff.com 38 info@erpstuff.com
74. Review the Output, the last Column should have the status as Valid for your Application
Accounting Method, else system would not be able to generate Accounting entries as
expected…..
www.erpstuff.com 74 info@erpstuff.com
75. Demo 4
CREATE A NEW SUB LEDGER
ACCOUNTING METHOD
www.erpstuff.com 75 info@erpstuff.com
76. I would like to call the below Structure as REVERSE SLA PYRAMID, since for
configuration purposes, we have to follow a Top down approach. Each and every
Component displayed here has to be Defined in the same order for us to create our
own Subledger Accounting Method
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 76 info@erpstuff.com
77. Step 1 – Setup a New JOURNAL LINE TYPE
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 77 info@erpstuff.com
78. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility
www.erpstuff.com 78 info@erpstuff.com
95. Enter the PRIORITY as 1 and Click DETAILS button
www.erpstuff.com 95 info@erpstuff.com
96. This is a screen, where we are going to construct how the Descriptions are to be
generated …
www.erpstuff.com 96 info@erpstuff.com
97. I have selected the Value type as constant, and typed the text which should appear as
Descriptions ….Save the changes and close this form…
www.erpstuff.com 97 info@erpstuff.com
98. Save the Changes and Close this form …
www.erpstuff.com 98 info@erpstuff.com
99. Step 3 – Setup a New ACCOUNTING DERIVATION RULE
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 99 info@erpstuff.com
108. Select the value as “COST CENTER SEGMENT” for Segment Field…
www.erpstuff.com 108 info@erpstuff.com
109. Step 4 – Setup a New JOURNAL LINE DEFINITION
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 109 info@erpstuff.com
110. Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting
Methods Builder > Methods and Definitions > Journal Line Definitions
www.erpstuff.com 110 info@erpstuff.com
124. Make sure you have defined all the pre-requisite setups …..
www.erpstuff.com 124 info@erpstuff.com
125. Enter the DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below…
www.erpstuff.com 125 info@erpstuff.com
126. Enter the VERSION Reference for easier identification …..
www.erpstuff.com 126 info@erpstuff.com
127. Select the Event Class as INVOICES, Event Type as ALL
www.erpstuff.com 127 info@erpstuff.com
128. Select the Journal Line Definition we have defined earlier ….. Currently the validation
Status is “NOT VALIDATED”.
www.erpstuff.com 128 info@erpstuff.com
129. Click VALIDATE button, now the Validation Status is VALID
www.erpstuff.com 129 info@erpstuff.com
130. Step 6 – Setup a New SUB LEDGER ACCOUNTING METHOD
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 130 info@erpstuff.com
131. Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Accounting
Methods Builder > Methods and Definitions > Sub Ledger Accounting
Methods
www.erpstuff.com 131 info@erpstuff.com
136. Select the AAD defined earlier …..
www.erpstuff.com 136 info@erpstuff.com
137. Enter the START DATE for this Application Accounting Definition …..
www.erpstuff.com 137 info@erpstuff.com
138. Step 7 – Assign Sub Ledger Accounting Method to your LEDGER
JLT
Journal Line Type
JED
Journal Entry Description
ADR
Accounting Derivation Rule
JLD
Journal Line Definition
AAD
Application Accounting Definition
SLAM
Sub Ledger Accounting Method
LEDGER
www.erpstuff.com 138 info@erpstuff.com
139. Assign the newly Created Accounting Method to your Primary Ledger
www.erpstuff.com 139 info@erpstuff.com
140. Created a Payable Invoice, Validated and Accounted for testing the accounting method
www.erpstuff.com 140 info@erpstuff.com
141. Accounting entry has been created by the system successfully for the Invoice …..
Note: I have removed the Custom Journal Entry Description and Custom Account
Derivation Rule before creating the above accounting entry …
www.erpstuff.com 141 info@erpstuff.com
142. Demo 5
DEFINE MULTI PERIOD
ACCOUNTING
www.erpstuff.com 142 info@erpstuff.com
143. Business Scenario
Making an Advance Payment for an expense before the actual service is
rendered. The Advance payment is later adjusted towards the actual payment as
and when it is rendered
How it is handled in Release 11 or Release 12 without using MPA feature
For the advance payment, prepayment Invoice is created and payment is made.
As and when the services are rendered, a standard Invoice is created and
applied to the prepayment.
As an alternative to the above process, one can meet the objective by
configuring the Multi Period Accounting feature. In MPA the adjusting happens at
the accounting level, hence no need for an user to key in additional transactions.
