20171021 fiatifta timeline results
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Results of the 2017 edition of the yearly Timeline survey executed by the FIAT/IFTA Media Management Commission. Featuring also comparisons about the results between the last 5 editions of the survey, since 2012. Answers e.g. about preservation formats, public access, status of digitisation, MAM systems etc.
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20171021 fiatifta timeline results
- 1. WHERE ARE YOU ON THE TIMELINE? Media Management Commission FIAT/IFTA World Conference, Mexico City 2017 – Adrienne Warburton, Brecht Declercq, Kaisa Unander – 21.10.2017
- 2. What is the Timeline? A representation of what stage FIAT/IFTA members are in, on the journey towards digital archiving in terms of – • Preservation Format • Content Management System • Access • Metadata Creation • Connection to the public
- 3. You tell us where you are, FIAT/IFTA allows you to compare
- 4. You tell us where you are, FIAT/IFTA brings relevant information to you
- 5. disclaimer: “It is a mark of a truly intelligent person to be moved by statistics.” [George Bernard Shaw]
- 6. TIMELINE SURVEY RESULTS Number of responses 53 After elimination of doubles 52
- 7. 25 43 36 41 52 0 10 20 30 40 50 60 2012 2014 2015 2016 2017 Number of responses to the Timeline Survey
- 9. 63.5% 23.1% 1.9% 3.8% 7.7% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% Types of organisations answering the Survey Broadcaster National or regional audiovisual archive Private archive Audiovisual archive of an international organisation Other
- 10. 0.0% 10.0% 20.0% 30.0% 40.0% 2014 2015 2016 2017 Most advanced preservation format Step 1: Analogue carriers such as film, video or stills Step 2: Digital linear tape Step 3: Up to 25% of digital files on mass storage Step 4: 26% - 50% of digital files on mass storage Step 5: 51% - 75% of digital files on mass storage Step 6: 76% - 100% of digital files on mass storage Step 7: Digital files stored in the cloud
- 11. 35% 31% 25% 25% 23% 23% 23% 10% 10% 0% 10% 20% 30% 40% fear: more expensive sufficient storage, no need can't give us quick access doubts about copyright issues doubts about data protection issues doubts about the security don't outsource core business investigating the market other Reasons for NOT storing in the cloud 2016 2017
- 12. 0% 20% 40% 60% 80% 100% Step 1: Analogue carriers such as film, video or stills Step 2: Digital linear tape Step 3: Up to 25% of digital files on mass storage Step 4: 26% - 50% of digital files on mass storage Step 5: 51% - 75% of digital files on mass storage Step 6: 76% - 100% of digital files on mass storage Step 7: Digital files stored in the cloud Most advanced preservation format: distribution per continent Europe North-America Oceania Asia Latin-America Africa
- 13. 1.9% 21.2% 25.0% 46.2% 5.8% 11.1% 11.1% 44.4% 22.2% 11.1% 0% 10% 20% 30% 40% 50% transfer to files has not yet begun transfer to files has just begun transfer to files is under half way transfer to files is over half way transfer to files is completed Proceeding of the transfer to files Global Latin America
- 14. 44.2% 48.6% 39.0% 48.1% 25.6% 22.9% 36.6% 25.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 2014 2015 2016 2017 Content management system Step 1: Card index, log books, other paper based finding aids Step 2: Standalone databases and other electronic documents Step 3: Electronic, networked library cataloguing and tape management systems Step 4: Electronic, networked library cataloguing and tape management systems linked to preview digital files Step 5: Digital asset management system Step 6: Digital asset management and rights management system
- 15. 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 2012 2014 2015 2016 2017 Access to the archive Step 1: Viewing originals on video tape machines and monitors or a Steenbeck Step 2: Viewing preview copies on video tape machine and monitors Step 3: Browse copies via intranet Step 4: Online browse copies for internal staff only Step 5: Online browse copies for internal staff + part of the collection for public access Step 6: Online browse copies for internal and external staff + hires transfer possible
- 16. 32.0% 48.8% 57.1% 56.1% 65.4% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 100.0% 2012 2014 2015 2016 2017 Access evolution: number of archives offering online browse copies for internal staff and beyond (step 4 + 5 + 6)
- 17. 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 2012 2014 2015 2016 2017 Metadata creation methods Step 1: Only production metadata in existence, none created by cataloguers and no catalogue Step 2: All metadata manually input by cataloguers Step 3: Some automatic creation of technical metadata from digital files; descriptive metadata manual input by cataloguers Step 4: As stage 3 with metadata automatically fed in from external applications (e.g. production systems) linked to the DAM Step 5: As stage 4 with metadata also being put in by production staff Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized Step 7: As stage 6 with automatic metadata creation such as speech-to-text, image recognition, …
- 18. 46.5% 31.4% 41.5% 40.4% 23.3% 25.7% 17.1% 9.6% 11.6% 25.7% 22.0% 28.8% 18.6% 17.1% 19.5% 21.2% 0% 10% 20% 30% 40% 50% 2014 2015 2016 2017 Access for the audience Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive Step 2: Tthe above plus featuring items on own dedicated archival website Step 3: The above plus via external social media platforms, sites and/or apps Step 4: The above plus via external or own platforms aiming at target groups e.g. education'
- 19. 30.2% 42.9% 41.5% 50.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 2014 2015 2016 2017 Access for the audience No website Dedicated archival website only Dedicated website + social media / apps + target groups
- 20. THANK YOU FOR FILLING OUT THE SURVEY! WHERE ARE YOU ON THE TIMELINE? Media Management Commission
Notas del editor
- Why do we do this annual survey? First: in order to allow you to compare with colleagues.
