simple tips on time management

1. The Clock
&
Compass

2. $86, 400

3. LIFE?
• L – LIVING
• I – IN
• F – FULL
• E – ENLIGHTENMENT &
ENJOYMENT

4. LIFE?
We spend money
we don’t have,
to buy things
we don’t need,
to impress people
we don’t love

5. INTRODUCTION
CLEAR YOUR VISION
You are the driver, not the passenger.
CREATE YOUR MISSION
Decide where you want to go and draw up a map
to reach your goals and destination.
MANAGE YOUR TIME
Get there! Don’t let the diversions take you off the
course

6. HAVE YOU EVER FACED
ANY OF THE FOLLOWING SITUATIONS ?
I need more time!
I want to enjoy my life more. I’m always running
around. I never have time for myself.
I am always in crisis because I postpone.
There’s too much stress!
There’s too much to do—and it’s all good. How do I
choose?
If working harder, smarter, and faster won’t solve it,
what will ?

8. HOW DO WE SPEND OUR TIME?
(1) Doing URGENT things – that
demand our immediate attention.
(2) Doing IMPORTANT(?) things –
that really matter to us and satisfy
us the most!

9. What TIME MANAGEMENT
is NOT…
• KEEP BUSY
• GETTING THINGS
DONE…

10. Living by the PRINCIPLES &
VALUES
LOG Centered (Laws Of God)
Principles never fail
If you live by them; you excel
If you break them; you fail
It is impossible for us to break
the law; we can only break
ourselves against the law

11. TIME MANAGEMENT
means…
•To live a life
which creates the
‘quality - of –life’
results

12. Four Human Needs
• “TO LIVE, TO LOVE, TO LEARN, TO LEAVE A LEGACY”.
1. The need to LIVE is our PHYSICAL needs
(food, clothing, shelter, economic well being, health)
2. The need to LOVE is our SOCIAL need
(to relate to other people, to belong, to love, to be
loved)
3. The need to LEARN is our MENTAL need
(to develop and grow)
4. The need to LEAVE A LEGACY is our
SPIRITUAL need
(to have a sense of meaning, purpose and contribution)

18. Lets fill in the
same ingredients
in reverse order…

22. Full
water

24. WE ARE NOT ABLE
TO FIT IN THE
BIG ROCKS !!!

25. EFFECTIVE
TIME MANAGEMENT
lies in
IDENTIFYING THE
BIG ROCKS

26. To Live, Love, Learn, Leave a legacy
Spiritual Mental
THE FIRE WITHIN
Physical Social

27. SOLUTION :
Move from URGENCY to IMPORTANCE.
PROBLEM :
What are “IMPORTANT” and how do we
PUT THEM FIRST in our lives?

28. 1 : Put It in Pen
“A goal not written is only a wish.”
2 : Count the Cost
“Am I willing to make the sacrifice?”
3. Just Do It!
“Do or do not. There is no try.”
4. Use Momentous Moments
Tough or new experiences can carry
momentum.
5. Rope Up
Get a lifestyle Counselor

29. IMPORTANT
Quadrant of Action Quadrant of Quality
IMPORTANT BUT NOT
URGENT & IMPORTANT
URGENT
DO IT!
PLAN IT!
URGENT NOT URGENT
Quadrant of Deception
Quadrant of Waste
URGENT BUT NOT
NOT URGENT & NOT
IMPORTANT
IMPORTANT
DELEGATE IT!
BIN IT!
NEGOTIATE IT! NOT IMPORTANT

30. Time Management Matrix
Quadrant I Quadrant II
Quadrant of Action IMPORTANT
Quadrant of Quality
Crises Planning, Goal Setting
Pressing Problems Self Development
Exam Tomorrow Relationship Building
Friend for Work Planning
Recreation
Project Due Today
Essay Due in a Week
Car Breaks Down Relationships
Relaxation
URGENT NOT URGENT
Some Unimportant Mail
Quadrant of Deception
Time Wasters Quadrant of Waste
Interruptions Useless Phone Calls
Unimportant Phone Calls Too Much TV
Other People’s Small Problems Endless Phone Calls]
Peer Pressure Excessive Computer Games
Mall Marathons
Time Wasters
Quadrant III NOT IMPORTANT Quadrant IV

31. Time Management Matrix
Quadrant I Quadrant II
IMPORTANT
THE PROCRASTINATOR THE PRIORITIZER
•Stress and Anxiety •Control of your life
•Burnout •Balance
•Mediocre performance •High performance
URGENT NOT URGENT
THE YES - MAN THE SLACKER
•Reputation for being a “pleaser” •Lack of responsibility
•Lack of discipline •Guilt
•Feeling like a doormat for others to •Flakiness
wipe there feet on
Quadrant III NOT IMPORTANT Quadrant IV

32. TRIPLE “S” FORMULA FOR
TIME MANAGEMENT
SHRINK Q1 BY
PROCRASTINATING LESS.
SAY NO TO Q3 ACTIVITIES.
SLACKER ACTIVITIES -
CUT DOWN ON Q4.