Moreover MPA is automated. The configuration is one time for a particular
scenario.
www.erpstuff.com 143 info@erpstuff.com
144. Following are the sequence of Setups required to be performed for accomplish the
Multiperiod Accounting Configuration:
Step 1 – Create an Account Derivation Rule
Step 2 – Create Journal Line Type with MPA enabled
Step 3 – Create Journal Line Definition
Step 4 – Attach Journal Line Type to Journal Line Definition
Step 5 – Configure MPA Accounting Assignment
Step 6 – Create Application Accounting Definition
Step 7 – Assign Journal Line Definition to Application Accounting Definition
Step 8 – Validate Application Accounting Definition
Step 9 – Create Subledger Accounting Method
Step 10 – Assign Application Accounting Definition to the Subledger Accounting Method
Step 11 – Attach Sub Ledger Accounting Method to Ledger
Step 12 – Create Invoice with Deferred details
Step 13 – Validate and Create Accounting for the Invoice
Step 14 – Review Accounting entries generated by the System
If you already have a custom SLA Method created, then step 4,5 and 6 would not be
required.
www.erpstuff.com 144 info@erpstuff.com
148. Create an Accounting Rule as shown below ….with NO Conditions, we would be
assigning this in our configuration later ….
www.erpstuff.com 148 info@erpstuff.com
152. Select event Class INVOICES and click JOURNAL LINE DEFINITION button
www.erpstuff.com 152 info@erpstuff.com
153. Select Journal Line Type ITEM EXPENSE and Click LINE TYPE button
www.erpstuff.com 153 info@erpstuff.com
154. Click COPY button to copy the Journal Line Type to create our own Journal Line Type
www.erpstuff.com 154 info@erpstuff.com
155. Enter the Line Type Code and Name and Click DONE button
www.erpstuff.com 155 info@erpstuff.com
156. New Journal Line Type has been created as a copied Version…
Enable the Multiperiod option as ACCRUAL and Save your changes …
www.erpstuff.com 156 info@erpstuff.com
157. Again Switch back to the Original Journal Line Type provided by Oracle for ITEM
EXPENSES and Click COPY button…
www.erpstuff.com 157 info@erpstuff.com
158. Enter the Line Type Code and Name and Click DONE button
www.erpstuff.com 158 info@erpstuff.com
159. New Journal Line Type is created from the existing one..
Click the CONDITIONS button…
www.erpstuff.com 159 info@erpstuff.com
160. This is the condition stated in the Seeded Journal Line Type which got copied over to
our newly created Journal Line, this condition needs to be removed.
www.erpstuff.com 160 info@erpstuff.com
161. Select each and every Line and click the DELETE icon from the toolbar….
www.erpstuff.com 161 info@erpstuff.com
162. All the condition lines were now removed …. Save your changes .. Close the Form…
www.erpstuff.com 162 info@erpstuff.com
163. Select RECOGNITION option under Multiperiod region and Save your Changes
www.erpstuff.com 163 info@erpstuff.com
164. Go back to the Journal Line Definition screen and Click the COPY DEFINITION button
www.erpstuff.com 164 info@erpstuff.com
165. Enter the Definition Code and Definition Name, Select your Chart of Accounts in
Accounting Field and Click DONE button
www.erpstuff.com 165 info@erpstuff.com
166. System created a new Journal Line Definition for Invoices
www.erpstuff.com 166 info@erpstuff.com
167. Insert a new record in the Journal Line Type region….
www.erpstuff.com 167 info@erpstuff.com
168. Select your Journal Line Type created earlier which is for the Prepaid Expense Type.
www.erpstuff.com 168 info@erpstuff.com
169. Assign the Standard Account Derivation Rule for the newly created Journal Line Type.
www.erpstuff.com 169 info@erpstuff.com
170. Since we already made a copy of the Item Expense Journal Line Type and assigned it to
the Journal Line Definition, we should disable or deactivate or delete the seeded Journal
Line Type for Item Expense.
Select ITEM EXPENSE Journal Line Type provided by Oracle.
www.erpstuff.com 170 info@erpstuff.com
172. Now, Select the Journal Line Type which we have added, you would see the Multiperiod
Accounting button getting enabled, click on the MULTIPERIOD ACCOUNTING button.
www.erpstuff.com 172 info@erpstuff.com
173. Decide on the options and change according to your requirement, I have left it as shown
below. Click on the LINE ASSIGNMENTS button
www.erpstuff.com 173 info@erpstuff.com
174. Insert another row in the Line Assignment Region….
www.erpstuff.com 174 info@erpstuff.com
175. Assign the newly created Journal Line Type which would recognize the expenditure to
actual expense account.
