A brief but comprehensive guide to all the elements you need to cover in order to produce a HIGH SCORING Lottery bid

1. Applying for Lottery Funding

2. Need Consultation and Engagement

6. What can you use as evidence of need?

10. Sources of evidence No Parachutes

21. SMART Outcomes

31. SMART Outcomes The outcomes triangle The overall aim of your project The difference you intend to make or the change you plan to bring about for your beneficiaries The main services and activities you plan to carry out – what those working on your project will actually do week by week Overall aim Intended outcomes Activities

32. SMART Outcomes The outcomes triangle Families on the estate are recycling more Greater accessibility of recycling Increased awareness of recycling More active community participation More positive attitudes towards recycling Activities in local schools Talks at the community centre Set up accessible collection points Community events focused on awareness-raising Overall aim Intended outcomes Activities

34. SMART Outcomes BIG Lottery Fund Outcomes Community learning and creating opportunity Promoting community cohesion and safety Promoting wellbeing Outcome People having better chances in life with better access to training & development to improve their life skills Outcome Stronger communities with more active citizens working together to tackle problems Outcome Improved rural and urban environments which communities are better able to access and enjoy Outcome Healthier and more active people and communities

36. Full Cost Recovery

37. Full Cost Recovery What is full cost recovery? Recovering all your organisation’s costs, including the direct costs of your projects and all your overheads

44. Full Cost Recovery Sharing overheads Here’s an example based on staff time. Let’s say there are 3 projects Project A Staff hours per week 55 Project B Staff hours per week 111 Project C Staff hours per week 74 Total hours per week 240 Total overheads per year = 13868 Share of overheads Project A 13868/240 x 55 = 3178.08 Project B 13868/240 x 111 = 6413.95 Project C 13868/240 x 74 = 4275.97 Total overheads = 13868

47. The Assessment Process

48. The Assessment Process Big Lottery |Fund Criteria The Big Lottery Fund has two criteria – the first is about your project the second is about your organisation Criterion One – The proposed project outcomes meet an identified need and help to achieve the programme outcomes Criterion Two – The organisation can deliver the project well and achieve the intended project outcomes Note: Programme outcomes refer to the BLF outcomes Project outcomes relate to your proposed project

49. The Assessment Process Criterion One - Outcomes Judgement Point 1a – There is a need for the project and this has been clearly identified Is there a clearly defined need (or needs) that the project will address? Has the applicant carried out or referenced open and inclusive research and consultation that is recent and relevant to the project and demonstrates a clear need? Has the consultation been extensive and detailed and included potential beneficiaries and all relevant stakeholders?

50. The Assessment Process Criterion One - Outcomes Judgement Point 1a – There is a need for the project and this has been clearly identified Does the consultation clearly show that the project will fill identified gaps or add value to existing provision? Has the applicant shown that they have a clear understanding of local, regional and/or national strategies and how their project will complement these?

51. The Assessment Process Criterion One - Outcomes Judgement Point 1b – The intended project outcomes will meet the needs of the beneficiaries Are the project outcomes SMART? Are the project outcomes clear, well researched and ambitious? Are the chosen project delivery methods appropriate to meet the needs of the project’s beneficiaries?

52. The Assessment Process Criterion One - Outcomes Judgement Point 1b – The intended project outcomes will meet the needs of the beneficiaries Is the project delivery method realistic, achievable and responds to an identified need? Is there a clearly defined group of target beneficiaries that is relevant to the project and the programme? Do the project outcomes directly and effectively meet the needs of the target beneficiaries?

53. The Assessment Process Criterion One - Outcomes Judgement Point 1c – The identified need(s) are relevant to the programme aims and the intended project outcomes will help achieve the programme outcomes Is there a clearly identified need? Is it clear how the identified need the project aims to address meets the programme aims? Is it clear how the identified need the project aims to address meets the programme outcomes?

54. The Assessment Process Criterion One - Outcomes Judgement Point 1c – The identified need(s) are relevant to the programme aims and the intended project outcomes will help achieve the programme outcomes Will the intended project outcomes clearly and directly address the programme outcomes? Is there strong evidence that the project will have a long term impact?

55. The Assessment Process Criterion Two - Organisation Judgement Point 2a – The project is likely to achieve the intended outcomes Are there clear milestones identified? Does the applicant have extensive plans to monitor progress in achieving project outcomes? Are there comprehensive resource plans in place? Are there appropriate levels of support for staff in place? Are there comprehensive procedures in place to manage external relationships and partnerships? Does the organisation have a good record of working with other organisations?

56. The Assessment Process Criterion Two - Organisation Judgement Point 2b – The project is likely to be delivered well Does the applicant show a high level of commitment to equalities? Does the applicant provide details on how the project will be made accessible to all potential beneficiaries? Are appropriate plans in place to fully engage the target beneficiaries in the monitoring, planning and delivery of the project? Has the applicant identified the main risks involved in delivery the project? What plans are in place for effective risk management?

57. The Assessment Process Criterion Two - Organisation Judgement Point 2b – The project is likely to be delivered well Does the applicant have realistic and detailed plans in place for either continuing or closing down the project when the grant ends? Are there comprehensive, appropriate and inclusive plans in place for measuring and evaluating the success of the project? Does the applicant have a track record for monitoring and evaluation the success and achievements of activities? (Does not apply to new organisations) Is the organisation reflective of the beneficiaries the project will target?

58. The Assessment Process Criteria Grading Applications will be graded at one of these levels at each judgement point Excellent Good Satisfactory Weak Unsatisfactory Unless your project scores either Excellent or Good on all judgement points your application will be thrown out at this point

59. The Assessment Process Timeline Contact with the applicant Outcomes Staff details – you can amend the budget at this stage Exit Strategy – please note: - Hope is not a strategy Feedback – BLF provides much more detailed feedback on failed applications now

61. Evaluation and Dissemination

62. Evaluation and Dissemination What is Evaluation? Monitoring An on-going process involving continuous and regular collection of key information about a project as it happens Evaluation A systematic assessment of whether the stated aims and of objectives of the project have been achieved, lessons learned and any other relevant information after the project has ended

65. Evaluation and Dissemination Evaluation Organisations need to consider Timing and resources - capacity Scope – focus on specific elements and benefits Methodology Analysis – can you get enough information to analyse properly Reporting – use accessible language for your target audience Draws out both positives and negatives Please Note : You can include the costs of evaluation in your project budget

69. If you are a voluntary or community group based in Nottingham City and you would like some feedback on your draft application before you submit it – send it to – [email_address]