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Paharpur Business Centre has published its 7th Corporate Sustainability Report
1.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |1
2.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |2 SHAPING FUTURE
3.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |3 GREEN PBC
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Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |4 CONTENT S. No. Topics Page No. 1. Letter from the Director & CEO 5-8 2. GRI Content Index 9-18 3. Company Profile 19-20 4. Report Profile 21-22 5. Service Portfolio 23-26 6. Organizational Structure 27-31 7. Our Mission & Vision 32-33 8. International Certifications & Management System Policies 34-43 9. Awards 44 10. Commitment to UN Global Compact 45 11. Stakeholder Engagement 46-54 12. Reporting Methodology & Material Issues 55-56 13. Social Accountability & Our commitment to safety 57-80 14. Environmental Performance 81-99 15. Social Initiatives & Performance 100-111 16. Economic Performance 112-117 17. Customer Satisfaction Survey – Product Responsibility 118-119 18. The Road Ahead 120 19. Buzz About PBC 121-125 20. Image Source 126 21. Application level 127-128 22. Feedback form for Sustainability Report 129-130
5.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |5 Care for Environment is a Business Imperative…… April, 2014. I am delighted to present Paharpur Business Centre’s (PBC), 7th Corporate Sustainability Report and to share our progress with all our Stakeholders and Business Partners. It is also available on our web site www.pbcnet.com PBC has endeavored to contribute to the sustainable growth and development of its stated business objectives. PBC has played a pioneering role in revolutionizing the concept of office space and convention facilities that include training, recruitment, Night BPO and meeting room business areas and integrating it with its many environmental and social practices. This has received widespread appreciation and recognition from various quarters. Our report states our single-minded goal to be an exemplar SmE in Triple Bottom line Performance. All our energies, objectives and strategies are directed towards meeting our triple bottom line performance in a sustained and profitable manner. We are extremely sensitive to the fact that we need to operate within the principles of ‘Corporate Governance’ and therefore be accountable, transparent and responsive to the needs of primary stakeholders. It is difficult but not impossible to conduct strictly honest business. - Mahatma Gandhi FROM CEO’S DESK
6.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |6 Our stakeholder engagement program and our various social and environmental initiatives are aimed at achieving our business goals in a sustained manner. Delhi has been in the news lately as being more polluted than Beijing. The PM 2.5 and Ozone levels in the ambient air, especially between October and March every year, are said to be at unhealthy levels. This can be detrimental for health, especially for children and seniors and affect one’s productivity. I would like to specially mention our new business vertical: Breathe Easy™. It offers cost effective, frugal engineered solutions to improve indoor air quality for Shopping Malls, Office Buildings, Schools, Embassies, Hotels, Homes and Small Offices. We have learned how to “Grow our own fresh airTM ” using green plants. We use specific plants for bedrooms, living areas and for removing Volatile Chemicals, such as Benzene and Formaldehyde. They are grown in sterile soil or in hydroponics. By achieving improved Indoor Air Quality meeting ASHRAE standards, in otherwise polluted air surroundings, we are able to reduce our energy bills by > 10% as we need to cool or heat less ambient air fed into the area, and yet meet the standards. It improves our health and productivity while directly reducing our operating costs. Hence, we see that there is also a business imperative in improving our indoor air. PBC is also a BEE rated 5 star building with an average energy consumption of 28 wh /hr / sqm. It is currently operating at 22 wh /hr / sqm. This reduction is partially due to the IAQ initiatives taken by us. We are also a USGBC LEED Platinum building. It is the first, in India, to achieve this for existing buildings (O&M) in 2010. Over the years, we have strived hard to create an exciting, healthy and a robust workplace for our employees, a value proposition for our clients and a viable profit making business model for our shareholders. It is a known fact that employees who are satisfied with their organization’s belief and commitment to its environmental and social responsibilities, are likely to be more positive, more engaged, more efficient and therefore, more productive. In fact, high performance is more than an aspiration for the work we do, with and for our clients. Collaboration is the key to sustainable business. Our report clearly demonstrates this aspect of our business strategy. An engaged and satisfied workforce contributes to enhanced business results and overall prosperity and well being of an organization. Care for the environment tops our list of material issues. We accord top priority to care for environment because we strongly feel that it alone can facilitate the growth trajectory, making us globally competitive, innovative, resource efficient, inclusive and sustainable.
7.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |7 It’s been our constant endeavour to address the issues that are material to us, our important stakeholders, to our business and in line with the ‘Triple bottom line approach. The triple bottom line (TBL) consists of three Ps: People, Planet & Profit. It aims to measure the financial, social and environmental performance of the corporation over a period of time. Only a company that produces a TBL is taking account of the full cost involved in doing business.” We also reiterated our belief in ‘Gender Equality & Gender Mainstreaming’, by becoming the first mSME to sign up for UN Women’s Empowerment Principles (WEP), in 2012. An important achievement has been the certification for Energy Management Systems at PBC with ISO 50001: 2011 in 2013, perhaps the first Business Centre in the country to achieve this coveted ISO certification, aimed at managing and reducing our energy & carbon footprint. This has given a new dimension to our Energy Conservation Program and has further helped us in optimizing our energy efficiency initiatives. This is our sixth ISO certification. Since our inception, we have always believed in conducting our business in a systematic and in a process oriented manner and for this we have had clearly defined SOPS that are dynamic in nature and change as per the business environment and requirements. UN Global Compact is another concept that we most strongly adhere to and have been signatories to it since 2003. These are the guiding principles of our business and form an intrinsic part of our Corporate Governance. This report addresses all the ten universally accepted principles and how we have tried to internalize them in our day to day business. It is an inherent part of our Business Excellence Model. We also realize the importance of reporting and therefore believe in the reporting framework provided by GRI. At PBC, material issues are clearly identified and defined, achieving optimum energy and water efficiency, health, safety and well-being of our people and occupants, maintaining mountain fresh air quality of our indoor air, meeting our financial goals, leveraging green and clean technology to meet the climate change challenges, engaging more aggressively with our primary stakeholders and strategizing to reach out to the ones who did not figure in the primary quadrant of our stakeholder mapping process. Last but not the least, strategizing for implementing innovative ways to remain profitable and consistently enhance our top line and bottom line, despite challenges thrown as a result of economic downturns and a not so robust market scenario.
8.
Copyright © 2013
Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |8 During the last couple of years we have taken a lot of additional initiatives to further strengthen our triple bottom line performance. PBC has significantly contributed to the sustainable growth and development of its stated business objectives, as is evident in our report and in that sense the past two years have been important and very challenging years for us. A special focus in the last few years has been on the health and safety aspects of our building occupants and customization of our processes relating to Clients, Employees, and Visitors. We have taken a lot of initiatives, evident in the course of this report, that benefit the occupant health, safety, happiness and productivity. A corporate social responsibility mindset is not created in a short span of time; it takes a lot of determination, belief in the tenets of responsible business and above all effective execution across the business verticals of this shared business endeavor. We hope that this report will once again open the engagement process, as we share our business achievements with you by way of this report and hope you find the report useful, insightful and informative. I take this opportunity to extend my heartfelt thanks to all our important stakeholders, especially the PBC team that has stood committed to our inherent principles - care for people, environment and responsible business. We thank our vendors and suppliers who have played an important role in making our innovations a reality and helping us meet our environmental related goals and objectives. We thank and reach out to our esteemed clients, who have supported our causes and encouraged us to move ahead in the direction of corporate social responsibility. My firm belief is to be passionate about what we believe in, play to our strengths, focus on our circle of influence and recognize that learning is a life-long exercise. This has been our ‘mantra of success’ for more than two decades now. Your views and feedback are important to us and we look forward to it, as we believe that we can create value by learning from all our stakeholders. Best wishes for a successful financial year ahead. Kamal Meattle Chief Executive Officer
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |9 G3 Content Index - GRI Application Level B Application Level B STANDARD DISCLOSURES PART I: Profile Disclosures REPORT FULLY ON THE BELOW SELECTION OF PROFILE DISCLOSURES OR PROVIDE A REASON FOR OMISSION 1. Strategy and Analysis Profile Disclosure Disclosure Level of reporting Location of Disclosure 1.1 Statement from the most senior decision-maker of the organization. Fully Page No. 5-8 1.2 Description of key impacts, risks, and opportunities. Fully Page No. 29-30 2. Organizational Profile Profile Disclosure Disclosure Level of reporting Location of Disclosure 2.1 Name of the organization. Fully Page No. 19-20 2.2 Primary brands, products, and/or services. Fully Page No. 23-26 2.3 Operational structure of the organization, including main divisions, operating companies, subsidiaries, and joint ventures. Fully Page No. 27 2.4 Location of organization's headquarters. Fully Page No. 19 2.5 Number of countries where the organization operates, and names of countries with either major operations or that are specifically relevant to the sustainability issues covered in the report. Fully Page No. 19 2.6 Nature of ownership and legal form. Fully Page No. 19 2.7 Markets served (including geographic breakdown, sectors served, and types of customers/beneficiaries). Fully Page No. 20 2.8 Scale of the reporting organization. Fully Page No. 19 2.9 Significant changes during the reporting period regarding size, structure, or ownership. Fully Page No. 21 2.10 Awards received in the reporting period. Fully Page No. 44 3. Report Parameters GRI INDEX