www.erpstuff.com 175 info@erpstuff.com
176. Insert a new record under the Account Derivation Rules TAB
www.erpstuff.com 176 info@erpstuff.com
177. Select the seeded Account Derivation Rule which would derive the Actual Expense
Account from Invoice Distribution Account.
www.erpstuff.com 177 info@erpstuff.com
178. Assign the Account Derivation Rule which would replace the Account segment value to
the expense Account, rest all segment values will get derived from the Invoice
Distribution Account
www.erpstuff.com 178 info@erpstuff.com
179. Return to the Application Accounting Definition screen and click COPY button
www.erpstuff.com 179 info@erpstuff.com
180. Enter the Definition Code and Name, Select the Chart of Accounts in the Accounting
field and Click DONE button
www.erpstuff.com 180 info@erpstuff.com
181. System has created a new Application Accounting Definition now. Select the Event
Class INVOICES and select the Standard Journal Line Definition attached
www.erpstuff.com 181 info@erpstuff.com
182. Clear the Standard Journal Line Definition by Deleting it………
www.erpstuff.com 182 info@erpstuff.com
183. Select our Custom Journal Line Definition and Save the Changes.
www.erpstuff.com 183 info@erpstuff.com
184. The Custom AAD Definition is not Validated since we made the copy, hence Click
VALIDATE button to validate the AAD
www.erpstuff.com 184 info@erpstuff.com
185. The Validation Status of AAD is now changed to VALID
www.erpstuff.com 185 info@erpstuff.com
186. Return to the Subledger Accounting Methods screen and Click COPY button
www.erpstuff.com 186 info@erpstuff.com
187. Enter Method Code and Name, Select the Chart of Accounts field under Accounting field
and Click DONE button.
www.erpstuff.com 187 info@erpstuff.com
189. Select the AAD field name ….. This is now pointing to the standard accrual method, this
should be changed to our customer AAD.
www.erpstuff.com 189 info@erpstuff.com
190. AAD Name has now been changed to the Custom AAD we created earlier …
www.erpstuff.com 190 info@erpstuff.com
192. Query for the Ledger used ….from the Accounting Setup Manager page …
Click “Update Accounting Options” icon
www.erpstuff.com 192 info@erpstuff.com
193. Select the Accounting options for the Ledger by clicking the UPDATE icon…
www.erpstuff.com 193 info@erpstuff.com
194. The Primary Ledger was currently assigned with the “Standard Accrual” accounting
method which is seeded method provided by Oracle.
www.erpstuff.com 194 info@erpstuff.com
195. Replace it with the newly created Accounting Method….and Save your changes
www.erpstuff.com 195 info@erpstuff.com
196. Changes made to the Ledger is changed….
www.erpstuff.com 196 info@erpstuff.com
198. Enter the Header level information for the Invoice
www.erpstuff.com 198 info@erpstuff.com
199. Enter the Line level information for the Invoice, keep scrolling further
www.erpstuff.com 199 info@erpstuff.com
200. Enter the Distribution Account details ( This step is same as clicking Distributions
button and entering the Information there)
www.erpstuff.com 200 info@erpstuff.com
201. The Fields having the word “Deferred” as prefix are need to be entered in the
transaction, in order to generate Accounting entries for Multiple Period.
www.erpstuff.com 201 info@erpstuff.com
202. Below details have been entered ….
www.erpstuff.com 202 info@erpstuff.com
203. Invoice has been entered with all necessary details ….Click ACTIONS 1 button
www.erpstuff.com 203 info@erpstuff.com
204. Select the VALIDATE checkbox and Click OK button
www.erpstuff.com 204 info@erpstuff.com
205. Invoice is now VALIDATED, Click ACTIONS 1 button again ….
www.erpstuff.com 205 info@erpstuff.com
206. Select FINAL type of accounting and Click OK button
www.erpstuff.com 206 info@erpstuff.com
210. Below are the Accounting entries for 12 periods which we have stated in the Invoice.
You can see the Adjustment between Prepaid expense A/C and Expense A/C
automatically created by the System, irrespective of the period status…
www.erpstuff.com 210 info@erpstuff.com
211. Invoice created in JAN-12 and Deferred periods are 12, i.e 1+12 = 13 set of entries
generated as shown below …
www.erpstuff.com 211 info@erpstuff.com
212. Run the program COMPLETE MULTIPERIOD ACCOUNTING for the actual period when
the expense is recognized.
www.erpstuff.com 212 info@erpstuff.com
213. If the periods are not OPEN, the create accounting program will not generate the
accounting entries successfully.
