A case study on Single Use credit cards used for hotel direct bills.

1. WHAT TRAVEL PAYMENT IS ALL ABOUT.
Single Use Account - Case Study
San Diego BTA Meeting
March 29, 2012
Rick Wakida, SVBTA President
CJ Bolander, Account Management, AirPlus International
March 29, 2012 P. 1

2. Agenda
1. Background
2. Problem & Solution
3. Implementation & Refinement
4. Benefits
5. Q & A
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 2

3. Background
 Small P-Card program
 Limited small number of individual cards
 Employees paid for hotels and expensed for
reimbursement
 Using personal cards
 Difficult for international employees
 Direct Bills at preferred hotels required
reconciliation
 Standard reconciliation process
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 p. 3

4. Problem
 Demand for hotel billing at
preferred hotels with no direct
billing set up
 Demand for hotel billing in locations
with no preferred hotels
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5. Solution
 Purchase Log (P-Log)
 MasterCard acceptability – 31 million merchants globally
 Control through limiting Merchant Category Codes (MCC)
 Additional controls
 Set needed limit
 Account expiration
 Ability to edit, cancel, review, refax
 Fax front/back image of card on fax to hotel, customization available
 Customized Reconciliation Report
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 5

6. Design
 Up to 10 user defined fields to meet individual company’s needs
 All user defined fields are available for reporting needs in addition to
standard fields
 Drop down lists available for easy data capture
 Ability to limit number of characters in a field
 254 characters available per field
 Processing can be done by agency or by client
 Manual or automated based products are available
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7. Design
Room and Tax only Please call Mary Smith with any questions 714-222-2222
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 7

8. Design
Mary Smith at 1-714-222-2222 with a questions
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 8

9. Implementation
 Requested needed credit line
 Define reporting fields needed for reconciliation
 Traveler’s Name
 Cost Center
 Type of Traveler
 Trip Purpose
 Hotel Confirmation Number
 Approving Manager
 Design custom procedure
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 9

10. Refinement
 No locator or confirmation number as Travel Office unable to book in GDS
 Needed credit card to guarantee in GDS
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 10

11. Benefits
 Eliminate existing direct bill accounts
 Eliminate new direct bill applications
 Customized reporting with User Defined fields for reconciliation
 Consolidate multiple payments to a single payment per billing cycle
 Vendor paid faster
 Moving direct bill to the P-Card
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 11

12. Questions and Answers
AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 12