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |10 Profile Disclosure Disclosure Level of reporting Location of Disclosure 3.1 Reporting period (e.g., fiscal/calendar year) for information provided. Fully Page No. 21 3.2 Date of most recent previous report (if any). Fully Page No. 21 3.3 Reporting cycle (annual, biennial, etc.) Fully Page No. 21 3.4 Contact point for questions regarding the report or its contents. Fully Page No. 22 3.5 Process for defining report content. Fully Page No. 21-22, 55- 56 3.6 Boundary of the report (e.g., countries, divisions, subsidiaries, leased facilities, joint ventures, suppliers). See GRI Boundary Protocol for further guidance. Fully Page No. 21-22 3.7 State any specific limitations on the scope or boundary of the report (see completeness principle for explanation of scope). Fully Page No. 21-22, 55- 56 3.8 Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities that can significantly affect comparability from period to period and/or between organizations. Fully Page No. 21-22 3.9 Data measurement techniques and the bases of calculations, including assumptions and techniques underlying estimations applied to the compilation of the Indicators and other information in the report. Explain any decisions not to apply, or to substantially diverge from, the GRI Indicator Protocols. Fully Page No. 21 3.10 Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re- statement (e.g.,mergers/acquisitions, change of base years/periods, nature of business, measurement methods). Fully Page No. 21 3.11 Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report. Fully Page No. 21-22, 55- 56 3.12 Table identifying the location of the Standard Disclosures in the report. Fully Page No. 9-18 3.13 Policy and current practice with regard to seeking external assurance for the report. Fully Page No. 22 4. Governance, Commitments, and Engagement Profile Disclosure Disclosure Level of reporting Location of Disclosure 4.1 Governance structure of the organization, including committees under the highest governance body responsible for specific tasks, such as setting strategy or organizational oversight. Fully Page No. 27,31 4.2 Indicate whether the Chair of the highest governance body is also an executive officer. Fully Page No. 28,31 4.3 For organizations that have a unitary board structure, state the number of members of the highest governance body that are independent and/or non-executive members. Fully Page No. 28 4.4 Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body. Fully Page No. 28 4.5 Linkage between compensation for members of the highest governance body, senior managers, and executives (including departure arrangements), and the organization's performance Fully Page No. 66
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |11 (including social and environmental performance). 4.6 Processes in place for the highest governance body to ensure conflicts of interest are avoided. Fully Page No. 28 4.7 Process for determining the qualifications and expertise of the members of the highest governance body for guiding the organization's strategy on economic, environmental, and social topics. Fully Page No. 28 4.8 Internally developed statements of mission or values, codes of conduct, and principles relevant to economic, environmental, and social performance and the status of their implementation. Fully Page No. 32-43 4.9 Procedures of the highest governance body for overseeing the organization's identification and management of economic, environmental, and social performance, including relevant risks and opportunities, and adherence or compliance with internationally agreed standards, codes of conduct, and principles. Fully Page No. 66 4.10 Processes for evaluating the highest governance body's own performance, particularly with respect to economic, environmental, and social performance. Fully Page No. 28 4.11 Explanation of whether and how the precautionary approach or principle is addressed by the organization. Fully Page No. 28 4.12 Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organization subscribes or endorses. Fully Page No. 34 4.13 Memberships in associations (such as industry associations) and/or national/international advocacy organizations in which the organization: * Has positions in governance bodies; * Participates in projects or committees; * Provides substantive funding beyond routine membership dues; or * Views membership as strategic. Fully Page No. 48 4.14 List of stakeholder groups engaged by the organization. Fully Page No. 47-48 4.15 Basis for identification and selection of stakeholders with whom to engage. Fully Page No. 46 4.16 Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group. Fully Page No. 47-48 4.17 Key topics and concerns that have been raised through stakeholder engagement, and how the organization has responded to those key topics and concerns, including through its reporting. Fully Page No. 47-48 STANDARD DISCLOSURES PART II: Disclosures on Management Approach (DMAs) REPORT ON THE DISCLOSURES ON MANAGEMENT APPROACH FOR EACH CATEGORY. YOU SHOULD BE ABLE TO DISCLOSE THIS INFORMATION ON THE ASPECT LEVEL FOR EACH PERFORMANCE INDICATOR THAT YOU HAVE REPORTED FULLY ON. G3 DMA Disclosure Level of reporting Location of Disclosure DMA EC Disclosure on Management Approach EC Aspects Economic performance Fully Page No. 112-117 Market presence Fully Page No. 51, 64-66 Indirect economic impacts Fully Page No. 112-117
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |12 DMA EN Disclosure on Management Approach EN Aspects Materials Fully Page No. 90 Energy Fully Page No. 82-87 Water Fully Page No. 88-89 Biodiversity Fully Page No. 96-97 Emissions, effluents and waste Fully Page No. 85, 91, 93 Products and services Fully Page No. 118-119 Compliance Fully Page No. 112 Transport Fully Page No. 97-99 Overall Fully Page No. 56 DMA LA Disclosure on Management Approach LA Aspects Employment Fully Page No. 64-66, 70- 71, 77-80 Labor/management relations Fully Page No. 70 Occupational health and safety Fully Page No. 72-80 Training and education Fully Page No. 58-61 Diversity and equal opportunity Fully Page No. 64-66 DMA HR Disclosure on Management Approach HR Aspects Investment and procurement practices Fully Page No. 57-58 Non-discrimination Fully Page No. 63 Freedom of association and collective bargaining Fully Page No. 70 Child labor Fully Page No. 62 Forced and compulsory labor Fully Page No. 70 Security practices Fully Page No. 59 Indigenous rights Fully Page No. 57-58 DMA SO Disclosure on Management Approach SO Aspects Community Fully Page No. 100-117 Corruption Fully Page No. 71-72 Public policy Fully Page No. 47-48 Anti-competitive behavior Fully Page No. 113 Compliance Fully Page No. 113 DMA PR Disclosure on Management Approach PR Aspects Customer health and safety Fully Page No. 72-80 Product and service labelling Fully Page No. 118-119 Marketing communications Fully Page No. 53-54 Customer privacy Fully Page No. 118-119 Compliance Fully Page No. 118 STANDARD DISCLOSURES PART III: Performance Indicators
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |13 REPORT FULLY ON AT LEAST 20 CORE OR ADDITIONAL PERFORMANCE INDICATORS - AT LEAST 1 FROM EACH CATEGORY (ECONOMIC, ENVIRONMENT, LABOR PRACTICES & DECENT WORK, HUMAN RIGHTS, SOCIETY, PRODUCT RESPONSIBLITY) Economic Indicator Disclosure Level of reporting Location of Disclosure Economic performance EC1 Direct economic value generated and distributed, including revenues, operating costs, employee compensation, donations and other community investments, retained earnings, and payments to capital providers and governments. Fully Page No. 116,117 EC2 Financial implications and other risks and opportunities for the organization's activities due to climate change. Fully Page No. 112-117 EC3 Coverage of the organization's defined benefit plan obligations. Not EC4 Significant financial assistance received from government. Fully Page No. 113 Market presence EC5 Range of ratios of standard entry level wage compared to local minimum wage at significant locations of operation. Fully Page No. 66 EC6 Policy, practices, and proportion of spending on locally-based suppliers at significant locations of operation. Fully Page No. 51 EC7 Procedures for local hiring and proportion of senior management hired from the local community at significant locations of operation. Fully Page No. 64-65 Indirect economic impacts EC8 Development and impact of infrastructure investments and services provided primarily for public benefit through commercial, in-kind, or pro bono engagement. Fully Page No. 49, 112 EC9 Understanding and describing significant indirect economic impacts, including the extent of impacts. Not Environmental Indicator Disclosure Level of reporting Location of Disclosure Materials EN1 Materials used by weight or volume. Fully Page No. 90 EN2 Percentage of materials used that are recycled input materials. Fully Page No. 90 Energy EN3 Direct energy consumption by primary energy source. Fully Page No. 82, 87 EN4 Indirect energy consumption by primary source. Not EN5 Energy saved due to conservation and efficiency improvements. Fully Page No. 83, 87 EN6 Initiatives to provide energy-efficient or renewable energy based products and services, and reductions in energy requirements as a result of these initiatives. Fully Page No. 82-87
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |14 EN7 Initiatives to reduce indirect energy consumption and reductions achieved. Not Water EN8 Total water withdrawal by source. Fully Page No. 189 EN9 Water sources significantly affected by withdrawal of water. Fully Page No. 88-89 EN10 Percentage and total volume of water recycled and reused. Fully Page No. 88 Biodiversity EN11 Location and size of land owned, leased, managed in, or adjacent to, protected areas and areas of high biodiversity value outside protected areas. Fully Page No. 96-97 EN12 Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas. Fully Page No. 96-97 EN13 Habitats protected or restored. Fully Page No. 96-97 EN14 Strategies, current actions, and future plans for managing impacts on biodiversity. Fully Page No. 96-97 EN15 Number of IUCN Red List species and national conservation list species with habitats in areas affected by operations, by level of extinction risk. Not Emissions, effluents and waste EN16 Total direct and indirect greenhouse gas emissions by weight. Fully Page No. 85 EN17 Other relevant indirect greenhouse gas emissions by weight. Not EN18 Initiatives to reduce greenhouse gas emissions and reductions achieved. Fully Page No. 85 EN19 Emissions of ozone-depleting substances by weight. Fully Page No. 91 EN20 NOx, SOx, and other significant air emissions by type and weight. Fully Page No. 93 EN21 Total water discharge by quality and destination. Fully Page No. 88, 90 EN22 Total weight of waste by type and disposal method. Fully Page No. 90 EN23 Total number and volume of significant spills. Not Not Applicable EN24 Weight of transported, imported, exported, or treated waste deemed hazardous under the terms of the Basel Convention Annex I, II, III, and VIII, and percentage of transported waste shipped internationally. Not No Hazardous dischargef from our business centre activities, we use eco friendly Green Seal Cleaning Products. EN25 Identity, size, protected status, and biodiversity value of water bodies and related habitats significantly affected by the reporting organization's discharges of water and runoff. Not Products and services EN26 Initiatives to mitigate environmental impacts of products and services, and extent of impact mitigation. Not EN27 Percentage of products sold and their packaging materials that are reclaimed by category. Not Compliance
