Time Management

INTRODUCTION

Enabling objectives
• What is time
• What is time management
• Why do we need time management
• Process of time management
• Obstacles to time management
• What is the solution
• Summary and Review

What is Time
The thing that is measured as
seconds, minutes, hours,
days, years

What is Time
Time is greater asset
in your life
You can make money,
not time
An inch of gold cannot
buy an inch of time

WHAT IS TIME
• Time is something we never have enough
of
• Time is equally distributed to all of us
• Fortune building starts with time
management
• Time is working for you
• If you don't use its potentional for you, it
will act against you

What is Time
Management?
It is understanding
exactly how much time
we have and how to use
it effectively.

Why do we need TM?
• To save time
• To reduce stress

Why do we need TM?
• To function effectively
• To increase our work output

The process of TM
• Goal setting
• Planning
• Prioritizing
• Scheduling

Personal Goal Setting
“Planning to Live Your Life Your way”
• Decide what you want to achieve
• Decide what you want to achieve in next
few months
• Decide what you want to achieve in next
few years
• Motivate yourself to achievement.

Plan for the future
because that’s where
you’re going to spend
the rest of your life.
Mark Twain

Planning
• Draw an action planA list of things that need to be done to
achieve your goals

Prioritizing
• Prioritize your taskThe most important jobs should be
completed first followed by other jobs

Scheduling
So you got your priorities in order and you
know what you need to do….
Now what?
Get it out of your head and put it on a
schedule!

Achieve your goals
Make Time Management your tool for
success

Obstacles to effective time
management
Unclear objectives
Disorganization
Inability to say “no”

Obstacles to effective time
management
Interruptions
More interruptions
Periods of inactivity

Obstacles to effective time
management
Too many things at once
Stress and fatigue
All work and no play

Multitasking

What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome

Set goals
• Specific
• Measurable
• Achievable
• Realistic
• Time-based

Prioritize
• Do
• Delegate
• Delay
• Delete

Prioritize
1. Address the urgent
2. Attach deadlines to things you
delay

Learn when to say “NO”
You can’t do
everything
 Don’t undertake
things you can’t
complete
 Remain consistent
to your goals


Use your waiting time
•
•
•
•
On public transportation
At the doctor’s office
Waiting for your plane
When you are early

Use your waiting time
Correspondence
Letters or memos
Books or tapes

Concentrate on the task at hand
• Focus on your goal

Consider your personal prime time
• Morning?
• Evening?
• Late night?

Manage your time & keep smiling…

Summary and Review
• What is time
• Time management
• Why time management
• Obsctacles
• What to do
• Celebrate success

Questions

• What is first step in time manangement?
• ANSWER: Setting Goals

• What a Goal should be ?
• ANSWER : SMART
• What are the obstacles in effective
management?
• ANSWER : Unclear objectives, phone
calls