www.erpstuff.com 213 info@erpstuff.com
215. Navigate to,
Setup > Accounting Setups > Subledger Accounting Setup > Open Account
Balances Listing Definitions
www.erpstuff.com 215 info@erpstuff.com
216. System opens the below page. Click CREATE button to configure a Report Definition
www.erpstuff.com 216 info@erpstuff.com
217. There are no pre-requisite setups before creating a Report Definition ….
www.erpstuff.com 217 info@erpstuff.com
218. Enter the Code, Name, Description and select your LEDGER and Defined by as
SEGMENT. Click ADD ANOTHER ROW button in the Journal Source region.
www.erpstuff.com 218 info@erpstuff.com
219. Select the Source application from the LOV
www.erpstuff.com 219 info@erpstuff.com
220. Select the Source as PAYABLES. Click ADD ANOTHER ROW button under Definition
Details ….
www.erpstuff.com 220 info@erpstuff.com
229. Enter the Code, Name details and Select your Ledger. For the Defined by value Select
the type as Accounting Flexfield.
www.erpstuff.com 229 info@erpstuff.com
230. Select the Journal Source as PAYABLES
www.erpstuff.com 230 info@erpstuff.com
231. Enter the Account code combination for your Payables Liability Account. If you have
more than one AP Liability Account, Click ADD ANOTHER ROW button and keep
adding other code combinations as well….Click APPLY button
www.erpstuff.com 231 info@erpstuff.com
232. System confirmation is obtained once the Definition is created.
www.erpstuff.com 232 info@erpstuff.com
248. Select the Balance Type as ACTUAL….
www.erpstuff.com 248 info@erpstuff.com
249. Select your Ledger, Category, Date and Description for the Header region
www.erpstuff.com 249 info@erpstuff.com
250. In the Lines Region, enter the Account Code combination for the accounts that are to
be Debited and Credited, select the Accounting Class and enter the DR and CR
Amounts.
www.erpstuff.com 250 info@erpstuff.com
252. Totals have been Computed by the system, Click CONTINUE button
www.erpstuff.com 252 info@erpstuff.com
253. Select the type of accounting from the List, I am selecting FINAL accounting option
and Click FINISH button.
www.erpstuff.com 253 info@erpstuff.com
254. Subledger Journal Entry has been created successfully
www.erpstuff.com 254 info@erpstuff.com
255. Demo 8
REPLACEMENT OF DISABLED
ACCOUNTS
www.erpstuff.com 255 info@erpstuff.com
256. Switch to your Payables Responsibility
www.erpstuff.com 256 info@erpstuff.com
258. This is the default screen for Account Code combinations form…
www.erpstuff.com 258 info@erpstuff.com
259. Press F11 key to turn the form in to Query Mode …
www.erpstuff.com 259 info@erpstuff.com
260. Press CTRL + F11 to retrieve the code combinations available at present.
www.erpstuff.com 260 info@erpstuff.com
261. Select an account code combination as per the requirement…
www.erpstuff.com 261 info@erpstuff.com
262. Uncheck Enabled checkbox, which means this account code combination is now
disabled and no transactions can be created for this code combination.
www.erpstuff.com 262 info@erpstuff.com
263. Scroll towards right side of the screen, where you would see Alternate Account
field…
www.erpstuff.com 263 info@erpstuff.com
264. Enter the Alternate Account Code combination, so that if there are any open
transactions having the account codes which we have disabled, it would cause issues
when further processing happens ( accounting entries generation, transfer to GL etc ..)
www.erpstuff.com 264 info@erpstuff.com
266. I tried entering the disabled account code combination for the payable Invoice, system
displayed the below error message, forcing me to choose a valid/enabled combination…
www.erpstuff.com 266 info@erpstuff.com
267. This is an Invoice already existing in the system i.e. open Invoice containing the account
code combination which we have disabled.
www.erpstuff.com 267 info@erpstuff.com
268. I am creating accounting for that open invoice having the disabled account code
www.erpstuff.com 268 info@erpstuff.com
269. Accounting entries are created without any errors …..
www.erpstuff.com 269 info@erpstuff.com
270. When you “VIEW ACCOUNTING” for that transaction, you can see the below accounting
entry generated by the system ….
