9. Follow up (keep your How LinkedIn Execs Run Meetings

9 Tips for Meetings that are Faster, More Fun, and More Focused How LinkedIn Execs Run Meetings

Have you ever felt frustrated during a meeting? cc: Cubmundo -‐ h-ps://www.ﬂickr.com/photos/55499300@N06

The more senior you become, the more time you’ll spend in meetings. cc: Thomas Hawk -‐ h-ps://www.ﬂickr.com/photos/51035555243@N01

Focused attention = manager’s most important resource Improving meetings = massive opportunity to boost productivity cc: Chris Smith/Out of Chicago -‐ h-ps://www.ﬂickr.com/photos/65315936@N00

Great meetings include: Thoughtful preparation and balanced discussion, leading to a decision and commitment to action, followed by execution thereafter. cc: InternaKonal Railway Summit -‐ h-ps://www.ﬂickr.com/photos/129818214@N05

Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc: hjl -‐ h-ps://www.ﬂickr.com/photos/92605333@N00

1. Define the meeting success criteria cc: GotCredit -‐ h-ps://www.ﬂickr.com/photos/30576334@N05

"This meeting will be a success if..." cc: Pim Fijneman (ﬁnally back) -‐ h-ps://www.ﬂickr.com/photos/28193187@N06

Example cover slide with meeting success criteria

Review the success criteria to start and end every meeting cc: clagnut -‐ h-ps://www.ﬂickr.com/photos/27616775@N00

2. Apply the RAPID framework to focus on the right people cc: ashraful kadir -‐ h-ps://www.ﬂickr.com/photos/46987892@N05

The RAPID framework Decide Make the decision – Commit the organization AgreeInput Recommend Perform Provide input to a recommendation – views may or may not be reflected in final proposal Formally agrees to a decision – views must be reflected in final proposal Recommends a decision or action Accountable for performing a decision once made

At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker). In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well. The “I” (offers Input) is generally optional.

3. Send pre- read materials the day before. cc: nashworld -‐ h-ps://www.ﬂickr.com/photos/28517410@N02

Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading) 2. Surface questions/issues before the meeting 3. Prevents all-nighters for the presenters :) cc: kleneway1379 -‐ h-ps://www.ﬂickr.com/photos/21060335@N03

4. Begin with a silent read- through — never present.cc: Camera Eye Photography -‐ h-ps://www.ﬂickr.com/photos/22605449@N06

Most execs can read faster than you can voice over the slides Reserve first 5-10 mins. of meeting for read- through Call out 2-3 important slides if needed cc: mnadi -‐ h-ps://www.ﬂickr.com/photos/22965089@N00

5. Rely on as few slides as possible, and use the whiteboard wisely. cc: jm3 -‐ h-ps://www.ﬂickr.com/photos/37996588780@N01

For a one-hour meeting: 20 slides is max (10-15 ideal) cc: Intrepidteacher -‐ h-ps://www.ﬂickr.com/photos/54048808@N00

The more slides you have, the lower the likelihood that any single slide is fully understood cc: 【Ｊ】 -‐ h-ps://www.ﬂickr.com/photos/25661863@N00

Use the whiteboard The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard. cc: RobertFrancis -‐ h-ps://www.ﬂickr.com/photos/57001982@N00

6. Poll the room using a go-around.cc: TonZ -‐ h-ps://www.ﬂickr.com/photos/96947578@N00

Create balanced discussion cc: diﬀendale -‐ h-ps://www.ﬂickr.com/photos/7945858@N08

How the "go-around" works 1.  Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2.  One-by-one, each person provides input 3.  Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4.  Ensure everyone has a chance to participate and feels heard cc: Leo Reynolds -‐ h-ps://www.ﬂickr.com/photos/49968232@N00

Have fun with the question and the go-around! cc: D7eame -‐ h-ps://www.ﬂickr.com/photos/55246612@N07

7. Distribute action items and notes. cc: DonkeyHotey -‐ h-ps://www.ﬂickr.com/photos/47422005@N04

Distribute action items and notes •  Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points •  Action items: Specify owner of each, and ensure deadlines to complete are clearly stated •  Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action

8. Cascade relevant information to teams. cc: Nanagyei -‐ h-ps://www.ﬂickr.com/photos/32876353@N04

As a leader, you're representing your team at the meeting cc: VinothChandar -‐ h-ps://www.ﬂickr.com/photos/44345361@N06

Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc: IntelFreePress -‐ h-ps://www.ﬂickr.com/photos/54450095@N05

9. Follow up (keep your word).cc: iklash/ -‐ h-ps://www.ﬂickr.com/photos/48805491@N00

Meetings are only as great as the commitment they create and the action they generate

So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability. cc: Nanagyei -‐ h-ps://www.ﬂickr.com/photos/32876353@N04

In summary... cc: aresauburn™ -‐ h-ps://www.ﬂickr.com/photos/9993075@N06

BEFORE THE MEETING 1. Deﬁne the meeting success criteria 2. Apply the RAPID framework to focus on the right people 3. Send pre-read materials the day before DURING THE MEETING 4. Begin with a silent read- through — never present 5. Rely on as few slides as possible, and use the whiteboard wisely 6. Poll the room using a go-around AFTER THE MEETING 7. Distribute action items and notes 8. Cascade relevant information to teams 9. Follow up (keep your word) Tips for Great Meetings

Want more? Read my LinkedIn post!

Enjoy this presentation? Share it with your network... or better yet, during your next meeting! cc: kylemac -‐ h-ps://www.ﬂickr.com/photos/36002228@N00

9. Follow up (keep your How LinkedIn Execs Run Meetings

Brian Rumao

9. Follow up (keep your