Gmail

Email
Email is a form of asynchronous computer-mediated communication. In this document, features
of receiving and sending emails via Gmail will be discussed:

1. Creating emailing lists
2. Sending CC & BCC emails
3. Attaching a file
4. Creating folders
5. Moving & copying messages into folders

First of all, to get started with Gmail, you have to create a new account which we have explained
it previously in advanced searching skills document
If you already have an account, login to your account by entering your username and password
(figure 2).

Figure (1)

Technology for Teaching English Lab
Eng. Tahani Z. Fourah 1

Figure(2)

• A quick look in Gmail account

1. Gmail main menu: It consists of:

a. Gmail: to sending and receiving emails and creating folders.

b. Contacts: to add, edit, delete contacts and creating emailing list.
c. Tasks: to add, edit, delete tasks.

2. Compose button: to create a new message.
3. Gmail folders: Inbox, Sent Mail, Drafts, ..
4. Gmail Searching box: to search for emails.
5. Gmail messages properties: mark as read, unread, starred, unstarred.
6. Privacy, Account settings, Sign out.
7. General settings: Themes, Display density,..

• Composing Email :

Click Compose button , the following figure will be displayed.

1. To : type the target email ( the email you want to send the message to).
2. Subject: type the subject of the message.
3. Attach file: click to attach a file with any format.
4. Text box area: to write your message body.
5. Send button: to send the message.
6. Save Now button: to save the message in Drafts.
7. Discard: to cancel the message.


• Sending CC & BCC emails

 Cc: stands for "carbon copy." Anyone listed in the Cc: field of a message receives
a copy of that message when you send it. All other recipients of that message can
see that the person you designated as a Cc: recipient received a copy of the
message.

 Bcc: stands for "blind carbon copy." This is similar to the Cc: feature, except that
Bcc: recipients are invisible to all the other recipients of the message (including
other Bcc: recipients).

 For example, if you send a message To: Ali@gmail.com and Bcc:
Eman@gmail.com, then Ali sees himself as the message's only recipient. Eman,
on the other hand, is "in the know"—she can see that you sent the message To:
Ali, and that you blind-copied her.
 Note: To send a message, you must always specify at least one recipient in the
"To:" field. If you don't, an error message appears when you attempt to send the
message.

• Creating folders
 Click More in the left side.

 Click Create new label


 Fill in the following form

1. Enter the name of the label or folder. For example, Technology for Teaching English.
2. Click Nest label under if you want to create a folder within existing folder.
3. Click Create.

After that, your new folder will appear in the list of Gmail folders as shown in the figure below.


• Moving & copying messages into folders
 Return back to inbox and Select messages you want to move them into your folder

 Click Move to Icon as show below and select the desired folder.

• Creating emailing lists
 Go to Gmail Main Menu and Click Contacts.


 From the left side menu, Click New Group

 Enter a new group/emailing list name. For example, Technology for Teaching
English.


 The new group/emailing list will be displayed in Contacts list as shown below.

 If you click the group name, then “There are no contacts in this group” will appear.


 To add contacts to the group
o Click “Add to my Contacts” Icon
o Type the email address
o Click Add
o Repeat the previous steps to add another contact.

 To send email to a specified emailing list, just type the name of group/emailing list
in “To” field, and it will list all emails in the group automatically.


Gmail

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