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |15 EN28 Monetary value of significant fines and total number of non- monetary sanctions for non-compliance with environmental laws and regulations. Fully Page No. 116 Transport EN29 Significant environmental impacts of transporting products and other goods and materials used for the organization's operations, and transporting members of the workforce. Fully Page No. 97-99 Overall EN30 Total environmental protection expenditures and investments by type. Fully Page No. 117 Social: Labor Practices and Decent Work Indicator Disclosure Level of reporting Location of Disclosure Employment LA1 Total workforce by employment type, employment contract, and region. Fully Page No. 64-65 LA2 Total number and rate of employee turnover by age group, gender, and region. Fully Page No. 66 LA3 Benefits provided to full-time employees that are not provided to temporary or part-time employees, by major operations. Fully Page No. 70-71, 76- 80 Labor/management relations LA4 Percentage of employees covered by collective bargaining agreements. Fully Page No. 70 LA5 Minimum notice period(s) regarding significant operational changes, including whether it is specified in collective agreements. Not Occupational health and safety LA6 Percentage of total workforce represented in formal joint management-worker health and safety committees that help monitor and advise on occupational health and safety programs. Fully Page No. 72-80 LA7 Rates of injury, occupational diseases, lost days, and absenteeism, and number of work-related fatalities by region. Fully Page No. 72-80 LA8 Education, training, counseling, prevention, and risk-control programs in place to assist workforce members, their families, or community members regarding serious diseases. Fully Page No. 72-80 LA9 Health and safety topics covered in formal agreements with trade unions. Not Our Organization has no Trade Unions, therefore no agreements on this. Training and education LA10 Average hours of training per year per employee by employee category. Fully Page No. 58-59 LA11 Programs for skills management and lifelong learning that support the continued employability of employees and assist them in managing career endings. Not
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |16 LA12 Percentage of employees receiving regular performance and career development reviews. Fully Page No. 60-61 Diversity and equal opportunity LA13 Composition of governance bodies and breakdown of employees per category according to gender, age group, minority group membership, and other indicators of diversity. Fully Page No. 64-65 LA14 Ratio of basic salary of men to women by employee category. Fully Page No. 66 Social: Human Rights Indicator Disclosure Level of reporting Location of Disclosure Investment and procurement practices HR1 Percentage and total number of significant investment agreements that include human rights clauses or that have undergone human rights screening. Not No such agreement / projects that required human rights screening as we very strongly comply with this clause and signatories to UNGC HR2 Percentage of significant suppliers and contractors that have undergone screening on human rights and actions taken. Fully Page No. 51 HR3 Total hours of employee training on policies and procedures concerning aspects of human rights that are relevant to operations, including the percentage of employees trained. Fully Page No. 58 Non-discrimination HR4 Total number of incidents of discrimination and actions taken. Fully Page No. 63 Freedom of association and collective bargaining HR5 Operations identified in which the right to exercise freedom of association and collective bargaining may be at significant risk, and actions taken to support these rights. Fully Page No. 70 Child labor HR6 Operations identified as having significant risk for incidents of child labor, and measures taken to contribute to the elimination of child labor. Fully Page No. 62 Forced and compulsory labor HR7 Operations identified as having significant risk for incidents of forced or compulsory labor, and measures to contribute to the elimination of forced or compulsory labor. Fully Page No. 70 Security practices HR8 Percentage of security personnel trained in the organization's policies or procedures concerning aspects of human rights that are relevant to operations. Fully Page No. 59 Indigenous rights HR9 Total number of incidents of violations involving rights of indigenous people and actions taken. Not
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |17 Social: Society Indicator Disclosure Level of reporting Location of Disclosure Community SO1 Nature, scope, and effectiveness of any programs and practices that assess and manage the impacts of operations on communities, including entering, operating, and exiting. Fully Page No. 100-117 Corruption SO2 Percentage and total number of business units analyzed for risks related to corruption. Fully Page No. 71-72 SO3 Percentage of employees trained in organization's anti- corruption policies and procedures. Fully Page No. 71-72 SO4 Actions taken in response to incidents of corruption. Fully Page No. 71-72 Public policy SO5 Public policy positions and participation in public policy development and lobbying. Fully Page No. 47-48 SO6 Total value of financial and in-kind contributions to political parties, politicians, and related institutions by country. Fully Page No. 117 Anti-competitive behavior SO7 Total number of legal actions for anti-competitive behavior, anti- trust, and monopoly practices and their outcomes. Fully Page No. 113 Compliance SO8 Monetary value of significant fines and total number of non- monetary sanctions for non-compliance with laws and regulations. Fully Page No. 113 Social: Product Responsibility Indicator Disclosure Level of reporting Location of Disclosure Customer health and safety PR1 Life cycle stages in which health and safety impacts of products and services are assessed for improvement, and percentage of significant products and services categories subject to such procedures. Not PR2 Total number of incidents of non-compliance with regulations and voluntary codes concerning health and safety impacts of products and services during their life cycle, by type of outcomes. Not Product and service labelling PR3 Type of product and service information required by procedures, and percentage of significant products and services subject to such information requirements. Not PR4 Total number of incidents of non-compliance with regulations and voluntary codes concerning product and service information and labeling, by type of outcomes. Not
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |18 PR5 Practices related to customer satisfaction, including results of surveys measuring customer satisfaction. Fully Page No. 118-119, 53-54 Marketing communications PR6 Programs for adherence to laws, standards, and voluntary codes related to marketing communications, including advertising, promotion, and sponsorship. Fully Page No. 53 PR7 Total number of incidents of non-compliance with regulations and voluntary codes concerning marketing communications, including advertising, promotion, and sponsorship by type of outcomes. Not Customer privacy PR8 Total number of substantiated complaints regarding breaches of customer privacy and losses of customer data. Fully Page No. 118 Compliance PR9 Monetary value of significant fines for non-compliance with laws and regulations concerning the provision and use of products and services. Not
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |19 “A company that has made ‘Customer Care’ it’s business” Paharpur Business CentreTM (PBC) is rated as one of the healthiest office buildings in Delhi by Central Pollution Control Board, Ministry of Environment and Forest, Government of India and Chittaranjan National Cancer Institute, Kolkata. Located in the IT hub of South Delhi - Nehru Place Greens, New Delhi, PBC offers different sizes of elegantly designed spaces for Large or Small Offices, Conferences, Training, Interviews, Seminars, Product Launch, Cocktail Parties, Hi-Tea, Corporate Lunches and Dinners. It is the best choice for arbitration, mediation proceedings, virtual offices, night BPO and hot-desking in a private and secured environment. It also has an in-house multi-cuisine restaurant. It offers a complete range of serviced office solutions and support services designed to fit the needs of the clients. PBC, a division of M/s. Chemical & Metallurgical Design Company Limited - a Public Limited Company, is a medium enterprise in the mSME category, began its operations in 1990 with an equity capital of less than US$15,000. We currently have a net worth of US$ 16.19 m. It does not have any offices outside Delhi/ NCR or in any other Country. However our other sites in Delhi are mentioned as under. Our other sites: • Ansal Tower, Nehru Place, New Delhi, India. • Mansarover Building, Nehru Place, New Delhi, India. • Okhla Phase-II, New Delhi, India • East of Kailash, New Delhi PBC is an eco-friendly one-stop-shop in Delhi/NCR that allows companies to focus on growing their core business while it takes care of the peripherals. PBC has enjoyed the reputation of being a pioneer in the business of offering furnished offices with “state-of-the- art” amenities and conferencing facilities in mountain fresh ambience. It is the first retrofit office building in India to be certified as USGBC LEED Platinum for Existing Buildings (Under O&M category). PBC is also a signatory to United Nations Global Compact and Women Empowerment Principles. It is the only mSME and one of the six signatories to WEPs in India. Our motto, “The Company that has made ‘Customer Care' its Business”, well describes what PBC stands for and the values we believe in. With a team of ready-to-assist professionals, we make clients work seamless to enable them to touch new horizons of success. This is what makes PBC different from other business centres. CCOOMMPPAANNYY PPRROOFFIILLEE
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |20 The foundation of PBC’s growth for over two decades is the resultant of a deep understanding of clients’ needs, economic stimuli, strong research and the capability to translate them into customer-oriented offerings. The uniqueness of PBC lies in its USP i.e. Indoor Air Quality. It uses patented technology to detoxify indoor air and grow mountain fresh air. At PBC, we grow fresh air with the help of more than 1200 toxin-removing indoor plants. PBC has a suite of 27 support services that are certified to ISO 9001 for Quality Management, ISO 14001 for Environment Management, ISO 22000 for Food Safety, ISO 50001 for Energy Management, SA 8000 for Social Accountability and OHSAS 180001 for Occupational Health and Safety. Perhaps, it is the only mSME and Business Centre that has Six International Certifications. PBC firmly believes that the convergence of Triple Bottom Line. A responsible is the perfect way of doing business. It uses 3BL evaluation method to analyze and assess delivering performance, business strategy and its sustenance. • Profit • Care for the Environment • Social Accountability PBC is a preferred choice for eco-business partnership for companies that undertake sustainable initiatives or planning a foray into the Indian market. Our clientele includes leading multinational & fortune 500 companies from across the Globe - Microsoft, Hewlett Packard, Mobil, Motorola, British Telecom, SAP, Singapore, Telecom, Converse Network, GEC Alsthom, Intel, Matsushita Electric, Sun Microsystems, Alta Vista, Hitachi, Daiken, Associated Press, Symantec and more. This reflects the confidence, trust and reliance that organizations have reposed in the services and offerings of PBC. Our clients come from a mix of geographical locations and business sectors. We mainly service this multinational client. PBC aims to be an excellent, world-class business support services company; committed to deliver benchmarked, quality oriented services to address customers' specific needs, whilst caring for the environment & people around us.