Brief description about the history and introduction to the MS Office and the softwares in MS office including MS excel, MS word and MS powerpoint

1. Introduction to MS Office
And
Word Processing
BhanuKrishan
Diksha Kanwar
GGDSD College, Sector 32C, Chandigarh

2. Topics to be Discussed
• Introduction to MS Office
• Application of MS Office
• Features of MS Office
• Word Processing
• Standard features
• Advantages & Disadvantages

3. Introduction to MS Office
• Microsoft office is an office suite of applications, servers, and
services developed by Microsoft.
It was first announced by bill gates on 1 august 1988,
in Las Vegas
• The first version of office contained
Microsoft word, Microsoft excel, and
Microsoft Powerpoint.
• Several versions of ms office have been
released over the years with emphasis on user
friendliness and better display.
The latest version of MS Office
is Office 2019.

4. • Microsoft Office is a suite of desktop productivity applications that is designed
specifically to be used for office or business use
• Microsoft Office was primarily created to automate the manual office work with a
collection of purpose-built applications.
Figure: Different Applications in MS Office
Source: Microsoft©

5. Different versions of MS Office
Source: Microsoft©

6. Applications of MS Office
• Microsoft Word: Helps users in creating text documents.
• Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
• Microsoft PowerPoint: Stand-alone application for creating professional
multimedia presentations.
• Microsoft Access: Database management application.
• Microsoft Publisher: Introductory application for creating and publishing
marketing materials.
• Microsoft OneNote: Alternate to a paper notebook, it enables an user to
neatly organize their notes.

7. Different softwares that comes up with the latest MS Office 2019

8. Features of Ms Word
• Can create the document, edit them later when required by adding more text,
modifying the existing text, deleting/moving some part of it.
• Changing the size of the margins can reformat complete document or part of
text.
• Font size and type of fonts can also be changed. Page numbers and Header
and Footer can be included.
• Spelling can be checked and correction can be made automatically in the
entire document. Word count and other statistics can be generated.
• Text can be formatted in columnar style as we see in the newspaper. Text
boxes can be made.

9. Homepage of Word in MS Office 2007

10. Homepage of Word in MS Office 2019

11. Features of MS Power point
• PowerPoint presentations are commonly used in business meetings and for
training and educational purposes
• Various circumstances in which a presentation is made: teaching a class,
introducing a product to sell, explaining an organizational structure, etc.
• PowerPoint software features and formatting options include a wizard that
walks you through the presentation creation process.
• Design templates---prepackaged background designs and font styles that
will be applied to all slides in a presentation.

13. Features of MS Excel
• Microsoft Excel is a general-purpose electronic spreadsheet used to organize, calculate,
and analyze data.
• There are a number of features that are available in Excel to make your task easier. Some
of the main features are:
– AutoFormat – to choose many preset table formatting options.
– AutoSum - helps you to add the contents of a cluster of adjacent cells.
– List AutoFill - automatically extends cell formatting when a new item is added to the end of a
list.
– AutoShapes toolbar- will allow you to draw a number of geometrical shapes, arrows,
flowchart elements, stars and more. With these shapes you can draw your own graphs.
– Drag and Drop - feature will help you to reposition the data and text by simply dragging the
data with the help of mouse.
– Charts - features will help you in presenting a graphical representation of your data in the
form of Pie, Bar, Line charts and more.
– Shortcut Menus - commands that are appropriate to the task that you are doing appear by
clicking the right mouse button

15. Use of Excel and Word in Writing a Research Paper

17. WORD PROCESSING
• Word processing describes creating or editing a
document using a word processor.
• Word processor is a software or a device that allows
user to create, edit, and print documents such as
Microsoft Word, Google Docs, or OpenOffice Writer.
• It enables you to write text, store it electronically,
display it on a screen, modify it by entering
commands and characters from the keyboard, and
print it.

18. What was used before word processing?
• Before computers, people used typewriters to write reports or
other documents, which had nowhere near the capabilities as
today’s word processors.
• Printed documents were typed directly on the paper using
manual typewriters.
• The main problem with using typewriter was that if a mistake
was made it could not be corrected without leaving any traces.
• This method of producing printed documents was very slow
and time consuming.

19. WORD PROCESSOR
• The earliest word processors were machines similar to electric
typewriters that debuted in the 1960s.
• The great advantage of these early machines over using a
typewriters was that you could make changes without retyping
the entire document.
• Over time, the devices acquired more advanced features, such as
the ability to save documents on a disk, elaborate formatting
options.
• With a word processors, you can easily edit and make changes to
a document, move text around in a document, add images,
change fonts, check for spelling errors, grammar and much more.

20. Standard features of word processors
Word processors vary considerably, but all word processors, whether cloud
based or installed on a system, support the following basic features:
• Insert text: allow you to insert text anywhere in the document.
• Delete text: allow you to erase characters, words, lines, or pages.
• Line spacing is used to change the amount of space between lines of
text. Normal text is single spaced.

21. .
• Cut and paste: Allow you to remove (cut) a section of text from one
place in a document and insert (paste) it somewhere else.
• Copy: Allows you to duplicate a section of text.
• Alignment: You can align the selected text to the left, right, or center by
using the left, right, and center alignment buttons.

22. • Page size and margins: allows you to define various page sizes and
margins.
• Print: Allows you to send a document to a printer to get hard copy.
• Search and replace: Allows you to tell a word processor to look for
one word and replace it with another.

23. .
• Windows: Allow you to edit two or more documents at the same time.
Each document appear in a separate window.
• Font specifications: Allows you to change fonts within a document.
For example, you can specify bold, italics, and underlining.
• Spell checking: Identifies words that don’t appear in a standard
dictionary.

24. ADVANTAGES
• Documents can be saved on computer and used again whenever necessary
• Mistakes can be corrected easily without leaving any trace
• Much better presentation of text is possible with formatting features such as
different font styles, size, coloured text and justification
• Easily update it by inserting or deleting text
• Rearrangement of selected areas of text
• Combining text in another file with your document
• Can print multiple copies of your documents

25. DISADVANTAGES
• More expensive to buy hardware
• Electricity
• Data can be sometimes be lost due to data
corruption
• Require computer skills: some word processors
have too many options which make them
difficult to use for those who do not have
experience
• Using word processors or any other digital tool
can lead to security risks.

26. .