The Item expense Line is overridden automatically based on the Alternate Account
stated in the Code Combinations form.
www.erpstuff.com 270 info@erpstuff.com
271. Same entry is transferred to General Ledger as well…
www.erpstuff.com 271 info@erpstuff.com
272. Demo 9
TRANSFER OF ACCOUNTING ENTRIES
TO GENERAL LEDGER
www.erpstuff.com 272 info@erpstuff.com
273. Switch to your Payables Responsibility
www.erpstuff.com 273 info@erpstuff.com
278. Below Screen controls the behavior as to how the Subledger accounting entries are
transferred to General Ledger
www.erpstuff.com 278 info@erpstuff.com
279. Options displayed below are provided by the system as to how accounting entries
can be transferred from Subledger to General Ledger
www.erpstuff.com 279 info@erpstuff.com
283. Query your (Primary) Ledger and select the icon under Update Accounting options
www.erpstuff.com 283 info@erpstuff.com
284. Click on “Add Secondary Ledger” button
www.erpstuff.com 284 info@erpstuff.com
285. Below is the Secondary Ledger Creation screen, make sure about the requirements
of the secondary ledger before creating the same…
The screen is very similar to the Primary ledger creation screen with one additional
field which is “Data Conversion Level”, the value selected under this option
determines how the transactions would get replicated in the secondary ledger
www.erpstuff.com 285 info@erpstuff.com
286. I have entered the below details for creating my secondary Ledger
www.erpstuff.com 286 info@erpstuff.com
287. There are multiple options available for performing the Data Conversion between
Primary Ledger and Secondary Ledger as show below….
www.erpstuff.com 287 info@erpstuff.com
289. System displays an error message stating I cannot have an accounting method
selected, if I opt for JOURNAL as my conversion method I have to either remove my
Subledger Accounting method OR I should change the Data conversion Level to
Subledger or Adjustments only options to proceed further …
www.erpstuff.com 289 info@erpstuff.com
290. I have decided to change the Conversion Level to Subledger ….
Click Apply
www.erpstuff.com 290 info@erpstuff.com
291. Secondary Ledger has now been created by the System Successfully.
However there are setups pertaining to Secondary ledger that are still required to
be complete, in order to make the secondary ledger usable.
www.erpstuff.com 291 info@erpstuff.com
292. I have done all other configurations for secondary ledger, except the Mapping
configuration. Click Update icon next to Primary to Secondary Ledger Mapping..
www.erpstuff.com 292 info@erpstuff.com
293. You decide the options as per the requirement
www.erpstuff.com 293 info@erpstuff.com
294. I have changed the value for “Post Journals Automatically from source ledger” as
YES and click COMPLETE
www.erpstuff.com 294 info@erpstuff.com
298. Create a Journal Entry in the Primary Ledger
www.erpstuff.com 298 info@erpstuff.com
299. Click Post button, system would trigger a concurrent program for performing the
Posting process
www.erpstuff.com 299 info@erpstuff.com
300. Wait till the concurrent program gets completed. Click View Output button
www.erpstuff.com 300 info@erpstuff.com
301. The output file displays the below,
You can see system has created a Batch in my Secondary Ledger Automatically
www.erpstuff.com 301 info@erpstuff.com
302. Switch Responsibility to General Ledger which has profile options pertaining to
Secondary Ledger configured.
www.erpstuff.com 302 info@erpstuff.com
304. Click FIND button ( I am not entering any search criteria)
www.erpstuff.com 304 info@erpstuff.com
305. You can see the Journal Entry created by the System automatically in the
Secondary Ledger, based on our data entry in the Primary Ledger. Click Review
Journal button….
www.erpstuff.com 305 info@erpstuff.com
306. The Journal Entry is replicated in the Secondary Ledger
www.erpstuff.com 306 info@erpstuff.com
310. Below is the default Accounting entry search form …
www.erpstuff.com 310 info@erpstuff.com
311. Enter the Criteria for searching your accounting entry and click GO
www.erpstuff.com 311 info@erpstuff.com
312. System retrieved the following entries matching the criteria we have entered ..
www.erpstuff.com 312 info@erpstuff.com
313. One can also modify the search criteria further in order to get accurate results, by
adding more criteria provided by the system as shown below …
www.erpstuff.com 313 info@erpstuff.com
314. I have selected few additional criteria and now my search screen would look like
this…
www.erpstuff.com 314 info@erpstuff.com
315. From the results provided by system you can make a comparison between 2 journal
entries by Selecting two entries and clicking the COMPARE button
www.erpstuff.com 315 info@erpstuff.com
316. Below is the comparison results which system provides for the entries selected …
www.erpstuff.com 316 info@erpstuff.com
318. I would only request the readers to express their opinions on this
presentation so as to make further improvements.
Feedbacks, Criticisms, Appreciations (if any) are always welcomed.
Please send it to the following addresses
karthikeyanp1981@gmail.com and admin@erpstuff.com
www.erpstuff.com 318 info@erpstuff.com