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |21 This is PBC’s Seventh Sustainability Report on its business performance for the period January 2012 - December 2013. This Report covers the performance of all businesses and units directly under Paharpur Business CentreTM , A division of Chemical & Metallurgical Design Co. Ltd. The report covers the activities carried out at PBC located at, Nehru Place Greens, New Delhi, India (As detailed in Reporting Boundary) and our reporting cycle is on an annual basis. The reporting principles and methodology continues to remain in accordance with the 2006 version of GRI (Global Reporting Initiative) G3 guidelines. The relevant indicators and technical protocols have been followed for reporting on various indicators, and there has been no significant change in the reporting scope or boundary limits over the last couple of years. Our approach is to holistically manage social, environmental, and economic risks and opportunities for enhanced profitability, reputation, and above all creating value on a consistent basis for our customers. Through this, we also wish that PBC & all our stakeholders benefit from our business activities. This report reflects material issues, which have significant economic, environmental and social impacts that can substantially influence the assessments or decisions of our various stakeholders (details mentioned on Page 46-56). Our business verticals continue to proactively engage with key stakeholders, who, either have a major interest or are significantly impacted by our operations or services. The data presented in the report is based on actual monitored values and incase of any assumption or estimation, the rationale behind the same is specified in the respective sections of the report or wherever the data is presented. The issues that are material to the organization have been brought out in this report. These are a result of our constant interaction with various stakeholders at different levels (details mentioned on Page 46-56). As a business entity, care for environment has been intrinsic to our business. This principle guides us to proactively engage with our key stakeholders & the community around us. Apart from this we believe that our customers & employees are the greatest asset and hence high prioritization has been provided to them in this report. The company does not have any joint ventures, subsidiaries & leased facilities and hence have not been included in the report. Reporting on outsourced activities is based on the data received from the concerned departmental heads of PBC. REPORT PROFILE
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |22 Assurance We are committed to improving management systems and data capture for all key performance indicators as identified in this report, and a substantial number of other GRI indicators. While we recognize that some stakeholders appreciate assurance we believe our resources are presently best placed in furthering our corporate social responsibility work. We are committed to open and honest disclosure and this report is part of that process. We do not rule out the possibility of modifying our approach to assurance in the future. With regard to external assurance, we believe in taking small steps and at the same time ensuring that the reporting system becomes matured and we do a self assurance at all times. This also proves the commitment levels and willingness of the organization to become as transparent and responsible as possible. This report is self- assured with the help of GRI for compliance to Level ‘B’. For any information on the report, kindly contact: Ms. Roopali Shahaney Group General Manager Paharpur Business Centre™ (PBC) Nehru Place Greens, New Delhi – 110 019, India Ph: +91 11 2620 7171 E-mail: roopali@pbcnet.com
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |23 SERVICE PORTFOLIO
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |24 A GLIMPSE OF PBC…….
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |25 Apart from providing serviced & furnished offices on a “plug and play’ basis, the services provided are Office Services, Communications, Food and Beverages, Tours and Travel, Building Utilities, Housekeeping and Maintenance, Security and Florist services. Office Facilities comprises fully furnished offices, serviced and maintained by the Business Centre. At PBC, all services ensure that the service delivery takes care of customer’s privacy and maintains absolute confidentiality while dealing with them. All PBC employees are also governed by this clause, which forms part of their employment at PBC. The contract / agreement between PBC and Customer also address this issue. This is the reason that we have lot of clients who have engaged in the business of research and analysis. 1. BeAssured™ - Security Services - The Security Services team provides consultancy, private investigation, guarding and canine services. 2. Business Point™ - Resident secretaries for a traveling executive – mail and message forwarding, appointments, fax and secretarial assistance. A Corporate Identity. 3. CuisineArt™ - Food and Beverages – CuisineArtTM is an exclusive service, providing gourmet cuisine. It is effectively managed by a Team of professionals. Outdoor and round-the-clock indoor catering service, Pre- packed lunch service, commercial catering, theme parties, cocktails, conference catering and cafeteria management is our main focus. Our chefs are selected after extensive research and trained to meet our exacting standards. Our team is known for its professional competence and integrity. It is a favorite with Corporate and Embassies / High Commissions and known for its high quality of food and courteous service with a smile. It is certified for ISO 22000 for its Food safety management systems. 4. CaféEinstein™ - A restaurant at the Centre that provides fine-dining-eating experience – Power buffet lunches, corporate get-togethers and dinner parties, we organize it all for our esteemed clients 5. Breathe Easy™ - Indoor Air Quality Services - Maintaining Indoor Air Quality conforming to the specified ASHRAE standards and using Bio-technology. Providing Indoor Consulting Services to Corporate and Business houses. 6. Clear Voice™ - High quality VOIP service 7. FinTax™ - Financial and Legal Services – Processing of payroll, tax advice, insurance and Bookkeeping, meeting government regulations. 8. GreenGrocer™ - Farm fresh Fruit, Vegetables and Grocery Service 9. HappiGreens™ - Horticulture Services - "Say it with flowers" is our motto. Our activities include flower arrangements and delivery, supply and maintenance of plants, garden maintenance and landscaping. 10. IndianSpider.com™ - Internet Services – We are category “B” Internet Service Provider providers. We provide broad bandwidth on demand along with other state of the art technology to complement business needs. 11. Implement™ - Engineering and Safety Services - We offer a highly qualified and professional team for providing engineering, safety and audit services for office and building equipment. 12. LegalSpider.com™ - For independent research on Indian and UK Laws. AN OUTLINE OF SERVICES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |26 13. MyBusinessValet™ - The valet service is a facilitation service, which puts clients in touch with leading professionals providing various services ranging from legal, accounting, auditing, market research, recruitment, tax etc. The objective is to assist our clients in their business. This service offers time saving solutions through a panel of high-end consultants to assist your business. 14. MyConference™ - MyConferenceTM offers elegant conference rooms, in a mountain fresh air ambience, with seating from 5 to 80 people. Ideal for corporate meetings, professional presentations small group workshops, board meetings and private client meetings. It is equipped with state-of –the-art facilities like VOIP, Wi-Fi, LAN and Audio/Video conference facility 15. MyInterview™ - Interview rooms with comprehensive support facilities and services along with assurance of complete confidentiality. 16. MyOffice™ - Fully equipped Offices and Workstations designed for an instant start-up. 17. MyTraining™ - One of the best locations in the city for conducting successful training event Ideal for training of 5-40 people equipped with latest equipment. XGA compatible LCD projector with laser pointer, computers networked with AT&T CAT 5 cabling to support data, speed up to 100 Mbps and Wi-Fi. An instructor station equipped with podium TV, VCR, PC, projector, flipchart etc. 18. MicroManage™ - A Green Integrated Facility Management service provider of both Soft & hard services. Turnkey facilities management solutions customized to the clients need, managing facilities with maximum efficiency, safety, and employee comfort. 19. Office Supply™ - Office stationery & computer related supplies at your doorstep at economical prices. 20. OutReach™ - Training and HR consulting services 21. PBC-PR – Corporate Communications division to portray/enhance your image to the world. 22. PBC Art Gallery - Providing a free platform to upcoming and contemporary artists to display and sell their works of Art. A small percentage of the sale proceeds are retained by PBC, which is utilized in various environmental and social activities. Thus is in line with our organizations philosophy - Art for a cause. 23. QualityLife™ - Quality Management services 24. Relocate™ - Realty services - We assist you with all short term and long-term real estate needs – commercial and residential. We provide high quality real estate services ensuring increased customer satisfaction. We network with a wide range of real estate brokers throughout the country. 25. SpringClean™ - Housekeeping and Maintenance Services - Mechanized cleaning and maintenance solutions for buildings, offices and homes. 26. TravelSpider™ - Travel management services - An IATA & ASTA approved travel agency with a corporate focus. We are preferred travel agent of corporate operating in India. A full service agency providing, international and domestic ticketing, inbound and outbound tours, hotel reservations, travel management and counseling, services which include visas and travel insurance. 27. WorkForce – Providing Temporary and permanent workforce solutions to a host of Fortune 500 organizations. Managing their talent acquisition.