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Time Management

  1. Time Management
  3. Enabling objectives • What is time • What is time management • Why do we need time management • Process of time management • Obstacles to time management • What is the solution • Summary and Review
  4. What is Time The thing that is measured as seconds, minutes, hours, days, years
  5. What is Time Time is greater asset in your life You can make money, not time An inch of gold cannot buy an inch of time
  6. WHAT IS TIME • Time is something we never have enough of • Time is equally distributed to all of us • Fortune building starts with time management • Time is working for you • If you don't use its potentional for you, it will act against you
  7. What is Time Management? It is understanding exactly how much time we have and how to use it effectively.
  8. Why do we need TM? • To save time • To reduce stress
  9. Why do we need TM? • To function effectively • To increase our work output
  10. The process of TM • Goal setting • Planning • Prioritizing • Scheduling
  11. Personal Goal Setting “Planning to Live Your Life Your way” • Decide what you want to achieve • Decide what you want to achieve in next few months • Decide what you want to achieve in next few years • Motivate yourself to achievement.
  12. Plan for the future because that’s where you’re going to spend the rest of your life. Mark Twain
  13. Planning • Draw an action planA list of things that need to be done to achieve your goals
  14. Prioritizing • Prioritize your taskThe most important jobs should be completed first followed by other jobs
  15. Scheduling So you got your priorities in order and you know what you need to do…. Now what? Get it out of your head and put it on a schedule!
  16. Achieve your goals Make Time Management your tool for success
  17. Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”
  18. Obstacles to effective time management Interruptions More interruptions Periods of inactivity
  19. Obstacles to effective time management Too many things at once Stress and fatigue All work and no play
  20. Multitasking
  21. What can we do? Recognize that obstacles exist Identify them Employ strategies to overcome
  22. Set goals • Specific • Measurable • Achievable • Realistic • Time-based
  23. Prioritize • Do • Delegate • Delay • Delete
  24. Prioritize 1. Address the urgent 2. Attach deadlines to things you delay
  25. Learn when to say “NO” You can’t do everything  Don’t undertake things you can’t complete  Remain consistent to your goals 
  26. Use your waiting time • • • • On public transportation At the doctor’s office Waiting for your plane When you are early
  27. Use your waiting time Correspondence Letters or memos Books or tapes
  28. Concentrate on the task at hand • Focus on your goal
  29. Consider your personal prime time • Morning? • Evening? • Late night?
  30. Manage your time & keep smiling…
  31. Summary and Review • What is time • Time management • Why time management • Obsctacles • What to do • Celebrate success
  32. Questions
  33. • What is first step in time manangement? • ANSWER: Setting Goals
  34. • What a Goal should be ? • ANSWER : SMART • What are the obstacles in effective management? • ANSWER : Unclear objectives, phone calls