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Huddle rooms come in many shapes and sizes, but are definitely not all created equally. Creating an awesome huddle room takes creativity, purpose – and stellar technology. However, if you do it right it doesn't need to be high-cost.
In this eBook you'll learn:
-The 7 steps you should consider when turning your small to mid-sized meeting spaces into huddle rooms
-How to create rooms that people will actually want to meet in, therefore boosting ROI
-Tech tips and non tech tips IT pros definitely should consider
-How to build huddle rooms that look like a million bucks, but are shockingly low in cost
Enjoy reading this eBook packed full of visual inspiration, with pictures of huddle rooms built by companies all around the world!
TECH AND NON-TECH STRATEGIES
IT PROS SHOULD KNOW
Crossover Near-Site Wellness Center - Mountain View
Photo: Chad Ziemendorf
7 STEPS TO CREATING AN
AWESOME HUDDLE ROOM
So you’ve been charged with building a huddle room. Or maybe you’re considering ways to get more usage out
of your existing conference rooms.
Here’s the first thing you should know: A huddle room is a small-to-medium sized meeting space that’s
transformed into an oasis of productivity and collaboration.
They’re equipped with high-quality (but affordable) audio, video, display, and system technology.
And they should be utterly awesome.
Yes – awesome is a must. Here are
7 steps to creating a cutting-edge
huddle room that will surely turn
Gemcorp – London Offices
Photo: Alexei Kalabin
Appboy – New York City Offices
Photo: Claire Esparros
Prepare your room
Huddle rooms are meant to support quick and
easy presentation and collaboration between
users inside and outside of the organization.
Be sure to prepare your huddle room with the
• Reliable Wi-Fi coverage
• Ample power sources
• A reasonably sized table and seating
• (Optional) A range of connectors
If your software solution requires
the use of adapters (see slide 12)
be sure to mount adapters directly
to HDMI cables using cable ties or
cords so they don’t disappear.
BGB Group Offices – New York City
Photo: Eric Laignel
Ask for input from employees. Ultimately, they’re the ones who will be using the space. What
type of environment would they feel inspired to collaborate in?
Gather room design input
You should want to take part in the room aesthetics; it’s
part of the overall package. While working with people
outside of IT to create the space, you should weigh in on
elements that may be outside of your traditional domain,
Get a jump-start on inspiration: Look for ways to
incorporate aspects of the company’s brand or “soul”
into the huddle room — for example, a logo emblazoned
on the meeting table or a motto on the wall.
Kitting out your huddle room
When kitting out your huddle room, be sure to include:
A large, high-definition display for video
communications and content presentations.
Speaker and microphone
A huddle room won’t be awesome if the acoustics suck. So, you should
consider soundproofing. Soundproofing panels can be mounted on the walls,
and even customized to fit the décor. Even better: If you’re on a tight budget,
installation of these panels can be a simple, inexpensive DIY project.
BlueJeans has a ready-
kit you can purchase
to get your Huddle
room up and running
quickly. Or if you want
affordable, high quality
hardware, click here.
BGB Group Offices – New York City
Photo: Eric Laignel
Make it feel like
The huddle room can be a special destination for
collaboration and inspiration. People who use the space
should feel transported.
A huddle room also should have its own identity and spirit,
regardless of whether it features any of the company’s familiar
branding. It is a contained environment that is clearly separate
from, but contained within, the four walls of the organization.
D&B Cloud Innovation Center – Vancouver Offices
Photo: Ema Peter
Odnoklassniki - Saint Petersburg Offices
Photo: Ivan Sorokin
RB Canada – Ontario Offices
Photo: Alina Cornea Architectural Photography
Avito.ma Offices - Morocco
Photo: Alessio Mei
Digital Telepathy Offices - San Diego
Chartboost – San Francisco Offices
Photo: Jasper Sanidad
ProfMedia’s Moscow Offices
Designer: UNK project
Airbnb Offices - Beijing
Designer: Studio of Design and Architecture
Choose easy-to-use, flexible software
The huddle room should be “at the ready” to accommodate all types of meetings — from impromptu strategy
sessions to formal presentations to customers.
Make sure you select technology that has an easy and familiar UI. A huddle room is only as good as the software
supporting it. If users find the video communications technology difficult or frustrating, your room will definitely
NOT be awesome.
IT getting bombarded with support tickets would also not be awesome. Bottom line, software and user experience
Runway East Offices - London
Photo: Tom Fallon
Outstanding audio, video, display, and system technology are
hallmarks of any quality huddle room that’s built for collaboration.
But the space should also have an array of non-tech tools and
surfaces to support creativity when inspiration strikes. Some ideas:
• Chalkboard walls and whiteboards (or whiteboard paint!)
• Clipboard walls
• Butcher paper rolls for writing and doodling
• A moveable cabinet chocked full of pens, markers, colored
pencils, or crayons
Add non-tech tools for creation
McKinley Burkart Offices - Calgary
Designer: McKinley Burkart
Nothing says awesome like a huddle room that delivers measurable ROI.
Huddle rooms are more cost-effective than large conference rooms, and can create value for
organizations in many ways.
For example, a huddle room with high-quality video communications can:
• Reduce the need for employee travel
• Support team mobility
• Foster collaboration throughout distributed or
• Get increased usage our of your existing
• Reduce the burden on IT (yes!)
When searching for a video communications
provider, look for one like BlueJeans that offers
a strong analytics engine so you can measure how
employees use the huddle room and determine what
impact it’s having on the company’s bottom line.
Check out our virtual tour of BlueJeans
Huddle and try all of the features! Then
build your own awesome huddle room
with our 30-day trial.
TAKE THE VIRTUAL TOUR
Offer the latest and best features
BlueJeans Huddle is incredibly IT friendly. Central configuration,
management and moderation tools let IT easily deploy and support
rooms from everywhere.
More affordable than traditional room systems, Huddle uses
commodity components combined with video as a service. Being
fully interoperable, it works with standards-based room systems.
Users benefit from seamless calendar integrations, and one-click
entry that starts a meeting in seconds. No more IT tickets!
Wireless screen sharing lets users simply enter a short URL to
instantly share their screen. No adapters required.
BlueJeans is the world’s leading provider of interoperable video communication, bringing
video to you wherever you are. Thousands of global companies use BlueJeans every day
for meetings, events, and on social networks across any location or device including mobile,
desktop, and room systems. BlueJeans replaces traditional web conferencing technologies
for a modern workforce, delivering face-to-face video communication for any organization
who wants to bring their employees, leaders, and partners closer together. For more
information, visit www.bluejeans.com