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |27 *Note: T&T- Tour & Travels, PMS – Property Management System, F&B- Food & Beverages, NPG- Nehru Place Greens, ISP – Internet Service Provider, IAQ – Indoor Air Quality, HRD - Human Resource Department, PR - Public Relations, Ops- Operations, Mktg - Marketing ORGANISATIONAL STRUCTURE SERVICES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |28 The company’s organizational structure mentioned in the previous page is for reference, with the Board of Directors monitoring the overall performance and providing strategic guidance. The Apex Governing body is the Board of Directors comprising 4 members, which is at the core of all Corporate Governance policies at PBC. Two members from the Board of Directors are Non- Executive Directors, as they are free from any potential conflict of interest arising from having a management role. Our Director Mr. Kamal Meattle, Masters in Management from The Sloan School of Management - MIT, USA, is also the Chief Executive Officer (CEO) of PBC. The Annual General Meeting is where the shareholders take part in the company’s essential decision-making and act as the company’s highest governance body along with our CEO/Director, representing the PBC. This governing body also ensures that there are no conflicts of interest in our CSR strategies and the same are aligned with our business strategies, and not as something that stands alone. In case of any conflicts of interest amongst the Board members, our CEO, who presides at the Board Meetings, is authorized to resolve the matter amicably and his is the final decision respected & accepted by all Members of the Board. We also have an employee representative, as a special invitee to discuss about the issues pertaining to the workforce with the highest governance body. Apart from this, there are other invites from the management body of PBC that includes the General Managers committee, who partake in discussions about future projects, business development and specifically CSR issues. Based on our specific requirements the board decides to take help from specialist to guide the board on the organization’s CSR and triple bottom line strategy. Any shareholder can raise an issue during the Annual General Meeting. Apart from financial matters, social & environmental issues are also discussed during the meetings. We strongly believe that corporate responsibility can minimize our risk and create long-term value, both for society and for our shareholders, and it’s also important for our long-term success. Sustainable business success depends on making quality products/services that people value through sound financial stewardship and responsible governance to ensure we meet customer’s needs ethically and transparently. Globalization and the expanding reach of Business Centre during the past decades have escalated expectations from multinational clients to create more social value, moving beyond compliance with regulations, philanthropy and the normal economic activities of firms. It has been our constant endeavor to engage with our competitors and look at opportunities to work together towards a common goal. This also encourages transparency and ethical business behaviour.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |29 Our main challenges and risks are based on the following sustainability aspects: • Capacity Building • Skill Development • Talent Acquisition and retention • Environmental Stewardship • Sustainability Challenges • Financial Challenges – Increased productivity and profitability (Top line / Bottom-line) Promoting the deprived / weaker sections of the society i.e. SCs, STs, OBCs, differently-abled people, women etc. In order to extend the benefits to a larger section of the society, promote a greater level of Inclusivity / diversity in our workforce. The focus over the years has always been to achieve our business objectives, in line with our vision, mission & core values. Our management team meets before the annual strategy process to see the data, which is gathered for taking decisions. • Market Analysis • SWOT Analysis • Core Competencies • Analyzing Current Data • Partnering with Competition • Vision, Mission, Value • Action Plan • Short Term Review • Strategy Our processes are designed in a manner that support and encourage effective management of our various business verticals, allow them enough room to grow their respective businesses & at the same time not losing sight of our core business values.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |30 The annual strategy process starts with a review of last year’s performance in relation to the market conditions by reviewing the data provided by various departments. All departments ensure that authentic and accurate information is provided to the management team for effective decision- making. The main pillars of our business are Environmental Integrity, Social Equality & Economic Viability without compromising on the quality of life. At PBC, we have managed to internalize the basic tenets of corporate governance in our day-to-day business activities. Our understanding of Corporate Social Responsibility (CSR) is fairly simple, conducting one’s business in a responsible manner – Look after your employees and their families; promote inclusivity & diversity, delivering quality services on a consistent basis to our clients / customers. To have a customer-centric policy in place, create wealth not only for yourselves but for all, and ensure our business activities do not adversely impact the outside environment while making sure that we are constantly reinventing our operations in order to reduce our carbon – footprint. Last but not the least – Provide a healthy work environment that facilitates productivity and wellness. We have been promoting & encouraging interventions on HIV AIDS, TB & Hepatitis “B” – Create an awareness at all levels, especially at the level of our workers. Sharing our knowledge & sustainability initiatives with various school children & working closely with a few schools in helping them achieve their sustainable green initiatives. Therefore CSR is not outside our business strategy or just Charity, wherein we dole out money but an integral part of the overall strategy of achieving excellence in business & promoting entrepreneurial skills in our work force. .
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |31 Our CSR Team comprises four members under the guidance of our CEO/ Director / Board of Directors. CSR team headed by Group General Manager is responsible for implementing of CSR activities in PBC. The team looks at the strategic supervision of all the CSR initiatives, strategic & executive management. We have a senior level person who is dedicatedly interacting / engaging with the Government Authorities for pursuing & pushing environmental improvements in the area. Marketing and HR are integral part of this, as we firmly believe in mainstreaming of CSR to the last person in the organization. CORPORATE GOVERNANCE STRUCTURE SERVICES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |32 OUR MISSION & VISION To be an excellent, world-class business support services company; committed to delivering benchmarked, quality services to address customers' specific needs, whilst caring for the environment, people around us & creating value for our stakeholders. To stand out as an organization, with passion for consistent quality service, Care for Environment and sensitive to the people around, that inspires us from within to provide end-to-end business support to our customers whom we consider as the essence of our success.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |33 Honesty And Absolute Integrity in whatever we do – Quality Business Ethics and Corporate Governance, Empowerment, Excellence and Innovation, Competency and Up-skilling, Sensitive to the Environment and Community Around Us, Winning -Being Best in the Business Team Work, Work Hard yet keep it fun & above all – A company that has made “Customer Care its Business”. OUR ETHICS & VALUES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |34 PBC has been certified to Six International Standards: ISO 9001:2008 Quality Management System ISO 14001:2004 Environment Management System ISO 22000:2005 for Food Safety Management System ISO 50001:2011 for Energy Management System OHSAS 18001:2007 Occupational Health & Safety SA 8000:2008 for Social Accountability Signatory to UN Global Compact and commitment to Women Empowerment Principles (WEPs). CORPORATE RESPONSIBILITY POLICY Paharpur Business Centre (PBC) a provider of serviced offices along with a suite of 27 support services is committed to perform its business in a responsible manner to produce an overall positive impact on society and environment. In doing so, we shall strive towards: Marketplace Leadership – We aim to run our business in a way that singles us out as a great provider of high quality services and preferred partner of choice to do business with. Our aim is to work with our stakeholders to develop long – term sustainable relationships. Environment – We are an environment driven company and are aware of the scale of impact our operation has on the environment. As such, we are committed to exploring ways to reduce the impact of what we do. We shall take a responsible attitude and lead the way in developing initiatives to further improve our environmental footprint. We shall be fully accountable to our clients, employees and the society that we operate in. We will strive to create business opportunities for our stakeholders and follow the core values, norms and ethics that are in-built in the way we conduct our business. Workplace – We are committed to offering our employees a rewarding and challenging workplace. We aim to become the best employer and employer of choice, demonstrated amongst other things, by current and past employees recommending the company as a great place to work. We are channeling our efforts towards making PBC a fun place to work for. We do believe people are core to any business and are one’s most important asset and therefore we focus our INTERNATIONAL CERTIFICATIONS & POLICIES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |35 energies in taking good care of them as we believe that it makes good business sense to hire and retain great employees. The idea is to synergize our efforts in order to create wealth for all. Inclusivity and Equal opportunities for all is at the core of our human resource policy. We are strictly against discrimination of any kind. We are committed to create awareness of HIV-AIDS at work place and have an adequate policy in place to handle it. Community – We strive to be good corporate citizens, we work to support the sustainability of both global and the local communities in which we operate and actively encourage our employees, customers, suppliers to consider the needs of others and involve themselves in public service through public private partnering. We are sensitive to the requirements of the community around us and our business strategies are closely interlinked with their aspirations. High standards of corporate governance care for environment and health & safety, override everything else that we do. QUALITY POLICY This policy underlines the commitment of the management and employees towards achieving quality in service by providing services and facilities that consistently meet and exceed customer expectation. To have a motivated and committed team by sustaining a working environment where each employee will be encouraged to excel. The Quality Policy is communicated to all employees for effective implementation and shall be reviewed periodically for adequate suitability. PBC shall ensure compliance to all the regulatory and legal requirements and shall strive to go beyond the statutory compliance. Quality Objectives Create a working environment in which all employees take personal responsibility for the quality of their work, inspect the quality of their own work and correct their errors, are 1. Existing services shall be continuously upgraded and new services introduced to achieve customer satisfaction. 2. Review and identify needs for training and developing skills as per organizational thrust areas, support individual efforts for self improvement by sponsoring short term courses and in-house training 3. Plan, coordinate, synchronizes service delivery time, which shall be set and communicated to the customer 4. Regular customer surveys shall be conducted to a. Monitor assessment of services received b. Understand needs and expectations c. Up gradation and improvement in Service levels d. Describe the provision of a new facility or service
