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5 S – Office Audit

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5 S – Office Audit

  1. 1. 5S – Office Audit 5S – Improvement Questionnaire Anand Subramaniam
  2. 2. <ul><li>“The word impossible is not in my dictionary.” </li></ul><ul><ul><li>- Napoleon Bonaparte </li></ul></ul>
  3. 3. 5 S – Focus Sort Focus Eliminate what is unneeded and decide what is needed Store Focus Define a specific location for every item needed Shine Focus Keep the workplace clean and eliminate abnormalities Standardise Focus Create a visually managed workplace Sustain Focus Sustain improvements and make further company wide improvements
  4. 4. Sort Through / Sort Out <ul><li>Are walls, machines or boards covered in unneeded calendars and posters? </li></ul>Walls, equipment and partitions 4. <ul><li>Are there any computer cables and wires lying about on the floor? </li></ul>Cables and wires 3. <ul><li>Are there any files requiring specific archiving? </li></ul>Unneeded files 2. <ul><li>Are there any unneeded things (newspapers, samples, various items) on shelves and in file cabinets? </li></ul>Unneeded objects 1.
  5. 5. Store & Order <ul><li>Are the various areas, cabinets, and offices clearly identified? </li></ul>Areas indication 4. <ul><li>Are documents, stationery, materials well-ordered and easy to reach and return to their location? </li></ul>Easiness of use 3. <ul><li>Is there any indication of title, number, name of person in charge, and/or date on file or binders? </li></ul>Documents, files and binders identification 2. <ul><li>Are shelves and filing cabinets identified with labels, markings and visible codes? </li></ul>Shelves and filing cabinets 1.
  6. 6. Shine & Sweep <ul><li>Offices are clean, few documents are not filed. </li></ul>Feeling of tidiness and cleanliness 4. <ul><li>Are wastebaskets and destroyer bins regularly emptied before they overflow? </li></ul>Wastebaskets 3. <ul><li>Is there a specific person in charge of keeping files up-to-date for each subject? </li></ul>Updating tasks 2. <ul><li>Are floors, carpets and walls clean, do paintworks need re-doing? Are windows, shelves and plants regularly dusted and cleaned? </li></ul>Cleanliness of floors and walls 1.
  7. 7. Standardise & Visually Managed <ul><li>Are minimum supplies levels clearly indicated? </li></ul>Stationary 4. <ul><li>Have team defined a shared filing system in the computer system and are the work-in-process files managed with a visual system indicating progress level and things to do? </li></ul>Shared filing 3, <ul><li>Is there a procedure for dealing with confidential documents and archives? </li></ul>Confidential documents and archiving 2, <ul><li>The location of files, books, articles and stationary can be seen at a glance. All cabinets are visually defined with their contents. </li></ul>Visualisation 1,
  8. 8. Sustain & Make it Company Wide <ul><li>Have dates been set within the team for audits, and to update and dispose of documents? </li></ul>Audits and updating 4. <ul><li>Are meetings and traveling schedules clearly visualised and displayed? </li></ul>Schedules 3. <ul><li>Are activity scheduling, departments tasks and performance indicators clear and visualised? </li></ul>Work schedules and performance 2. <ul><li>Do team members carry out regular meetings in a specific area? </li></ul>Meetings 1,
  9. 9. <ul><li>“Successful people are always looking for opportunities to help others. Unsuccessful people are always asking, &quot;What's in it for me?&quot; </li></ul><ul><li>- Brian Tracy </li></ul>
  10. 10. <ul><li>Good Luck </li></ul><ul><li> </li></ul>