- Next, to bring you relevant information on our events such as this conference or the seminars.
- Of course, statistics can be very intriguing, but also tricky, so keep that in mind while watching the results.
- The Timeline Survey is becoming a true tradition, with ever more participants. Between 2012 and 2017 the number of answers sent in has more than doubled.
- Respondents still mainly come from Western Europe, but it is a global survey, with respondents from every continent.
- The distribution of types of archives responding the survey more or less mirrors the FIAT/IFTA membership, in the sense that almost 2 out of 3 are broadcasters, 1 out of 4 are national or regional audiovisual archives and the rest is divided in several smaller categories.
- The first question of the survey always focuses on the preservation format. For the 4th consecutive year, most of the archives are in Step 6: more than 3 quarters of their collection are digital files on an internal mass storage. And also for the 4th consecutive year, the least popular step is Step 7, standing for storage of digital files in the cloud.
- So again, just as last year, we asked you why the cloud still seems to be one bridge too far… As compared to 2016 copyright questions have melted away strongly. It seems that quite a few archives have done some market research and came to the conclusion that they fear that cloud storage will be more expensive.
- When looking to the preservation format we might be tempted to say that things are advancing well… But when we identify the geographical factor, we see that Europe takes by far the biggest parts of the most advanced stages. So quite a bit of work remains to be done in other regions of the world.
- This year we also asked about how well digitisation projects are advancing. We included a question about this with five options: Digitization hasn’t begun yet Transfer to files has just begun (under 10% of the carriers is digitized) Half way Over half way Digitization is completed. And here we also made a comparison between the global situation and the situation in Latin America. In general we see that the digitisation in Latin America is lagging somewhat behind. In most of the situations the digitation is under half way, while the global situation has the most archives in the “over half way” stage.
- Then let’s have a look at the way that archives manage their content. In fact the share of archives in the early stages becomes always smaller, while a constant figure of 3 out of 4 now has a MAM system including sometimes also a rights management application.
- When it comes to access to the archive, most archives are still at the stage of offering browse copies on an internal system.
- However, if we count the last three steps together, all pointing to a more advanced stage of browse copies that are also accessible online but off site, we see that this figure in 5 years has doubled, from one out of three in 2012 to two out of three in 2017.
- The fourth question of the survey was about metadata creation methods. Since a few years we see a growing role for the production staff helping with the cataloging, while “tagging” and “crowdsourcing” are becoming ever less popular.
- And finally when looking at the way the wider audience gets a glimpse of the archive’s content, at first sight we might be tempted to think that there is still a long way to go, as Step 1 – featuring archival items on the classical media such as tv and radio is still the most popular.
- But when we take a closer look, we see that archives without an own website are clearly on their return, while the group of archives with a variety of interaction platforms – websites, presence on social media and in apps and even an offer for specific target groups, is clearly growing. From less than 1 out of 3 in 2012, to at least one out of two in 2017.
- So these were the results of 2017, including a comparison of Timeline Surveys since 2012. We wish to thank you again for your participation, these results will be published very soon also on the FIAT/IFTA Slideshare account and we hope to see your answer coming in also next year!