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |36 ENVIRONMENT POLICY We are committed to perform our business and related activities in a manner so as to achieve continual improvement in environmental performance. In doing so, we strive towards: • Encouraging recycling or reuse of office waste • Conserving energy and water through better management • Minimizing use of non-biodegradable in Food and Beverage department • Providing indoor air quality conforming to specified ASHRAE standards In keeping with our commitment to prevent pollution, PBC shall recognize the three ‘R’s, Reduce, Reuse and Recycle. We are committed to compliance with applicable environmental legislation and regulations. We are committed to compliance with applicable environmental legislation and regulations. We will implement the environmental policy by setting and reviewing objectives and targets periodically without sacrificing quality of life. We shall strive to create awareness among our customers and sub-contractors for better environmental performances. This policy shall be documented and training imparted to employees for effective implementation. This policy shall be made available to public. Objectives and Targets for EMS 2011 1. Reduction of water consumption 2. Monitor & control Air Emissions 3. Reduce Biological loads in Waste Water Discharges 4. Monitor & Measure Storm Water Discharges 5. Increase the use of sustainable green products 6. Dispose the waste generated in PBC in an environment friendly manner 7. Reduce the carbon foot print generated by grid power at PBC 8. Reduction Of Fresh Paper Consumption 9. Environment Friendly Disposal of food/biodegradable waste 10. To maintain the occupant comfort requirement ASHRAE standards for IAQ
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |37 SOCIAL POLICY At Paharpur Business Centre (PBC), we are committed to performing our business and related activities in a socially and environmentally responsible manner so as to achieve continual improvement, responsive to the needs of the organization. We believe in the triple bottom line evaluation method in delivering performance • Profit • Care for environment • Social accountability We believe that “it can be good business” to care for one of our stakeholders viz. the society and people around us. It enables us to employ and retain great employees. We recognize that people are the core of the organization and we are committed to pursuing practices that ensure welfare and growth of our people. We shall strive to create safe & fair workplace for all our employees. We shall endeavor to create awareness among our customers, sub-contractors, & other important stakeholders on social issues related to our business area. In doing so we shall comply with the applicable national legislation and regulations and respect international conventions. We will implement this policy by setting and reviewing the procedures, standing instructions and related programs. We shall strive to integrate the relevant principles of UN Global Compact that relate to Human Rights and Labour Standards with PBC‘s worker policies, code of Conduct, procedures and SA Standard requirements, in order to mainstream the principles in our day to day operations. This policy will be effectively documented, implemented, maintained, communicated, and accessible in a comprehensible form to all personnel, including directors, executives, management, supervisor, and staff, whether directly employed by, contracted with, or otherwise representing the Company. The policy will be publicly available in an effective form and manner to interested parties, upon request. Management shall review this policy periodically to ensure that it remains relevant and appropriate to the organizational SA objectives & goals. Social Accountability Objectives 1. To ensure that 20% of our important stakeholders shall be trained & create awareness among them on Social Accountability system practiced at PBC & its requirements relevance. 2. To ensure annual health & medical checks for all employees 3. To ensure that annual workers survey is being done. The objective of this survey is to get feedback on company’s policy & procedures. 4. 4. Adhere to all legal requirements relating to working hours, wage, and health and safety systems.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |38 OCCUPATIONAL HEALTH & SAFETY POLICY Paharpur Business Centre (PBC) a service provider of office and conference facilities, along with a suite of 27 support services. It is committed to provide a safe & healthy environment, to prevent injury & ill health to its employees, occupants, visitors, guest, subcontractors & other interested parties. In doing so we will strive towards: Commitment to compliance with applicable legislation, regulations and other applicable requirements that relate to our Occupational Health & Safety Hazards. We will implement the health and safety policy by setting and reviewing objectives and targets periodically to control and minimize risks due to OH&S hazards. We will ensure continual improvement in OH&S management and its performance. This policy will be documented, maintained, communicated and reviewed periodically to ensure that it remains relevant and appropriate to the organizational OH&S Objectives & goals. Training will be imparted to all the persons working under the control of the organization for effective implementation. We will strive to create awareness among our customers, sub-contractors, guests & other interested parties for better performance & to make them aware of their individual OH&S obligations. Policy shall be made available to public, if required. OHSAS Objectives 1. To ensure a healthy and safe working environment at PBC we conduct awareness programme on Occupational Health & Safety and emergency preparedness for PBC employees on a quarterly basis i.e. once in every three months. 2. To ensure that all the PBC team members are free from major diseases/ ill health due their operational activities, we will conduct annual health & medical checks for all the team members at PBC & also will do the specific health checkup of the team members involved in the operational departments as per the requirement of their activities. 3. To prepare all the occupants in the building (including staff, clients and subcontractors) for ready response to the emergency situations, we will conduct mock drills / fire drills on half yearly basis. 4. To gradually reduce the most risk zones to less risk zone by continual improvement, the department wise Hazard Identification & Risk Assessment will be done on yearly basis. 5. To reduce the ill- health and injuries at work place, we will record & evaluate the incidents / near misses 100% at PBC. 6. To comply with applicable legal requirements to which the organization subscribes, we will do the evaluation of legal and other compliances department wise on six-monthly basis.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |39 FOOD SAFETY & MANAGEMENT POLICY We at Paharpur Business Centre (PBC) are committed to provide fresh, safe & healthy food to our customers. We are the end processor of the food chain and then the food directly consume by the consumer. In doing so we strive towards: • Ensuring compliance to all applicable regulations and legislations. • Ensuring all raw materials is purchased under controlled conditions and from best possible supplier or source. • Meeting the specific needs and exceeding expectations of our customers by followed the application food safety norms and at the same time providing delicious and nutritious food. • Creating awareness among our staff, customers and suppliers about food safety. It will be our constant endeavor to take regular feedback from our clients to ensure improved performance and continual improvement. FSMS Objectives FSMS Team of Paharpur Business Centre is committed 1. To continue deliver 100% safe food to its customers by implementing GMPs & GHPs and review the same through customer complaints & feedback at six months interval. 2. To ensure that all the suppliers are aware of legal requirements (through Trainings, regular visits to suppliers etc.). 3. To ensure that there is no expired food item stored in the Kitchen at PBC, Pantries on floors and Lattice area and the same will be verified on a weekly basis. ENVIRONMENTAL TOBACCO SMOKE POLICY • The indoor air quality at PBC confirms to the ASHRAE standard and Tobacco smoking inside the building is strictly prohibited. Restricting smoking in the workplace is a part of complete health and safety promotion program in the business centre • For smokers, PBC has provided a separate identified room at the terrace area, typically dedicated for smoking. The smoking room has a separate ventilation system with an exhaust and air-conditioner ensuring the air quality inside the building is not affected by ETS. • Employees & clients will be informed of this policy through signs posted in buildings. • Any violations of this policy will be handled through standard disciplinary procedures.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |40 SUSTAINABLE PURCHASE POLICY At PBC, We Strive Hard To Ensure That We Purchase In An Environmentally Sensitive Manner. Whether It Is A Simple Purchase Of Paper Or Pens, Computers, Laptops, Food Raw Material, Carpets To Heavy Duty Engineering Equipments, Our Preference Will Be To Buy “Clean, Green And Energy Efficient” Products And Services. We Are In The Process Of Developing An Environmentally Preferable Purchasing System In Order To Promote The Concept Of “Green Buying” And By Doing So We Will Reduce Our Carbon Footprint and Promote Green Purchasing Processes. We Will Find & Evaluate Information About Green Products & Services And Include The Necessary Specs In Our Product / Service / Vendor Evaluation Form And Wherever Possible, Based On Availability And Financial Viability Purchase Green And Environmentally Sustainable Products And Services, without Compromising On The Quality Of Life At PBC. We Will Consider The Following Environmental Attributes At The Time Of Purchasing: • Encourage local suppliers based in within 100 km radius of our location • Durable And Not Single Use Or Disposable Wherever Possible And Applicable • Made Of Recycled Material • Biodegradable And Safely Disposable • Made From Rapidly Renewable Material • Energy Efficient • Will Prefer Procuring From Companies and Organizations that have responsible & Sustainable Environmental Track Record • Reduced Packaging – Financially Viable Also • Reduces Green House Gas Emissions • Scalable / Upgradable • Water Efficient Technologies • Use of renewables wherever applicable and possible The above attributes will not be limiting & will be subject to change & review on a regular basis. The Objective Of our Purchase Policy is to reduce the adverse environmental impact Of Our Purchasing Decisions & 80% of our total purchase to be done through locally based suppliers. And It Will Be Our Constant Endeavour To Develop And Redesign As Per The Requirement Of The Organization. By including environmental considerations in our purchasing procedure, along with concerns about price, quality and availability, we will remain fiscally responsible while attempting to promote practices that improve public health and safety, reduce pollution & carbon emissions and conserve natural resources.