33. ARE THESE URGENT OR IMPORTANT?
1. Emergencies
2. Web – Surfing
3. Planning
4. Telephone Calls
5. Emotional Issues
6. Mundane talk
7. Recognizing New Opportunities
8. Heart Attack
9. Email

34. ARE THESE URGENT OR IMPORTANT?
10. Health
11. Crisis
12. Distractions
13. Escape Activities
14. Educational Study
15. Urgent Time Bound Order for Supply
16. Self Development
17. Interruptions
18. Prevention

35. ARE THESE URGENT OR IMPORTANT?
20. Unexpected Visitors
21. Recreation
22. Meetings
23. Many Pressing Matters
24. TV
25. Deadlines
26. Pressing Problems
27. Relationship Buildup
28. Junk Mail

36. Shrink Q1 by procrastinating less.
Say no to Q3 activities.
Cut down on Q4, slacker activities.

37. Courage & Comfort Zone
Comfort
Zone

38. TIME
THIEVES

39. TIME THIEVES
1. Looking for things that are lost. – File
it or throw it.
2. Laziness - Motivation.
3. Interruptions – Work in blocks of time.
4. Trying to carry the load by yourself. -
Learn to work with people and say
NO.
5. Regretting and Daydreaming.
6. Procrastination.
7. Not listing priorities.

40. PRACTICAL TIPS
PICK UP A PLANNER
PLAN WEEKLY
Identify your big rocks
Block out time for your big rocks.
Schedule everything else.
PRIORITIZE DAILY

41. PRACTICAL TIPS
• Invest time where • Don’t be in the BMW
maximum returns can (Blaming, Mourning,
be achieved. Wailing) mode.
• Keep your goals in the • Avoid TIME
eye of the mind. WASTERS totally.
• Concentrate on • Don’t become
whatever you are absorbed in day-
doing. dreaming.
• Keep study materials • Don’t indulge in long
and desk clean, neat telephonic talks.
and organized.

42. Leading
Meaningful
Lives

43. Wheel of Life
Physical Spiritual
Mental YOU Friends
Family Financial

44. To realize the value of One year, ask a student
who failed his or her exams.
To realize the value of One month, ask a mother
who gave birth to a premature baby.
To realize the value of One week, ask an editor of
weekly magazine.
To realize the value of One day, ask daily wage
laborer who has six kids to feed.
To realize the value of one hour, ask the lovers
who are waiting to meet the beloved.
To realize the value of one Minute, ask the
person who missed the train.
To realize the value of one Second, ask someone
who survived an accident.
To realize the value of one Millisecond, Ask the
person who won a silver medal in the Olympics.

45. Make Your Life Extraordinary
WHAT YOU ARE WE USED TO BE
WHAT WE ARE YOU WILL BE

46. Effective TIME MANAGEMENT
lies in spending considerable
time in QUAD II activities
which are …
IMPORTANT
but
NOT URGENT

47. Four Human Needs
“TO LIVE, TO LOVE, TO LEARN, TO LEAVE A LEGACY”.
1. The need to LIVE is our PHYSICAL needs
(food, clothing, shelter, economic well being, health)
•
2. The need to LOVE is our SOCIAL need
(to relate to other people, to belong, to love, to be loved)
3. The need to LEARN is our MENTAL need
(to develop and grow)
4. The need to LEAVE A LEGACY is our SPIRITUAL
need
(to have a sense of meaning, purpose and contribution)

48. About Life…
First I was dying to finish high school
and start college
And then I was dying to finish college
and start working
And then I was dying to marry and have
children
And then I was dying for my children to
grow old enough for school
And then I was dying to retire…. And
now I am dying –
and suddenly I realize I forgot to live.

49. The Last Words Spoken By Famous
People At Death, Or Shortly Before
Dying...
• I'm bored with it all.
Before slipping into a coma. He died 9 days later.
Winston Churchill, statesman, d. January 24, 1965
• Nothing, but death.
When asked by her sister, Cassandra,
if there was anything she wanted.
Jane Austen, writer, d. July 18, 1817
Sense and Sensibility (published 1811) Pride and Prejudice (1813)

50. Conclusion
• Not merely some breathing
exercise
• Not simply making a living but a
life
• Adding spiritual values to one’s
life for holistic development
• Possible by chanting God’s
names & service to his beings.