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |41 GREEN CLEANING POLICY The policy is introduced by PBC to provide a safe, clean, and healthy environment for staff and visitors. It is to maintain a position at the forefront of cleaning maintenance technology by employing safe, effective cleaning methods and equipment. It is strongly committed to “Green Cleaning” through its use of chemicals, equipment and techniques that are environmentally friendly. Our policy encourages all our staff and visitors to participate, support and help sustain this commitment to the environment. Green Cleaning includes a number of elements - choosing cleaning products and equipment that are not detrimental to the environment and effective in their application as cleaning maintenance. The objective of Green Cleaning Policy: To ensure staff and visitors are not exposed to any potentially hazardous chemicals or other potentially hazardous situations. To ensure that where and when chemicals, other cleaning agents, and cleaning equipment are in use that every effort has been made to limit and/or minimize any potential adverse effects which may diminish a facility’s indoor air quality or otherwise affect negatively the building user’s well being. EQUAL EMPLOYMENT OPPORTUNITY POLICY Paharpur Business Centre & all its related properties and holdings support equal employment opportunities for everyone. We are committed to the ten principles of United Nations Global Compact (UNGC) i.e. Human Rights, Labour, Environment and Anti-Corruption. We are also certified for SA 8000 for our social accountability. PBC’s Equal Employment Opportunity (EEO) policy states that every person has the same human rights and privileges without regard to his or her race, color, religion, sex, age, handicap, disability, marital status, national origin or economic status. Equal employment opportunity means that every applicant for a job should be considered solely on the basis of his or her qualifications. It also means that every employee should be treated equally with every other similar employee, without discrimination because of his or her race, color, religion, sex, age, handicap, disability, marital status, national origin or economic status. The Company expects full cooperation of everyone associated with it to make sure these principles are upheld. Furthermore, the Company expects that all matters related to recruiting, advertising, hiring, training, compensation, benefits, promotions, transfers, layoffs, recall from layoffs, educational assistance, and social and recreational programs and all treatment on the job, be free of any discriminatory practices. It is PBC’s constant endeavor to spread the message of Equal Opportunities for all through various interactions and meetings with its supply chain and other stakeholders.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |42 CEO STATEMENT OF SUPPORT FOR THE WOMEN’S EMPOWERMENT PRINCIPLES We, at Paharpur Business Centre (PBC), are committed to support the cause for advancing equality between women and men, its: • An important Business case for us – Equality Means Business, it • Brings the broadest pool of talent to our endeavors; • Further our company’s competitiveness; • Meet our corporate responsibility and sustainability commitments; • Model behavior within our companies that reflects the society we would like for our employees, fellow citizens and families; • Encourage economic and social conditions that provide equal opportunities to both women and men, girls and boys; • Foster sustainable development in the countries in which we operate. Therefore, we welcome the provisions of the Women’s Empowerment Principles – Equality Means Business, produced and disseminated by the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) and the United Nations Global Compact. The Principles present seven steps that business and other sectors can take to advance and empower women. Equal treatment of women and men is not just the right thing to do – it is also good for business. The full participation of women in our enterprises and in the larger community makes sound business sense now and in the future. A broad concept of sustainability and corporate responsibility that embraces women’s empowerment as a key goal will benefit us all. The seven steps of the Women’s Empowerment Principles will help us realize these opportunities. We encourage & urge business leaders to join us and use the Principles as guidance for actions that we can all take at the workplace, marketplace and community to empower women and benefit our companies and societies. We will strive to use sex-disaggregated data in our sustainability reporting to communicate our progress to our stakeholders.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |43 POLICY ON AFFIRMATIVE ACTION • PBC affirms the recognition that its competitiveness is interlinked with the well being of all sections of the Indian society. • PBC believes that equal opportunity in employment for all sections of society is a component of its growth and competitiveness. It further believes that inclusive growth is a component of growth and development of the country. • PBC affirms the recognition that diversity to reflect socially disadvantaged sections of the society in the workplace has a positive impact on business. • PBC will neither practice nor support conscious discrimination in any form. • PBC does not bias employment away from applicants belonging to disadvantaged sections of society if such applicants possess competitive skills and job credentials as made public. • PBC's selection of business partners is not based on any considerations other than normal business parameters. In case of equal business offers, PBC will select a business partner belonging to a socially disadvantaged section of society. • PBC will have a written policy statement on Affirmative Action in the workplace. • PBC will have an employment policy that is the public domain. It may place such policies and employment opportunities on its website to encourage applications from socially disadvantaged sections of society. • PBC will make all efforts for up-skilling and continual training of employees from socially disadvantaged sections of society in order to enhance their capabilities, and competitive skills. • PBC will have a partnership programme with educational institutions to support and aid students from socially disadvantaged sections of society. • PBC will have a senior executive accountable to the MD to oversee and promote its Affirmative Action policies and programmes. The senior executive will present a biannual report to the Board of the Company about such policies and programmes. • PBC further has a policy to maintain records on Affirmative Action. • PBC makes available its learning and experiences as a good corporate citizen in Affirmative Action to other companies desiring to incorporate such policies in their own business.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |44 Some of our awards are listed below: • Kamal Meattle, CEO, Paharpur Business Centre has been honoured with the Leadership Award 2013 presented by Indo-American Chamber of Commerce (IACC) • Received special commendation in CoreNet Global 2013 Awards for Industry Excellence, Economic Development and Sustainable Leadership • Awarded by ET Now for World CSR Award under the category of Best Workplace in February 2013 • Paharpur Business Centre (PBC) has been awarded CII-ITC award for ‘Strong Commitment To Sustainable Practices’, for the year 2011 • Received National Award for "Excellence in Energy Management" from CII in September 2010. • Received G-Cube Shrishti Award for Good Green Governance on April 22nd 2010 for our Environmental Initiatives • Received Runner's up Award for "Corporate Social Responsibility" category from Cityscape Real Estate India in December 2009 • Received "Water Efficient Unit" Award from CII in National Award for Excellence in Water Management 2009 competition • Received National Energy Conservation Award for "Energy Conservation Practices in Office Building Sector" in December 2009 from Bureau of Energy Efficiency (BEE) • Mr. Kamal Meattle, CEO, Paharpur Business Centre is honored with Asia Pacific Entrepreneurship Award 2009 for "Outstanding Entrepreneur" in December 2009.Received G-Cube Srishti Award for Good Green Governance on April 22nd 2008 from the Hon’ble Chief Minister of Delhi, Mrs. Sheila Dikshit • Received Special Jury Recommendation Award for “Innovative System Design in IAQ” from Bry Air in 2008 AWARDS & ACCOLADES
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |45 COMMITMENT TO UN GLOBAL COMPACT Paharpur Business Centre is a participant to the United Nations Global Compact, a voluntary corporate citizenship initiative, and supports and advances its ten principles within its sphere of influence. The principles of UN Global Compact address Human Rights, Labour Rights (including Child Labor), and Environment & Anti-Corruption. At PBC we strive to address all the ten United Nations Global Compact principles and it is our constant endeavour to internalize them into our day-to-day business. We are very firmly and deeply committed to the spirit of United Nation’s Global Compact. We submit our yearly report on the Communication Principle 5: The effective abolition of child labour. On our Communication on Progress (COP) to UNGC- Visit www.unglobalcompact.org. The ten principles are: HUMAN RIGHTS Principle 1: Businesses should support and respect the protection of internationally proclaimed human rights within their sphere of influence Principle 2: Make sure that they are not complicit in human rights abuses LABOUR STANDARDS Principle 3: Businesses should uphold the freedom of association and the effective recognition of the right to collective bargaining Principle 4: The elimination of all forms of forced and compulsory labour Principle 6: Eliminate discrimination in respect of employment and occupation ENVIRONMENT Principle 7: Businesses should support a precautionary approach to environmental challenges Principle 8: Undertake initiatives to promote greater environmental responsibility and diffusion of environmentally friendly technologies Principle 9: Encourages the Development and Diffusion of Environmentally Friendly Technologies ANTI CORRUPTION Principle 10: Businesses should work against all forms of corruption, including extortion and bribery.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |46 OBJECTIVES: Useful & Effective collaboration with our stakeholders to meet the challenges, ever changing business needs and demands, while consistently delivering sustainable value to all our primary stakeholders i.e. Employees, Suppliers, clients, communities in which we operate. We firmly believe in balancing stakeholder priorities and expectations – this is absolutely essential for responsible business performance – by doing this we effectively manage our business risks. At PBC we ensure, that we meet and have a meaningful dialogue with our primary stakeholders, at least twice a year. However with our immediate and most important stakeholders i.e. employees, clients, subcontractors, Govt. Bodies etc., we have a system of ongoing engagement. During the current year, PBC initiated a broader stakeholder engagement; listening and acting on the inputs received from our stakeholders/interested parties to further improve our business performance & services. Our goal is not only to adhere but exceed conformance to the law & with this intent we have gone all out to include our important stakeholders i.e. customers, subcontractors, employees, etc in our various engagement processes - training & awareness campaigns, joint pitching, sponsoring common interest programmes etc. From our consultation with our major and critical stakeholders, the nature of challenge facing us is clearly understood by us. Our new cross business CSR approach need to be based upon a consistent framework, capable of accommodating the widely varying levels of achievement across our two-business areas, and of taking account of different social, environmental and economic priorities. STAKEHOLDER ENGAGEMENT COMPACT
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |47 The list of various stakeholders along with their engagement & association benefits to both is mentioned in the table below: S. No. Stakeholder [by priority] ENGAGEMENT BENEFITS TO Method Frequency Business Stakeholder 1 Shareholders Management Meeting / Board Meeting Half yearly / Yearly Financial and budgetary approvals for investments in green and clean technologies, business strategies get ratified. Valuable inputs to improve performance, positive brand image Clients get value for money services 2 Employees Staff welfare meetings, Departmental Meetings with CEO, Inter- departmental meeting, management review meetings, committee meetings, events and celebrations. Monthly Enhance Productivity and Efficiency, increase in business, positive brand image Increase motivational levels and enhance their capabilities, clarity on goals and objectives, personal and professional growth, monetary emoluments 3 Customers Letters / Presentations / Meeting / Customer Satisfaction Surveys/ Feedback / Annual Parties / Get together Daily / Weekly / Monthly / Annually Enhance the business, Building up of Trust and loyalty, positive brand image, inputs on improving the services and business Quality services, Increased service efficiency and effectiveness 4 Family of employees Picnic / Family Day / Annual Get- together Annually Motivated Team and Happy workforce, Loyalty, retaining talent. Sense of Pride, achievement, oneness, Sense of belonging (part of PBC family) Endorsement by family of an employee’s choice of employer 5 Suppliers / Vendors / Subcontractor Visits and Annual Meeting Regularly / Yearly Relationship building, Building of trust and faith, transparency, better negotiations and better value for money as credibility is established, branding, learning and awareness process, out of the box innovation / customization of product and services Strong Business relationship, trust level increase, credit safety, learning and awareness process, out of the box innovation / customization of product and services, increase business and orders 6 Government New Policies / planning for business / industry, Laws Regularly Get a platform to place their concerns to the government Support from the industry and corporate 7 Community Initiatives on community development and various important days Regularly Credibility/positive brand image, Goodwill of people, perceived as a responsible corporate Better engagement process for the community, community gets a platform to voice their concerns, apprehensions, appreciations and suggestions 8 Investors Meetings, Presentations, Seminars and conferences Regularly Access to money, grants / loans. Growth and diversification opportunities, new business segments and projects To deal with responsible corporate, technology partner, Growth and diversification opportunities, new business segments and projects, last but not the
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |48 PBC is a member of several business associations & International organizations. In this context we implemented a number of new initiatives during the reporting period as summarized in the next section – Propagating Green Message, while new targets were set for the coming year. This section includes references to relations with our major stakeholder groups and development of our activities. Membership/Associatio ns with external organizations Membership/Associations with the following organizations: Organizational Stakeholder of Global Reporting Initiative (GRI) Indian Green Building Council US Green Building Council PHD Chamber of Commerce NASSCOM FIEO Confederation of Indian Industries ASSOCHAM European Business Group FICCI Indo-American Indo-German Indo-Canadian Indo-French Indo-Australian Indo-Italian EU Chamber of Commerce Global Compact Network, India FRAI NHRAI Swiss Indian Chamber of Commerce Indo American Friendship Association ASHRAE India chapter ISHRAE Electronic and Software Promotion Council RICS International Ltd. CoreNet European Business Group The Indus Entrepreneurs (TIE) On-going process. Relate and exchange information on developments and outcomes Exchange Notes at various Forums organized by these business associations. Sharing & Learning sustainable & green best practices. Through them making recommendations to the Government on various policy matters that facilitate sustainable growth and development of the Industry. Participating in their various programmes & interventions least attractive returns on their investments and risk hedging 9 Media Electronic and Print media - Publication, Articles, interviews Regularly Positive brand image, Creating awareness about the business entity, indirectly it impact the sales and market value It’s a win-win situation media gets story to tell especially when it is innovative and new and create a niche 10 Industry associations Meetings, Presentations, Seminars, trainings, workshop and conferences Regularly Knowledge sharing, bridge between industry and govt. for framing policy that aid businesses. Credibility Enhances, get more corporate / members / followers
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |49 STAKEHOLDER ENGAGEMENT: PROPAGATING “GREEN” BUSINESS PRACTICES PBC has always extended its support to The Climate Reality Project India (TCPI). TCPI is an independent chapter of Nobel Laureate Al Gore’s, The Climate Project. It was established in March 2008 with a mission to create awareness on man- made climate change and to help India respond. Our CEO, Mr. Meattle is the trustee to TCPI. PBC has partnered with Climate Reality India in various awareness campaigns and other initiatives. PBC has been giving continued support to its Teacher’s Training Program to be undertaken in collaboration with Delhi Government. The aim is to take the climate message to 10,000 teachers from 5,000 Delhi Schools and ultimately reach out to 1 million children. This will help children in understanding the factors behind climate crisis and how one can act wisely to reduce the adverse effects of climate change. These training programs aim at inculcating eco-friendly habits within the children so that they are not only aware of the climate change of the environment but also make resolutions; implement them and act accordingly. PBC was associated with 24 Hours of Reality organized by The Climate Reality Project, India. 24 Hours of Reality is an initiative of The Climate Reality Project. It is an interactive telecast that aimed at bringing the world together for the largest-ever discussion (live web-broadcast) about carbon footprints and ways of reducing it. This year, 24 Hours of Reality was held on 23rd of October, 2013 at PBC. The theme of this event was “Cost of Carbon”. Idea behind this was to identify the cost of carbon emitted, adverse impacts and how to make all pay for it. As a part of CSR activity, PBC helped in organizing and promoting the Asian-hour of this event. We promoted this event on a large scale by posting regular updates and mailers on social media to make people aware of this initiative. We invited a group of eminent people who actively participate in climate and environment related discussions in order to address key issues relating to Climate Change & its impact on business & human life. In addition to this, Mr. Barun Aggarwal, Director - Sales and Marketing, PBC enlightened the audience on the importance of air quality. During this session he discussed about air pollution and the need for good quality air. He brought forth a new dimension to the entire session by emphasizing on Indoor Air Quality. People tend to think that air pollution is something that only takes place outside which is wrong. Pollution takes place both indoors and outdoors. In fact as per recent studies, indoor air is 5 -10 times more polluted than the outdoor air and can cause grave health hazards like lung impairment, cancer, death etc. Mr. Aggarwal talked about the indoor air pollutants; their sources and how can we reduce air pollution inside our homes/buildings. This was followed by a question and answer session. All the questions were answered by key speakers who were: Dr. Ram Boojh, Programme Specialist, Natural Sciences, UNESCO Cluster Office for South Asia, Dr. Ramesh Kumar Jalan, Resource Person & Moderator Climate Change Community, Solution Exchange, United Nations Development Programme & Mr. Krishan Kalra Retd. Director General PHD Chambers (Climate Leader) and Mr. Barun Aggarwal, Director - Sales and Marketing, PBC.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |51 TRAINING FOR SUPPLY CHAIN PBC purchases goods and services — ranging from office furniture to promotional items. It is PBC’s firm belief to promote local vendors & suppliers. This not only promotes the local expertise and talent but also positively impacts our carbon footprint. We try and promote at least 80 % of our significant group of suppliers that are located near our operations. PBC follows a global sourcing and relationship management strategy for materials and services worldwide with a special focus on the top suppliers of critical goods and services. We maintain strict quality, environmental, ethical, health and safety, and labor standards in our own operations — and we insist on responsible standards and licenses from our external manufacturers. We try and do at least 80% screening of our significant vendors / subcontractors by physically visiting the sites based on human rights & labour standards. PBC is committed to diversity both in our workforce and among our suppliers. We cast the widest net in our search for talent, seeking qualified suppliers, large and small, from all segments of the business community. Training programmes are also held to upgrade their awareness levels and knowledge of the materials they supply to the business centre. We ensure the use of only eco-friendly products. This is our regular practice and we interact with them; organize special training programs for them so that they fully understand the extent of our quality, social and environmental specifications. We constantly update them on our new services, requirements, customer specifications etc. Annually we train at least 20-25% of our significant vendors and subcontractors on different issues relating to health & Safety, Environment, Good Labour & Human Right Policies, HIV-AIDS & our Ethical Practices.
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Chemical & Metallurgical Design Co. Ltd. All rights reserved. Sustainability Report 2013 |52 AWARENESS CAMPAIGN FOR PBC TEAM & CREW MEMBERS Change is the only element that stays constant in life. And a change is beneficial if it is for good. To bring a change in the society one has to bring about a change in one-self. With this belief, PBC has started a training program, “Green- Preneurs” this year. Green-Preneurs aims at training PBC team members including lower staff about the importance of environment. They are made aware of the environmental problems like global warming, floods, cyclones, earthquakes etc and the reasons behind it. At PBC, we educate them how we, on our part, can do our bit to curtail such problems. We have integrated these green practices and measures at operational levels. Our housekeeping team uses only green guard certified products for cleaning. They also ensure that no water and land contamination takes place while carrying out the process of cleaning at PBC. Similarly, every department has been instructed to follow some common as well as specific instructions to upscale the green-o-meter. We motivate people to follow those instructions and keep a close vigilance on the implementation. Other than this, we also train them about the repercussions of air pollution and the advantages of good air quality. Our Indoor Air Quality team trains employees about small measures that everyone can execute at their homes to breathe fresh air and stay healthy. Green-Preneurs will enter the New Year with more ideas, new developments and new teaching strategies to ensure that we derive results.
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